EDI File Detail Segments

Return to File Formats & Field Values

Beginning Segment (BGN)

This segment indicates the purpose, date, and time of the transaction and the beginning of a transaction set. The identification and verification routine includes a reference number assigned by the sending institution or agency and the date and time of transmission. When this information is returned by the receiving institution or agency to the sender, machine processing can establish that a valid transaction was received as intended.

Reference Designator Data Element Name Description Required Format Characters
BGN01 353 Transaction Set Purpose Code Identifies the purpose of the transaction (The school is responding to the Clearinghouse’s implied request for a 190 transaction). Value = 11 Mandatory Code 2/2
BGN02 127 Transaction Set Reference Number Identifies the transaction in an EDI environment (typically assigned by the sending institution’s translator). Should match the values in ST02 and SE02 and be returned to the sending institution as part of the Acknowledgement Transaction Set and confirmation routine. Mandatory Alphanumeric 1/80
BGN03 373 Date Date on which the transaction was originated by the sending institution. Mandatory Date (YYYYMMDD) 8/8
BGN04 337 Time Time when the transaction was originated by the sending institution. Time range is 000000 to 235959. Required if BGN05 is populated. Conditional Time (HHMM) 4/8
BGN05 623 Time Code Time zone for the time referenced in BGN04.

  • ES = Eastern Standard Time
  • ED = Eastern Daylight Time
  • MS = Mountain Standard Time
  • MD = Mountain Daylight Time
  • CS = Central Standard Time
  • CD = Central Daylight Time
  • PS = Pacific Standard Time
  • PD = Pacific Daylight Time
  • GM = Greenwich Mean Time
  • LT = Local Time
 Optional Code 2/2

School Enrollment Information (ENR)

This segment provides school data relative to the student.

Reference Designator Data Element Name Description Required Format Characters
ENR01 641 Status Reason Code (Enrollment Status) Student’s enrollment status. See Reporting Enrollment Statuses for definitions.

  • EB1 = Deceased
  • EB3 = Withdrawn
  • EB4 = Graduated
  • EB6 = Full Time
  • EB7 = Half Time
  • EB8 = Less than Half Time
  • EB9 = Approved Leave of Absence
  • EBO = Three-Quarter Time
 Mandatory Code 3/3
ENR02 1131 Level of Student (Grade Level) Grade level of the student. Not used by the Clearinghouse. SES10 indicates grade level. Optional Code 2/2
ENR03 1250 Date Time Period Format Qualifier Format of the anticipated graduation date in ENR04. Required if ENR01 is EB6, EB7, EB8, EB9, or EBO and ENR04 is populated. Value = D8 Conditional Code 2/3
ENR04 1251 Date Time Period (Anticipated Graduation Date) Student’s anticipated graduation date according to the format defined in ENR03. Required if ENR01 is EB6, EB7, EB8, EB9, or EBO and ENR03 is populated. Conditional Date (YYYYMMDD) 1/35
ENR05 1266 Major Course of Study Code Not used by the Clearinghouse. Optional Code 1/2
ENR06 740 Range Minimum Not used by the Clearinghouse. Conditional Range 1/20
ENR07 741 Range Maximum Not used by the Clearinghouse. Conditional Range 1/20
ENR08 1144 Academic Grade Point Average Not used by the Clearinghouse. Optional Range 1/6
ENR09 1073 Yes or No Code (Degree Intent) Whether the student is pursuing a degree related to their studies.

  • Y = Yes
  • N = No
  • U = Unknown
 Optional Code 1/1
ENR10 1073 Yes or No Code (Data Block Indicator) Whether the student has requested to block release of their directory information.

  • Y = Student has requested a block.
  • N = There is no block.
 Mandatory Y/N 1/1
ENR11 1073 Yes or No Code (Compulsory Term Flag) Whether the current term is compulsory.

