Note: For a comprehensive list of errors and warnings with resolution and prevention instructions, download our Error Resolution Report Guide.
If the Clearinghouse enrollment reporting Error Resolution on the Web (ERW) system flags any errors or warnings in your enrollment file, it will automatically email an error resolution report to users at your institution with the Submission Data and Submission Data Alternate roles. Once you have resolved the errors, we will process your enrollment file in our database and provide the certified data for NSLDS and loan servicer reporting and enrollment verifications.
You can manage your error resolution report and make enrollment file corrections on our School Secure Site.
The student’s Enrollment Status is blank or not one of the valid codes (F, Q, H, L, A, G, W, D). Or there are spacing issues in the record.
Provide the Enrollment Status as of the certification date and provide the Status Start Date. See Student Enrollment Statuses for definitions. Review the record for any spacing issues and correct them.
Ensure all student Enrollment Statuses are populated with one of the valid codes: F, Q, H, L, A, G, W, D. See Student Enrollment Statuses for definitions.
5
Invalid Anticipated Graduation Date
The Anticipated Graduation Date is not a valid date or is not in MMDDYYYY format. The Anticipated Graduation Date must be a future date that is equal to or greater than the current term end date but no more than 10 years greater than the certification date. Or there are spacing issues in the record.
Correct the student’s Anticipated Graduation Date. Review the record for any spacing issues and correct them.
Ensure all Anticipated Graduation Dates are valid future dates in MMDDYYYY format equal to or greater than the current term end date but no more than 10 years greater than the certification date.
6
Anticipated Graduation Date required
The Anticipated Graduation Date was not reported for a F, Q, H, or A status record. The Anticipated Graduation Date must be a future date that is equal to or greater than the current term end date but no more than 10 years greater than the certification date.
Provide the student’s Anticipated Graduation Date.
Ensure the Anticipated Graduation Date is reported for any F, Q, H, or A status records and it is a future date equal to or greater than the current term end date but no more than 10 years greater than the certification date.
7
Status Start Date too old
The Status Start Date is 99 or more years older than the certification date. Or there are spacing issues in the record.
Correct the Status Start Date. Review the record for any spacing issues and correct them.
Ensure all Status Start Dates are valid dates in MMDDYYYY format.
8
Invalid Status Start Date
The Status Start Date is not a valid date or is not in MMDDYYYY format. Or there are spacing issues in the record.
Correct the Status Start Date. Review the record for any spacing issues and correct them.
Ensure all Status Start Dates are valid dates in MMDDYYYY format.
12
Non-trivial numeric last name
One or more numbers appear in the first three characters of the student’s last name.
Correct the student’s last name.
Ensure there are no numbers in any student last names.
13
Last name required
The student’s last name is blank.
Provide the student’s last name.
Ensure all student last names are populated.
16
Invalid Term Begin Date
The Term Begin Date is blank, not a valid date, or not in MMDDYYYY format. Or there are spacing issues in the record.
Provide/correct the Term Begin Date. Review the record for any spacing issues and correct them.
Ensure the Term Begin Date is populated with a valid date in MMDDYYYY format.
17
Invalid Term End Date
The Term End Date is blank, not a valid date, or not in MMDDYYYY format. Or there are spacing issues in the record.
Provide/correct the Term End Date. Review the record for any spacing issues and correct them.
Ensure the Term End Date is populated a valid date in MMDDYYYY format.
24
Status Start Date too old
The Status Start Date is prior to 1991 (before the Clearinghouse was established).
Correct the Status Start Date.
Ensure all Status Start Dates are valid dates in MMDDYYYY format.
25
Anticipated Graduation Date too old or too far in future
The Anticipated Graduation Date is prior to 1991 (before the Clearinghouse was established) or 25 years after the certification date. Or there are spacing issues in the record.
Correct the Anticipated Graduation Date. Review the record for any spacing issues and correct them.
Ensure all Anticipated Graduation Dates are valid future dates in MMDDYYYY format equal to or greater than the current term end date but no more than 10 years greater than the certification date.
26
Term Begin Date too old
The Term Begin Date is prior to 1991 (before the Clearinghouse was established). Or there are spacing issues in the record.
Correct the Term Begin Date. Review the record for any spacing issues and correct them.
Ensure the Term Begin Date is populated with a valid date in MMDDYYYY format.
27
Term End Date too far in the future
The Term End Date is more than five years after the certification date. Or there are spacing issues in the record.
Correct the Term End Date. Review the record for any spacing issues and correct them.
