The Privacy Block Setting (PBS) is a reportable value that your institution can use to communicate to the Clearinghouse that a student’s enrollment and/or degree record is restricted from certain uses by the Clearinghouse due to the requirements of a state or federal data privacy law (or in some cases, […]
CIP Codes
The Classification of Instructional Programs (CIP) provides a taxonomic scheme that supports the accurate tracking and reporting of fields of study and program completions activity. The current CIP code year is 2020. For more information about CIP codes, visit the CIP User Site . 2010 vs. 2020 CIP Codes The Clearinghouse […]
File Formats & Field Values
Review the file formats, field descriptions, and accepted values for Excel/text files and electronic data interchange (EDI) files. Excel/Text Files Excel/Text File Format Header Record Detail Records Trailer Record EDI Files EDI File Format EDI File Mapping Sample EDI Record Header Segments Detail Segments Trailer Segments Resources Valid State/Province Codes […]
Clearinghouse Online Reporting Application (CORA)
The Clearinghouse Online Reporting Application (CORA) allows schools with less than 100 students to participate in our enrollment reporting service without processing Student Status Confirmation Reports (SSCRs) and deferment forms. You can use our secure CORA website to directly update enrollment data for each of your students without programming or […]
Student Deferments
Most of the largest student loan servicers offer paperless deferments, where students from Clearinghouse participating schools can request a deferment over the phone. These servicers use electronic enrollment statuses instead of paper forms. However, servicers that do not participate in the Clearinghouse still request paper deferment forms. To ensure deferments […]
Annual Audit Report & Program Review
Clearinghouse Annual Audit & Division of Responsibility Reports Grant Thornton, LLP conducts an independent yearly audit of the Clearinghouse’s compliance with applicable Federal Student Financial Assistance programs, typically between June and October. The audit complies with requirements contained in federal regulation 668.23 and is conducted in accordance with the U.S. […]
Preparing for an Audit
So you’re getting audited… If you’ve been notified of an upcoming audit, don’t panic! Our Audit Resource Center is here to help! Since 2006, we’ve worked with institutions to address compliance issues that arise from annual audits, internal audits, program reviews, etc. and helped resolve negative findings. We’re available year-round […]
Enrollment Reporting Errors & Warnings
Error Resolution Report For a comprehensive list of errors and warnings with resolution and prevention instructions, download our Error Resolution Report Guide. If the Clearinghouse enrollment reporting Error Resolution on the Web (ERW) system flags any errors or warnings in your enrollment file, it will automatically email an error resolution […]
NSLDS Enrollment Reporting Statistics Score
National Student Loan Data System (NSLDS) Enrollment Reporting Statistics Scores rate the extent and quality of the enrollment reporting provided by institutions participating in Federal Student Aid programs. Score Calculations On the third Wednesday of each month, NSLDS calculates Enrollment Reporting Statistics Scores based on the data it accepts through […]
G from DegreeVerify
Click here to download the DegreeVerify Programming & Testing Guide. You can use G from DegreeVerify (G from DV) to assist you in reporting your students who have graduated. The Clearinghouse offers this optional, no-cost add-on service to institutions that participate in both Enrollment Reporting and DegreeVerify. We create your […]