  • Y = Term is compulsory (e.g. First-of-Term or Subsequent-of-Term)
  • N = Term is not compulsory (e.g. Early Registration, Summer, Graduates Only, Non-Summer Non-Standard, Advanced Registration)
 Optional Y/N 1/1
ENR12 1250 Date Time Period Format Qualifier Format of the certification date in ENR13. Value = D8 Conditional Code 2/3
ENR13 1251 Date Time Period (Clearinghouse Certification Date) Date the institution is certifying the student enrollment information. Must not be earlier than the program begin date. Required if ENR12 is populated. Conditional Date (YYYYMMDD) 1/35
ENR14 1073 Yes or No Code (Foreign School Attended) Not used by the Clearinghouse. Optional Code 1/1
ENR15 1250 Date Time Period Format Qualifier Not used by the Clearinghouse. Conditional Code 2/3
ENR16 1251 Date Time Period (Last Foreign School Attended Date Range) Not used by the Clearinghouse. Conditional Alphanumeric 1/35
ENR17 1250 Date Time Period Format Qualifier Not used by the Clearinghouse. Conditional Code 2/3
ENR18 1251 Date Time Period Not used by the Clearinghouse. Conditional Alphanumeric 1/35
ENR19 1073 Yes or No Code (First-Time Full-Time) Your institution is required to report a “First-Time, Full-Time” cohort to the Department of Education via IPEDS. This field uses the same methodology used to create this cohort. Filler if not applicable.

  • Y = First-time undergraduate student enrolled full-time and seeking a degree/certificate.
  • N = Student attended full-time before, is enrolled only part-time, or is not seeking a degree/certificate.
  • U = Unknown
 Optional Code 1/1
ENR20 1073 Yes or No Code (Good Student Eligibility Flag) Whether the student is eligible for a Good Student Discount. A student is eligible if their most recent term or cumulative grade point average (GPA) is a B or higher, they are on the Dean’s List, or they are in the top 20% of the class.

  • Y = Yes
  • N = No
  • U = Unknown
 Optional Code 1/1

Date or Time or Period (DTP)

This segment specifies the student’s enrollment period and status start dates. Up to two DTP segments are allowed: one for the enrollment period (required) and one for the status start date (optional). The enrollment period should be reported first and the status start date second. See Reporting Enrollment Statuses for information about status start dates.

Reference Designator Data Element Name Description Required Format Characters
DTP01 374 Date/Time Qualifier Type of date/time/period.

  • 382 = Enrollment Period
  • 007 = Status Start Date
 Mandatory Code 3/3
DTP02 1250 Date Time Period Format Qualifier Format of the enrollment period or status start date in DTP03.

  • RD8 = Enrollment Period (YYYYMMDD-YYYYMMDD)
  • D8 = Status Start Date (YYYYMMDD)
 Mandatory Code 2/3
DTP03 1251 Date Time Period (Enrollment Period or Status Start Date) Enrollment period or status start date in the format specified in DTP02. Mandatory Date or Range 1/35

Academic Summary (SUM)

This segment provides summary information of an academic session, a postsecondary degree, or for the entire student academic record.

Reference Designator Data Element Name Description Required Format Characters
SUM01 1141 Academic Credit Type Code Not used by the Clearinghouse Mandatory Code 1/1
SUM02 1142 Academic Grade or Course Level Code Whether student is enrolled in a remedial program.

  • R = Remedial (postsecondary)
 Optional Code 1/2
SUM03 1073 Yes/No Condition or Response Code (Program Enrollment) Whether student is enrolled in at least one program.

  • Y = Yes
  • N = No
 Mandatory Y/N 1/1
SUM04 380 Quantity Not used by the Clearinghouse. Optional Range 1/15
SUM05 380 Quantity Not used by the Clearinghouse. Optional Range 1/15
SUM06 380 Quantity Not used by the Clearinghouse. Optional Range 1/15
SUM07 740 Range Minimum Not used by the Clearinghouse. Conditional Range 1/20
SUM08 741 Range Maximum Not used by the Clearinghouse. Conditional Range 1/20
SUM09 1144 Academic Grade Point Average Not used by the Clearinghouse. Optional Range 1/6
SUM10 1073 Yes/No Condition or Response Code (Pell Grant) Whether student is a Pell Grant recipient.

