Enrollment Reporting Knowledge Base

Our comprehensive enrollment reporting process covers all student aid recipients, including recipients of federal and private loans. As your authorized agent, we provide status and deferment information to the Department…

Note: For a list of student enrollment status codes and definitions, see Student Enrollment Statuses. Advanced Registration Files Advanced Registration files are optional files that supply pre-enrollment data for students…

Note: For information about enrollment reporting file types and when to transmit them, see Types of Enrollment Reporting Files. Status Definitions Never Attended (X) Program Enrollment Status A Program Enrollment…

How to Transmit Files Transmit your enrollment reporting files through the Clearinghouse Secure FTP site. Note: See our Secure FTP Knowledge Base for information on how to use the Secure…

Most of the largest student loan servicers offer paperless deferments, where students from Clearinghouse participating schools can request a deferment over the phone. These servicers use electronic enrollment statuses instead…

Review the file formats, field descriptions, and accepted values for Excel/text files and electronic data interchange (EDI) files. Excel/Text Files EDI Files Resources

What Your School Does What the Clearinghouse Does Scheduling Transmissions Schedule extracts to occur every 30-45 days, and update the schedule as needed. Go to Clearinghouse secure site and select…

Defining Student Campus & Program Data Fields Campus-level data includes the student’s overall enrollment status at the school and current postal address. Program-level data includes the student’s program identifiers and…