Ensure the Term End Date is populated a valid date in MMDDYYYY format.
32
Invalid Move to OPEID school code
The school code in the Move to OPEID field is invalid. This field is optional can can be left blank. If the field is populated, the value must be eight digits and cannot be all zeroes or all nines. Digits 2-6 must match digits 2-6 of your school code.
Correct or remove the the value in the Move to OPEID field.
Ensure the Move to OPEID field is blank or the value is eight digits, not all zeroes or all nines, and digits 2-6 match digits 2-6 of your school code.
53
Trivial numeric last name
One or more numbers appear in the student’s last name.
Correct the student’s last name.
Ensure there are no numbers in any student last names.
94
Potential Invalid SSN
The first five digits of the incoming student SSN are consecutive numbers and may potentially be an invalid SSN.
Examples:
123-45-XXXX
234-56-XXXX
012-34-XXXX
If the SSN is correct, no action is required to update the SSN field. Contact the analyst assigned to the file to provide confirmation. If the SSN is incorrect, enter the correct SSN belonging to the student. If the student does not have a valid SSN to report, remove the SSN and enter ‘No SSN’ into the student SSN field.
This warning is occurring because an invalid SSN may have been reported. To prevent this warning in the future, please verify that the SSN in your Student Information System (SIS) is the correct SSN belonging to the student
Decrease in Enrollment Status without new Status Start Date
The student was previously reported as enrolled for the current term, but at a higher status, and a new Status Start Date was not provided. The Status Start Date is required if there is a decrease in the student’s Enrollment Status during the same term/reporting period.
Provide the Status Start Date for the new Enrollment Status or correct the Enrollment Status.
Ensure a Status Start Date is provided whenever there is a decrease in a student’s Enrollment Status during the same term/reporting period.
204
Term date conflict with decrease in Enrollment Status
The Term Begin Date and Term End Date are different from the dates last reported for the term or reporting period. Also, the student was previously reported as enrolled for the current term, but at a higher status, and a new Status Start Date was not provided.
Review the Term Begin Date and Term End Date and correct if necessary (if they are correct, no action is needed). Provide the Status Start Date for the new Enrollment Status or correct the Enrollment Status.
Ensure the Term Begin Date and Term End Date are correct, and provide a Status Start Date whenever there is a decrease in a student’s Enrollment Status during the same term/reporting period.
206
Future Status Start Date
The Status Start Date is after the certification date (and the file type is not early registration). A Status Start Date is required if the student’s Enrollment Status decreased.
Provide the Status Start Date for the new Enrollment Status or correct the Enrollment Status.
Ensure all Status Start Dates are before the certification date (if the file type is not early registration) and provide a Status Start Date whenever there is a decrease in a student’s Enrollment Status during the same term/reporting period.
207
Status Start Date required for separation status
The Enrollment Status is a separation status (W, G, D, A), and a new Status Start Date was not provided.
Correct the Enrollment Status and/or Status Start Date. Review the Term Begin Date and Term End Date and correct if necessary.
Provide a new Status Start Date for any Enrollment Status that is a separation status (W, G, D, A)
208
Unreported student previously enrolled in term
The student was previously reported as enrolled for the term but is not included in the current submission or the student was previously reported as enrolled in at least one program and that program was not closed out.
Review the student’s campus and program Enrollment Statuses and Status Start Dates and correct as needed.
Ensure all students last reported as actively enrolled at the institution are accounted for on your enrollment submissions until they stop attending. When a student ceases attendance at the institution, report the student with the appropriate separation status (W, G, D, A) to close out their record on the next enrollment submission.
Anticipated Graduation Date blank for Less Than Half Time status
The Anticipated Graduation Date is blank and the Enrollment Status is Less Than Half Time. An Anticipated Graduation Date is required for Less Than Half Time status.
Provide the Anticipated Graduation Date or correct the Enrollment Status.
Ensure that an Anticipated Graduation Date is populated for any Less Than Half Time Enrollment Statuses.
214
Unreported student with open programs
The student was previously reported as enrolled for the term at the campus level, but the program information was not included, so the program was not closed out.
Review the student’s campus and program Enrollment Statuses and Status Start Dates and correct as needed.
Ensure all programs previously reported with active Program Enrollment Statuses are accounted for on your enrollment submissions until the stops attending the program. When a student ceases attendance at the institution, report the student with the appropriate separation status (W, G, D, A) to close out their record on the next enrollment submission.