  • Y = Yes
  • N = No
 Optional Y/N 1/1
SUM11 1144 Class Rank Not used by the Clearinghouse. Optional Number 1/4
SUM12 380 Quantity Not used by the Clearinghouse. Optional Range 1/15
SUM13 1250 Date Time Period Format Qualifier Not used by the Clearinghouse. Conditional Code 2/3
SUM14 1251 Date Time Period Not used by the Clearinghouse. Conditional Alphanumeric 1/35
SUM15 607 Number of Days Not used by the Clearinghouse. Optional Number 1/3
SUM16 380 Quantity Not used by the Clearinghouse. Optional Range 1/15
SUM17 380 Quantity Not used by the Clearinghouse. Optional Range 1/15
SUM18 1558 Academic Summary Source Not used by the Clearinghouse. Optional Code 1/1

Note/Special Instruction (NTE)

This segment specifies the Veteran’s Status and CommIT ID.

Reference Designator Data Element Name Description Required Format Characters
NTE01 363 Note Reference Code Functional area or purpose for the note.

  • ZZZ = Veteran’s Status (mutually defined)
  • SSG = CommIT ID (school graduated details)
 Optional Code 3/3
NTE02 352 Loop 1: Veteran’s Status Indicator

Loop 2: CommIT ID

 Loop 1:

  • V = Veteran receiving benefits
  • N = Veteran not receiving benefits
  • D = Dependent receiving benefits

Loop 2: Reserved for PESC Common Identity and Trust Collaborative ID

 Mandatory Alphanumeric 1/80

Party Identification (N1)

This segment identifies the relevant party.

Reference Designator Data Element Name Description Required Format Characters
N101 98 Entity Identifier Code Organizational entity, physical location, property, or individual. Required to collect PER segment data. Value = ZZ (mutually defined) Mandatory Code 2/3
N102 93 Name Free-form name. Value = SB (student) Mandatory Alphanumeric 1/60

Administrative Communications Contact (PER)

This segment specifies the student’s phone number and email address.

Reference Designator Data Element Name Description Required Format Characters
PER01 366 Contact Function Code Major duty or responsibility of the person or group named. Value = SB (student) Mandatory Code 2/2
PER02 93 Name Not used by the Clearinghouse. Optional Alphanumeric 1/60
PER03 365 Communication Number Qualifier (Email Address) Type of communication number. Value = EM (email address) Conditional Code 2/2
PER04 364 Communication Number (Email Address) Student’s email address. Conditional Alphanumeric 1/80
PER05 365 Communication Number Qualifier (Phone Type) Type of communication number.

  • CP = Cell Phone
  • HP = Home Phone
  • OT = Other Phone
  • WP = Work Phone
 Optional Code 2/2
PER06 364 Communication Number (Country Code) Student’s phone country code. Optional Number 1/80
PER07 365 Communication Number Qualifier (Phone Number) Type of communication number. Value = TE (telephone number) Optional Code 2/2
PER08 364 Communication Number (Phone Number) Student’s phone number. Optional Number 11/80
PER09 443 Contact Inquiry Reference (Preferred Phone Flag) Whether the phone number specified is the student’s preferred phone number.

  • Y = Yes
  • N = No
 Optional Y/N 1/20

Entity (ENT)

This segment identifies the student and institution entities. Multiple entities are included through looping.

  • Loop 1: Student SSN, previous SSN, and address information
  • Loop 2: School information
  • Loop 3: Student’s institution-assigned identifier and state student ID
  • Loop 4: Student’s high school code
  • Loop 5: Move to OPEID
Reference Designator Data Element Name Description Required Format Characters
ENT01 554 Assigned Number As the ENT segment is the first segment in ENT Loop, it is used to keep track of which entity the current loop concerns. ENT01 reflects the position in the loop. For example, the first time through the loop, ENT01 = 1; the second time, ENT01 = 2; etc.

  • 1 = Student Entity
  • 2 = School Entity
  • 3 = Student Entity (additional info)
  • 4 = Student Entity
  • 5 = School Entity
 Optional Number 1/6
ENT02 98 Entity ID Code Entity type. Required if ENT03 or ENT04 is populated.

  • S2 = Student
  • M8 = Educational Institution
 Conditional Code 2/3
ENT03 66 ID Code Qualifier Type of code in ENT04. Required if ENT02 or ENT04 is populated.

