Review the file formats, field descriptions, and accepted values for Excel/text files and electronic data interchange (EDI) files. Excel/Text Files Excel/Text File Format Header Record Detail Records Trailer Record EDI Files EDI File Format EDI File Mapping Sample EDI Record Header Segments Detail Segments Trailer Segments Resources Valid State/Province Codes […]
Clearinghouse Online Reporting Application (CORA)
The Clearinghouse Online Reporting Application (CORA) allows schools with less than 100 students to participate in our enrollment reporting service without processing Student Status Confirmation Reports (SSCRs) and deferment forms. You can use our secure CORA website to directly update enrollment data for each of your students without programming or […]
Student Deferments
Most of the largest student loan servicers offer paperless deferments, where students from Clearinghouse participating schools can request a deferment over the phone. These servicers use electronic enrollment statuses instead of paper forms. However, servicers that do not participate in the Clearinghouse still request paper deferment forms. To ensure deferments […]
Annual Audit Report & Program Review
Clearinghouse Annual Audit & Division of Responsibility Reports Grant Thornton, LLP conducts an independent yearly audit of the Clearinghouse’s compliance with applicable Federal Student Financial Assistance programs, typically between June and October. The audit complies with requirements contained in federal regulation 668.23 and is conducted in accordance with the U.S. […]
Preparing for an Audit
So you’re getting audited… If you’ve been notified of an upcoming audit, don’t panic! Our Audit Resource Center is here to help! Since 2006, we’ve worked with institutions to address compliance issues that arise from annual audits, internal audits, program reviews, etc. and helped resolve negative findings. We’re available year-round […]
Enrollment Reporting Errors & Warnings
Error Resolution Report For a comprehensive list of errors and warnings with resolution and prevention instructions, download our Error Resolution Report Guide. If the Clearinghouse enrollment reporting Error Resolution on the Web (ERW) system flags any errors or warnings in your enrollment file, it will automatically email an error resolution […]
NSLDS Enrollment Reporting Statistics Score
National Student Loan Data System (NSLDS) Enrollment Reporting Statistics Scores rate the extent and quality of the enrollment reporting provided by institutions participating in Federal Student Aid programs. Score Calculations On the third Wednesday of each month, NSLDS calculates Enrollment Reporting Statistics Scores based on the data it accepts through […]
G from DegreeVerify
Download the DegreeVerify Programming & Testing Guide. You can use G from DegreeVerify (G from DV) to assist you in reporting your students who have graduated. The Clearinghouse offers this optional, no-cost add-on service to institutions that participate in both Enrollment Reporting and DegreeVerify. We create your institution’s G from […]
Sample Electronic Data Interchange (EDI) Record
Return to File Formats & Field Values The following is a sample enrollment reporting record for John Doe Student, Jr., translated into EDI format. EDI Transmission Data Element Name(s) ISA|00| |00| |ZZ|SCTSCTXML000000|ZZ|CLEARINGHOUSE00|091116|1135|U|00300|000000001|0|P|: Interchange Control Header GS|SV|SCTSCTXML000000|CLEARINGHOUSE00|20091116|1135|000000001|X|005010 Functional Group Header; EDI version 5010 ST|190|1111XQ567 Begin Transaction Set 190; Control No. 1111XQ567 BGN|11|1111XQ567|20180515|1135|ES Response […]
Electronic Data Interchange (EDI) File Mapping
Return to File Formats & Field Values Download EDI File Mapping for Data Elements for details on mapping A3 data elements to Excel/text file fields. The tables below outline how EDI file fields map to Excel/text file fields. Header Record Excel/Text Field EDI Field(s) Record Type N/A School Code ENT03, […]