The student was previously reported with a Privacy Block Setting value, but the Privacy Block Setting is blank in the current submission.
Provide the Privacy Block Setting.
If a student was previously reported with a Privacy Block Setting value, ensure that this value is continually reported on your enrollment submissions.
The SSN included in an incoming enrollment file is attached to a student that is already in the Clearinghouse database and is not an immediate match to the incoming record.
Confirm and/or correct the SSN.
If the SSN in your SIS and submitted in enrollment files is incorrect, update the SSN in your SIS so future data extracts will include the correct SSN.
The SSN included in an incoming enrollment file is attached to a student that is already in the Clearinghouse database and is not an immediate match to the incoming record, and this conflict has occurred two or more times.
Correct and/or correct the SSN.
If the SSN in your SIS and submitted in enrollment files is incorrect, update the SSN in your SIS so future data extracts will include the correct SSN.
Status Start Date (SSD) has been defaulted due to a previously suppressed status.
Records can be accepted or corrected in mass by clicking the Update All Records for Error. If the reporting from the prior submissions and the incoming status is correct, you will want to acept the defaulted Status Start Date. If the previous reporting is incorrect and the Status Start Date should be reverted back to the incoming value, input the submitted date. If the incoming reporting is incorrect, please update the Status and Status Start Date as needed.
If there is an Error Code 292 occurring on your enrollment submissions, please contact your IT/Programmer and/or Student Information System (SIS) vendor for assistance with correcting the Status Start Date logic in your SIS to ensure that the correct Status Start Date is being included on future submissions.
The Program Indicator is blank or not a valid value. The Program Indicator must be either Y for yes or N for no. If the Program Indicator is Y, you must report at least one program for the student.
Provide/correct the Program Indicator. If the Program Indicator is Y, provide the program data.
Ensure the Program Indicator is populated with either Y for yes or N for no. If the Program Indicator is Y, ensure that data is provided for at least one program.
1501, 1511, 1521, 1531, 1541, 1551
Invalid Program 1-6 CIP Code
The Program Indicator is Y but the Program CIP Code is blank or not in NNNNNN format. The Program CIP Code must be numeric digits and a valid NCES 2020 CIP code.
Provide a valid CIP code. If no program exists, change the Program Indicator to N and remove all program data.
If the Program Indicator is Y, ensure the Program CIP Code is a valid NCES 2020 CIP code.
1502, 1512, 1522, 1532, 1542, 1552
Invalid Program 1-6 CIP Year
The Program Indicator is Y but the Program CIP Year is blank or not in YYYY format. The current CIP year per the Department of Education is 2020.
Correct the CIP year to 2020. If no program exists, change the Program Indicator to N and remove all program data.
If the Program Indicator is Y, ensure the Program CIP Year is 2020.
1503, 1513, 1523, 1533, 1543, 1553
Invalid Program 1-6 Credential Level
The Program Indicator is Y but the Program Credential Level is blank or not one of the approved values (01, 02, 03, 04, 05, 06, 07, 08, 99).
Correct the Program Credential Level. If no program exists, change the Program Indicator to N and remove all program data.
If the Program Indicator is Y, ensure the Program Credential Level is one of the approved values: 01, 02, 03, 04, 05, 06, 07, 08, 99.
1504, 1514, 1524, 1534, 1544, 1554
Invalid Program 1-6 Published Length
The Program Indicator is Y but the Program Published Length is blank or invalid. The program published length must be six numeric digits and within the NSLDS established minimum and maximum length based on the Credential Level.
Correct the program published length. If no program exists, change the Program Indicator to N and remove all program data.
If the Program Indicator is Y, ensure the Program Published Length is six numeric digits within the NSLDS established minimum and maximum length based on the Credential Level.
1505, 1515, 1525, 1535, 1545, 1555
Invalid Program 1-6 Length Measurement
The Program Indicator is Y but the Program Length Measurement is blank or not one of the approved values (W, M, Y).
Correct the Program Length Measurement. If no program exists, change the Program Indicator to N and remove all program data.
If the Program Indicator is Y, ensure the Program Length Measurement is one of the approved values: W, M, Y.
1506, 1516, 1526, 1536, 1546, 1556
Invalid Program 1-6 Number of Weeks in Title IV Academic Year
The Program Indicator is Y but the Program Number of Weeks in Title IV Academic Year is blank or invalid. This field is required if the Published Program Length Measurement is W or M. The value must be six numeric digits no less than 26 (026000) and no more than 52 (052000).