  • Loop 1 (Student): 34 (Social Security number)
  • Loop 2 (School): DS (US Department of Education school identification code)
  • Loop 3 (Student): 93 (sending organization’s assigned code/school student ID)
  • Loop 4 (Student): 78 (College Board and ACT 6-digit secondary educational institution code)
  • Loop 5 (School): DS (US Department of Education school identification code)
 Conditional Code 1/2
ENT04 67 ID Code Identifies the entity according to the type code specified in ENT03. Required if ENT02 or ENT03 is populated.

  • If ENT03 is 34: Student’s Social Security number (nine digits, no dashes)
  • If ENT03 is DS: Institution’s 8-digit ED school code (including 2-character branch code)
  • If ENT03 is 93: Student’s institutionally assigned ID.
  • If ENT03 is 78: Student’s 6-digit high school code.
  • If ENT03 is DS in Loop 5: If the student’s enrollment needs to be moved to a different branch than the one under which the student is being reported, the value is the OPEID of the new branch. This also moves the student to to the SSCR/roster for the branch indicated.
 Conditional Alphanumeric 2/17
ENT05 98 Entity ID Code (State Student ID) Entity type for Loop 3 only. Required if ENT06 or ENT07 is populated.

  • Loop 3: S2 (student entity).
 Conditional Code 2/3
ENT06 66 ID Code Qualifier (State Student ID) Type of code in ENT07 for Loop 3 only. Required if ENT05 or ENT07 is populated.

  • Loop 3: 75 (State Assigned Number)
 Conditional Code 1/2
ENT07 67 ID Code (State Student ID) Identifies the entity according to the type code specified in ENT06 in Loop 3 only. Required if ENT05 or ENT06 is populated.

  • If ENT06 is 75 in Loop 3: State student ID
 Conditional Alphanumeric 2/17
ENT08 128 Reference Number Qualifier Qualifies the reference number. Required if ENT09 is populated.

  • Loop 1: 57 = Previous student SSN
  • Loop 2: U2 Term = Institution’s academic term name
 Conditional Code 2/3
ENT09 127 Reference Number Reference information as specified in ENT08. Required if ENT08 is populated.

  • Loop 1: Student’s previous SSN
  • Loop 2: Institution’s academic term name (for Advanced Registration, value = FP3 + term name)
 Conditional Alphanumeric 1/30

Individual Name Structure Components (IN2)

This segment reports the student’s first name, middle name, suffix, and/or former or maiden name. This segment can be repeated up to five times to accommodate up to five components of a student’s name (e.g. Leroy Reginald Smith III). If the student’s full middle name is not available, the middle initial can be used.

This segment should only be populated if ENT01 is 1.

Reference Designator Data Element Name Description Required Format Characters
IN201 1104 Name Part Code Part of an individual’s name in IN202.

  • 02 = First name
  • 03 = First middle name
  • 05 = Last name
  • 06 = First initial
  • 09 = Suffix
  • 15 = Maiden or former name
 Mandatory Code 2/2
IN202 93 Name Free-form name. Mandatory Alphanumeric 1/35

Demographic Information (DMG)

This segment provides demographic information about the student, including birth date. Only use this segment when ENT01 is 1.

Reference Designator Data Element Name Description Required Format Characters
DMG01 1250 Date Time Period Format Qualifier Format of the student’s date of birth in DMG02. Required if DMG02 is populated. Value = D8 (YYYYMMDD) Conditional Code 2/3
DMG02 1251 Date Time Period (Date of Birth) Student’s date of birth in the format specified in DMG01. Required if DMG01 is populated. Conditional Date (YYYYMMDD) 1/35
DMG03 1068 Gender Code Student’s gender.

  • F = Female
  • M = Male
  • U = Unknown or not available
 Optional Code 1/1
DMG04 1067 Marital Status Code Not used by the Clearinghouse. Optional Code 1/1
DMG05 1109 Race or Ethnicity Code Student’s race or ethnicity (usually self-reported).

  • 8 = Nonresident Alien
  • U = Asian
  • Q = Black, Non-Hispanic
  • T = American Indian/Alaskan Native
  • A = Native Asian/Pacific Islander
  • R = Hispanic
  • V = Native Hawaiian or other Pacific Islander
  • S = White, Non-Hispanic
  • Z = Two or more race/ethnicity categories
  • 7 = Race/ethnicity unknown
 Optional Code 1/1
DMG06 1066 Citizenship Status Code Student’s citizenship status.

