After you have your kickoff call with the PDP implementation team, you can submit your data at any time. We recommend that you submit 3-5 years of historical data up to the most recent completed term.
Most institutions submit data to the PDP twice per year in the fall and spring. You should submit your data files after your institution’s end-of-term reporting is complete. Do not send incomplete data. If your institution offers summer courses, you may include your summer term data with your fall submissions.
We do not have submission deadline dates, but we suggest you submit and certify your submissions by the effective date in each submission period.
The PDP effective dates are snapshots of the postsecondary enrollment and degree data from which your certified data submissions are used for calculating and generating dashboards. There are four effective dates per year. Each year, we will send you the effective dates and post them on the PDP website. The effective dates are scheduled for the following time periods:
Data Submission Timeline
- 5 business days after certification: We complete data quality checks.
- After the effective date: We begin final processing and data quality review of your
degree and enrollment data.
- About 1 month after the effective date: We deliver your analysis-ready file (as long as
your data has no data quality issues).
- About 1 week after we deliver your analysis-ready file: We update your Tableau
If you submit and certify your data before the effective date in the submission period, The Clearinghouse will provide your updated dashboards and analysis-ready file within 30 days of the effective date. If you certify your data after the effective date, we will provide your updated dashboards and analysis-ready file within 30 days of the certification date.
Additional data quality checks that are performed after the degree and enrollment data matching process can reveal data discrepancies that may require you to re-submit data to ensure the best quality outcomes. If your institution is required to re-submit data, your dashboards will be available within 30 days from the latest certification date.
Our goal is to provide your updated dashboards and analysis-ready file within 30 days of the effective date (or within 30 days of the certification date for data submitted after the effective date); however, during peak times, our report processing could be delayed.
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