Correct the Program Number of Weeks in Title IV Academic Year. If no program exists, change the Program Indicator to N and remove all program data.
If the Program Indicator is Y and the Published Program Length Measurement is W or M, ensure the Program Number of Weeks in Title IV Academic Year is six numeric digits no less than 26 (026000) and no more than 52 (052000).
1507, 1517, 1527, 1537, 1547, 1557
Invalid or future Program 1-6 Begin Date
The Program Indicator is Y but the Program Begin Date is blank, invalid, or after the certification date (and file type is not early registration).
Correct the Program Begin Date. If no program exists, change the Program Indicator to N and remove all program data.
If the Program Indicator is Y, ensure the Program Begin Date is a valid date before the certification date (if the file type is not early registration).
1508, 1518, 1528, 1538, 1548, 1558
Invalid Program 1-6 Special Program Indicator
The Program Indicator is Y but the Program Special Program Indicator is blank or not one of the approved values (A, B, P, T, U, N). The Program Special Program Indicator must agree with the Program Credential Level.
Correct the Program Special Program Indicator. If no program exists, change the Program Indicator to N and remove all program data.
If the Program Indicator is Y, ensure the Program Special Program Indicator agrees with the Program Credential Level and is one of the approved values: A, B, P, T, U, N.
1509, 1519, 1529, 1539, 1549, 1559
Invalid Program 1-6 Enrollment Status
The Program Indicator is Y but the Program Enrollment Status is blank or not one of the approved values (F, Q, H, L, A, G, W, D, X).
Correct the Program Enrollment Status. If no program exists, change the Program Indicator to N and remove all program data.
If the Program Indicator is Y, ensure the Program Enrollment Status is one of the approved values: F, Q, H, L, A, G, W, D, X.
1510, 1520, 1530, 1540, 1550, 1560
Invalid or future Program 1-6 Enrollment Status Start
The Program Indicator is Y but the Program Enrollment Status Effective date is blank, invalid, or after the certification date (and the file type is not early registration).
Correct the Program Enrollment Status Effective Date. For an X (never enrolled) status, the value must equal the Program Begin Date. If no program exists, change the Program Indicator to N and remove all program data.
If the Program Indicator is Y, ensure the Program Enrollment Status Effective date is a valid date before the certification date (if the file type is not early registration).
Program 1-6 Enrollment Status Effective Date before Program Begin Date
The Program Enrollment Status Effective Date is prior to the Program Begin Date. The Program Enrollment Status Effective Date must be greater than or equal to the Program Begin Date.
Correct the Program Enrollment Status Effective Date or Program Begin Date. If no program exists, change the Program Indicator to N and remove all program data.
Ensure Program Enrollment Status Effective Date is greater than or equal to the Program Begin Date.
1568
Unreported program previously reported for term
The student was previously reported as enrolled in at least one program for this term but not included in the current submission for the same term/enrollment period. Or a different value was reported for a unique program identifier due to a change or correction.
Review the Program Enrollment Status and Program Enrollment Status Effective Date and correct as needed. If no program exists, change the Program Indicator to N and remove all program data.
Once you have reported a unique program for a student, ensure that you continue to report the program in your enrollment submissions until the student is no longer enrolled in the program. When the student ceases enrollment in the program, ensure the program is extracted from your SIS on the next enrollment submission, and report the appropriate separation status (W, G, D, A) with the correct Program Status Effective Date to close it out.
The Program Indicator is N but program data is populated or the Program Indicator is Y but no program data is populated.
Correct the Program Indicator or provide/remove the program data.
If the Program Indicator is N, ensure that no program data is provided. If the Program Indicator is Y, ensure that data is provided for at least one program.
Program 1-6 Number of Weeks in Title IV Academic Year less than 26
The Program Length Measurement is W or M but the Program Number of Weeks in Title IV Academic Year is less than 26. If the Program Length Measurement is W or M, the Program Number of Weeks in Title IV Academic Year must be greater than or equal to 26 (026000) and less than 52 (052000).
Correct the Program Number of Week in Title IV Academic Year.
If Program Length Measurement is W or M, ensure the Program Number of Weeks in Title IV Academic Year is greater than or equal to 26 (026000) and less than 52 (052000).
1577
Campus- and program-level status conflict
The campus-level Enrollment Status is a separation status (W, G, D), but there are one or more programs with an active Program Enrollment Status (F, Q, H, L, A).
Correct the campus-level or program-level status as needed.