  • 1 = U.S. Citizen
  • 2 = Non-Resident Alien
  • 3 = Resident Alien
  • 4 = Illegal Alien
  • 5 = Alien
  • 6 = U.S. Citizen – Non-Resident
  • 7 = U.S. Citizen – Resident
 Optional Code 1/2
DMG07 26 Country Code (Country of Birth) Not used by the Clearinghouse. Optional Code 2/3

Address Information (N3)

This segment provides the student’s street address.

Reference Designator Data Element Name Description Required Format Characters
N301 166 Address Information Student’s permanent street address – line 1 (e.g. 100 Ivy Road, 10th Street NE, PO Box 1234) with normal punctuation to facilitate machine processing. UK if unknown. Mandatory Alphanumeric 1/35
N302 166 Address Information (Continuation) Student’s permanent street address – line 2 (e.g. Apartment 3G, Suite 102). Optional Alphanumeric 1/35

Geographic Information (N4)

This segment provides the student’s city, state, and zip (postal) code.

Reference Designator Data Element Name Description Required Format Characters
N401 19 City Name Student’s permanent address – city name (e.g. Annandale, Los Angeles, Yorktown). Required if N402 is populated. UK if unknown. Conditional Alphanumeric 2/30
N402 156 State or Province Code Student’s permanent address – state code (e.g. CA, TX, VA). See Valid State/Province Codes.

  • FO = Foreign address
  • UK = Unknown
 Optional Code 2/2
N403 116 Postal Code Student’s permanent address – zip/postal code. In the United States, zip code should be formatted as reflected in the US Postal Service Publication 65, Code Set A-5 (e.g. 303024017, 92717, 02717, 47907). Not required if N402 is FO or UK. Optional Code 3/15
N404 26 Country Code Student’s permanent address – country code. See Valid Country Codes. Not required if N402 is UK. Conditional Code 2/3
N405 309 Location Qualifier Not used by the Clearinghouse. Optional Code 1/2
N406 310 Location Identifier Not used by the Clearinghouse. Conditional Alphanumeric 1/30

Academic Session Header (SES)

This segment identifies the particular academic session in which the activity which follows took place. Use one loop and segment to specify the class Level. If SUM03 is Y, at least one SES loop with program information is required. Use up to six additional loops for program enrollment information.

Reference Designator Data Element Name Description Required Format Characters
SES01 1251 Date Time Period Session date. Not used by the Clearinghouse, but mandatory. Must be a valid date. Mandatory Alphanumeric 1/35
SES02 609 Count Not used by the Clearinghouse. Optional Number 1/9
SES03 1251 Date Time Period Not used by the Clearinghouse. Optional Alphanumeric 1/35
SES04 1139 Session Code Not used by the Clearinghouse. Optional Code 1/1
SES05 93 Name Not used by the Clearinghouse. Optional Alphanumeric 1/35
SES06 1250 Date Time Period Format Qualifier Not used by the Clearinghouse. Conditional Code 2/3
SES07 1251 Date Time Period Not used by the Clearinghouse. Optional Alphanumeric 1/35
SES08 1250 Date Time Period Format Qualifier Not used by the Clearinghouse. Conditional Code 2/3
SES09 1251 Date Time Period Not used by the Clearinghouse. Optional Alphanumeric 1/35
SES10 1131 Loop 1: Class Level

Loop 2: Program 1 Credential Level

Loop 3: Program 2 Credential Level

Loop 4: Program 3 Credential Level

Loop 5: Program 4 Credential Level

Loop 6: Program 5 Credential Level

Loop 7: Program 6 Credential Level

 Loop 1: Class Level (Grade Level)

  • 20 = Non-Degree or Temporary Undergraduate in Post-Secondary School
  • 21 = Post-Secondary First Year Student
  • 22 = Post-Secondary Sophomore
  • 23 = Post-Secondary Junior
  • 24 = Post-Secondary Senior
  • 25 = Post-Secondary Post-Baccalaureate Student
  • 26 = Post-Secondary Non-Degree Graduate Student
  • 27 = Post-Secondary Professional Student
  • 28 = Post-Secondary Master’s Degree Student
  • 29 = Post-Secondary Doctoral Student
  • 30 = Post-Doctorate Student
  • UN = Ungraded
  • AS = Associate Degree
  • BD = Baccalaureate (Bachelor’s) Degree

Loops 2-7: Program Credential Level (Student Level)

  • UG = Undergraduate
  • AS = Associate Degree
  • BD = Baccalaureate (Bachelor’s) Degree
  • 25 = Postsecondary Post-Baccalaureate Student
  • MD = Master’s Degree
  • DD = Doctoral Degree
  • FP = First Professional
  • GR = Graduate
  • PC = Postsecondary Certificate or Diploma
 Optional Code 2/2

School Enrollment Information (ENR)

This segment povides program data relative to the student. If SUM03 is Y, at least one SES Loop with program information is required.

  • Loop 1: Not used
  • Loop 2: Program 1
  • Loop 3: Program 2
  • Loop 4: Program 3
  • Loop 5: Program 4
  • Loop 6: Program 5
  • Loop 7: Program 6
Reference Designator Data Element Name Description Required Format Characters
ENR01 641 Status Reason Code (Program Enrollment Status) Student’s program enrollment status. See Reporting Enrollment Statuses for definitions.

  • EB1 = Deceased
  • EB3 = Withdrawn
  • EB4 = Graduated
  • EB6 = Full Time
  • EB7 = Half Time
  • EB8 = Less than Half Time
  • EB9 = Approved Leave of Absence
  • EBO = Three-Quarter Time
  • EB5 = Never attended (program-level only)
 Mandatory Code 3/3
ENR02 1131 Level of Student (Grade Level) Not used by the Clearinghouse. Optional Code 2/2
ENR03 1250 Date Time Period Format Qualifier Format of the Program Begin Date in ENR04. Required if ENR04 is populated. Value = D8 Conditional Code 2/3
ENR04 1251 Date Time Period (Program Begin Date) Date on which the student began attending the program according to the format defined in ENR03. Required if ENR03 is populated. Conditional Date (YYYYMMDD) 1/35
ENR05 1266 Major Course of Study Code Not used by the Clearinghouse. Optional Code 1/2
ENR06 740 Range Minimum Not used by the Clearinghouse. Conditional Range 1/20
ENR07 741 Range Maximum Not used by the Clearinghouse. Conditional Range 1/20
ENR08 1144 Academic Grade Point Average Not used by the Clearinghouse. Optional Range 1/6
ENR09 1073 Yes or No Code Not used by the Clearinghouse for program-level data. Optional Code 1/1
ENR10 1073 Yes or No Code (Data Block Indicator) Whether the student has requested to block release of their directory information. Not used by the Clearinghouse for program-level data, but mandatory. Must be a valid code.

  • Y = Student has requested a block
  • N = There is no block
 Mandatory Y/N 1/1
ENR11 1073 Yes or No Code (Compulsory Term Flag) Not used by the Clearinghouse for program-level data. Optional Code 1/1
ENR12 1250 Date Time Period Format Qualifier Format of the status effective date in ENR13. Value = D8 Conditional Code 2/3
ENR13 1251 Date Time Period (Program Enrollment Status Effective Date) Date the status in ENR01 for this program began. Must not be earlier than the date in ENR04. If ENR01 is EB5, this value must match ENR04. Required if ENR12 is populated. Conditional Date (YYYYMMDD) 1/35
ENR14 1073 Yes or No Code (Foreign School Attended) Not used by the Clearinghouse. Optional Code 1/1
ENR15 1250 Date Time Period Format Qualifier Not used by the Clearinghouse. Conditional Code 2/3
ENR16 1251 Date Time Period (Last Foreign School Attended Date Range) Not used by the Clearinghouse. Conditional Alphanumeric 1/35
ENR17 1250 Date Time Period Format Qualifier Not used by the Clearinghouse. Conditional Code 2/3
ENR18 1251 Date Time Period Not used by the Clearinghouse. Conditional Alphanumeric 1/35
ENR19 1073 Yes or No Code (First-Time Full-Time) Not used by the Clearinghouse for program-level data. Optional Code 1/1
ENR20 1073 Yes or No Code (Good Student Eligibility Flag) Not used by the Clearinghouse for program-level data. Optional Code 1/1

Field of Study (FOS)

This segment provides the receiving institution or agency information about the field of study associated with the academic awards made to the student whose record is being transmitted. Two FOS segments can be used to specify two sets of CIP codes and majors.