If the campus-level Enrollment Status is a separation status (W, G, D), ensure there are no programs with active Program Enrollment Statuses (F, Q, H, L, A).
1591, 1592, 1593, 1594, 1595, 1596
Program 1-6 Special Program Indicator conflicts with Credential Level
The student is enrolled in a special program, but the Program Special Program Indicator does not agree with the Program Credential Level. The Program Special Program Indicator must agree with the Program Credential Level as follows:
A = 02
B = 03
P = 99
T = 99
U = 99
Correct the Special Program Indicator or Program Credential Level as needed.
If the student is enrolled in a special program, ensure that the Program Special Program Indicator agrees with the Program Credential Level.
1601, 1602, 1603, 1604, 1605, 1606
X status, Program 1-6 Begin Date not equal to previous
An X status was reported for an existing program, but the Program Begin date does not match the previously reported Program Begin Date.
Correct the Program Begin Date. If the X status was reported in error, correct the Program Enrollment Status.
If an X status was reported for an existing program, ensure that the Program Begin date matches the previously reported Program Begin Date.
1607, 1608, 1609, 1610, 1611, 1612
X status, Program 1-6 Program Enrollment Status Effective Date not equal to Program Begin Date
An X status was reported for an existing program, but the Program Enrollment Status Effective Date does not match the Program Begin Date.
Correct the Program Enrollment Status Effective Date. If the X status was reported in error, correct the Program Enrollment Status.
If an X status was reported for an existing program, ensure the Program Enrollment Status Effective Date matches the Program Begin Date.
1701, 1702, 1703, 1704, 1705, 1706
Invalid Program 1-6 CIP Code
The Program CIP Code is not a valid value based on the NCES 2020 CIP codes.
Correct the Program CIP Code. If no program exists, change the Program Indicator to N and remove all program data.
Ensure all Program CIP Codes are valid values based on the NCES 2020 CIP codes.
Program 1-6 Program Enrollment Status Effective Date does not match previous
The Program Enrollment Status has not changed, but the Program Enrollment Status Effective Date does not match the last certified Program Enrollment Status Effective Date.
Correct the Program Enrollment Status Effective Date if necessary (if it is correct, no action is needed).
If the Program Enrollment Status has not changed, ensure the Program Enrollment Status Effective Date matches the last certified Program Enrollment Status Effective Date.
Program1-6 Enrollment Status changed, Enrollment Status Effective Date unchanged
The Program Enrollment Status Effective Date has not changed, but the Program Enrollment Status does not match the last certified Program Enrollment Status.
Correct the Program Enrollment Status and/or Program Enrollment Status Effective Date if necessary (if they are correct, no action is needed).
If the Program Enrollment Status Effective Date has not changed, ensure the Program Enrollment Status matches the last certified Program Enrollment Status.
Program 1-6 Program Status Effective Date prev defaulted due to prev suppressed status
The Program Enrollment Status Effective date was previously defaulted due to a suppressed status (Warning Code 1901-1906 on a prior file) and is incoming on the current submission with the same Program Status and a later Program Status Effective Date than the previously accepted defaulted value.
Records can be accepted or corrected in mass by clicking the Update All Records for Error. If the reporting from the prior submissions and the incoming status is correct, you will want to acept the defaulted Program Status Effective Date. If the previous reporting is incorrect and the Program Status Effective Date should be reverted back to the incoming value, input the submitted date. If the incoming reporting is incorrect, please update the Program Status and Program Status Effective Date as needed.
If there is an Error Code 1861-1866 occurring on your enrollment submissions, please contact your IT/Programmer and/or software vendor for assistance with correcting the Program Status Effective Date logic in your SIS to ensure that the correct Program Status Effective Date is being included on future submissions.
Program 1-6 Program Status Effective Date defaulted due to prev suppressed status
Program Status Effective Date has been defaulted due to a previously suppressed status.
Records can be accepted or corrected in mass by clicking the Update All Records for Error. If the reporting from the prior submissions and the incoming status is correct, you will want to acept the defaulted Program Status Effective Date. If the previous reporting is incorrect and the Program Status Effective Date should be reverted back to the incoming value, input the submitted date. If the incoming reporting is incorrect, please update the Program Status and Program Status Effective Date as needed.
If there is and Error Code 1901-1906 occurring on your enrollment submissions, please contact your IT/Programmer and/or software vendor for assistance with correcting the Program Status Effective Date logic in your SIS to ensure that the correct Program Status Effective Date is being included on future submissions.