  • Loop 1: Enrollment level CIP and Major
  • Loop 2: Program 1
  • Loop 3: Program 2
  • Loop 4: Program 3
  • Loop 5: Program 4
  • Loop 6: Program 5
  • Loop 7: Program 6
Reference Designator Data Element Name Description Required Format Characters
FOS01 1135 Academic Field of Study Level or Type Code How the field of study was used in the academic program. Required if SUM03 is Y.

  • Loop 1: M (Major)
  • Loop 2-7: P (Program)
 Mandatory Code 1/1
FOS02 66 Identifier Code Qualifier System/method of code structure used for the identification code. Value = 81 (CIP Code) Mandatory Code 1/2
FOS03 67 Identifier Code (CIP Code) Identifies the CIP Code.

  • Loop 1: Student Level CIP Code
  • Loop 2: Program 1 CIP Code
  • Loop 3: Program 2 CIP Code
  • Loop 4: Program 3 CIP Code
  • Loop 5: Program 4 CIP Code
  • Loop 6: Program 5 CIP Code
  • Loop 7: Program 6 CIP Code
 Mandatory Alphanumeric 2/17
FOS04 3 Free Form Message (Major)
  • Loop 1: Not used
  • Loops 2-7: Program CIP Year – the CIP year for the current NSLDS codes is 2020. If another year is entered, the value defaults to 2020.
 Conditional Alphanumeric 1/60
FOS05 352 Published Program Length Measurement Measurement used to express the program length.

  • Y = Year
  • M = Month
  • W = Week
  • Loop 1: Not used
  • Loop 2: Program 1 Length Measurement
  • Loop 3: Program 2 Length Measurement
  • Loop 4: Program 3 Length Measurement
  • Loop 5: Program 4 Length Measurement
  • Loop 6: Program 5 Length Measurement
  • Loop 7: Program 6 Length Measurement
 Conditional Code 1/80
FOS06 380 Published Program Length Length of the instructional program in years, months, or weeks as published by the school.

  • 000100 = one tenth (1/10)
  • 001000 = one (1)
  • 010000 = ten (10)
  • 100000 = one hundred (100)
  • Loop 1: Not used
  • Loop 2: Program 1 Length
  • Loop 3: Program 2 Length
  • Loop 4: Program 3 Length
  • Loop 5: Program 4 Length
  • Loop 6: Program 5 Length
  • Loop 7: Program 6 Length
 Conditional Number (nnnnnn) 1/15
FOS07 380 Weeks Program Title IV Academic Year Total number of weeks of instruction in the program’s academic year. Required if FOS05 is W or M. Range is 026000 (26) to 05200 (52).

  • 000100 = one tenth (1/10)
  • 001000 = one (1)
  • 010000 = ten (10)
  • 100000 = one hundred (100)
  • Loop 1: Not used
  • Loop 2: Program 1 Title IV Academic Year
  • Loop 3: Program 2 Title IV Academic Year
  • Loop 4: Program 3 Title IV Academic Year
  • Loop 5: Program 4 Title IV Academic Year
  • Loop 6: Program 5 Title IV Academic Year
  • Loop 7: Program 6 Title IV Academic Year
 Conditional Number (nnnnnn) 1/15

Note/Special Instruction (NTE)

This segment specifies the Special Program Indicator.

  • Loop 1: Not used
  • Loop 2: Program 1 Length
  • Loop 3: Program 2 Length
  • Loop 4: Program 3 Length
  • Loop 5: Program 4 Length
  • Loop 6: Program 5 Length
  • Loop 7: Program 6 Length
Reference Designator Data Element Name Description Required Format Characters
NTE01 363 Note Reference Code Not used by the Clearinghouse. Optional Code 3/3
NTE02 352 Special Program Indicator Flag Whether the program belongs to one of the following groups.

  • A = Special Admission Associate Degree Program
  • B = Bachelor’s Degree Completion Program
  • N = Not applicable
  • P = Preparatory Coursework Graduate/Professional
  • T = Non Credential Teacher Certification
  • U = Preparatory Coursework Undergraduate
 Mandatory Alphanumeric 1/80

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