Enrollment Reporting Knowledge Base

EDI File Detail Segments

Contents

    Return to File Formats & Field Values

    Beginning Segment (BGN)

    This segment indicates the purpose, date, and time of the transaction and the beginning of a transaction set. The identification and verification routine includes a reference number assigned by the sending institution or agency and the date and time of transmission. When this information is returned by the receiving institution or agency to the sender, machine processing can establish that a valid transaction was received as intended.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    BGN01353Transaction Set Purpose CodeIdentifies the purpose of the transaction (The school is responding to the Clearinghouse’s implied request for a 190 transaction). Value = 11MandatoryCode2/2
    BGN02127Transaction Set Reference NumberIdentifies the transaction in an EDI environment (typically assigned by the sending institution’s translator). Should match the values in ST02 and SE02 and be returned to the sending institution as part of the Acknowledgement Transaction Set and confirmation routine.MandatoryAlphanumeric1/80
    BGN03373DateDate on which the transaction was originated by the sending institution.MandatoryDate (YYYYMMDD)8/8
    BGN04337TimeTime when the transaction was originated by the sending institution. Time range is 000000 to 235959. Required if BGN05 is populated.ConditionalTime (HHMM)4/8
    BGN05623Time CodeTime zone for the time referenced in BGN04.

    • ES = Eastern Standard Time
    • ED = Eastern Daylight Time
    • MS = Mountain Standard Time
    • MD = Mountain Daylight Time
    • CS = Central Standard Time
    • CD = Central Daylight Time
    • PS = Pacific Standard Time
    • PD = Pacific Daylight Time
    • GM = Greenwich Mean Time
    • LT = Local Time
    		OptionalCode2/2

    School Enrollment Information (ENR)

    This segment provides school data relative to the student.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    ENR01641Status Reason Code (Enrollment Status)Student’s enrollment status. See Reporting Enrollment Statuses for definitions.

    • EB1 = Deceased
    • EB3 = Withdrawn
    • EB4 = Graduated
    • EB6 = Full Time
    • EB7 = Half Time
    • EB8 = Less than Half Time
    • EB9 = Approved Leave of Absence
    • EBO = Three-Quarter Time
    		MandatoryCode3/3
    ENR021131Level of Student (Grade Level)Grade level of the student. Not used by the Clearinghouse. SES10 indicates grade level.OptionalCode2/2
    ENR031250Date Time Period Format QualifierFormat of the anticipated graduation date in ENR04. Required if ENR01 is EB6, EB7, EB8, EB9, or EBO and ENR04 is populated. Value = D8ConditionalCode2/3
    ENR041251Date Time Period (Anticipated Graduation Date)Student’s anticipated graduation date according to the format defined in ENR03. Required if ENR01 is EB6, EB7, EB8, EB9, or EBO and ENR03 is populated.ConditionalDate (YYYYMMDD)1/35
    ENR051266Major Course of Study CodeNot used by the Clearinghouse.OptionalCode1/2
    ENR06740Range MinimumNot used by the Clearinghouse.ConditionalRange1/20
    ENR07741Range MaximumNot used by the Clearinghouse.ConditionalRange1/20
    ENR081144Academic Grade Point AverageNot used by the Clearinghouse.OptionalRange1/6
    ENR091073Yes or No Code (Degree Intent)Whether the student is pursuing a degree related to their studies.

    • Y = Yes
    • N = No
    • U = Unknown
    		OptionalCode1/1
    ENR101073Yes or No Code (Data Block Indicator)Whether the student has requested to block release of their directory information.

    • Y = Student has requested a block.
    • N = There is no block.
    		MandatoryY/N1/1
    ENR111073Yes or No Code (Compulsory Term Flag)Whether the current term is compulsory.

    • Y = Term is compulsory (e.g. First-of-Term or Subsequent-of-Term)
    • N = Term is not compulsory (e.g. Early Registration, Summer, Graduates Only, Non-Summer Non-Standard, Advanced Registration)
    		OptionalY/N1/1
    ENR121250Date Time Period Format QualifierFormat of the certification date in ENR13. Value = D8ConditionalCode2/3
    ENR131251Date Time Period (Clearinghouse Certification Date)Date the institution is certifying the student enrollment information. Must not be earlier than the program begin date. Required if ENR12 is populated.ConditionalDate (YYYYMMDD)1/35
    ENR141073Yes or No Code (Foreign School Attended)Not used by the Clearinghouse.OptionalCode1/1
    ENR151250Date Time Period Format QualifierNot used by the Clearinghouse.ConditionalCode2/3
    ENR161251Date Time Period (Last Foreign School Attended Date Range)Not used by the Clearinghouse.ConditionalAlphanumeric1/35
    ENR171250Date Time Period Format QualifierNot used by the Clearinghouse.ConditionalCode2/3
    ENR181251Date Time PeriodNot used by the Clearinghouse.ConditionalAlphanumeric1/35
    ENR191073Yes or No Code (First-Time Full-Time)Your institution is required to report a “First-Time, Full-Time” cohort to the Department of Education via IPEDS. This field uses the same methodology used to create this cohort. Filler if not applicable.

    • Y = First-time undergraduate student enrolled full-time and seeking a degree/certificate.
    • N = Student attended full-time before, is enrolled only part-time, or is not seeking a degree/certificate.
    • U = Unknown
    		OptionalCode1/1
    ENR201073Yes or No Code (Good Student Eligibility Flag)Whether the student is eligible for a Good Student Discount. A student is eligible if their most recent term or cumulative grade point average (GPA) is a B or higher, they are on the Dean’s List, or they are in the top 20% of the class.

    • Y = Yes
    • N = No
    • U = Unknown
    		OptionalCode1/1

    Date or Time or Period (DTP)

    This segment specifies the student’s enrollment period and status start dates. Up to two DTP segments are allowed: one for the enrollment period (required) and one for the status start date (optional). The enrollment period should be reported first and the status start date second. See Reporting Enrollment Statuses for information about status start dates.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    DTP01374Date/Time QualifierType of date/time/period.

    • 382 = Enrollment Period
    • 007 = Status Start Date
    		MandatoryCode3/3
    DTP021250Date Time Period Format QualifierFormat of the enrollment period or status start date in DTP03.

    • RD8 = Enrollment Period (YYYYMMDD-YYYYMMDD)
    • D8 = Status Start Date (YYYYMMDD)
    		MandatoryCode2/3
    DTP031251Date Time Period (Enrollment Period or Status Start Date)Enrollment period or status start date in the format specified in DTP02.MandatoryDate or Range1/35

    Academic Summary (SUM)

    This segment provides summary information of an academic session, a postsecondary degree, or for the entire student academic record.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    SUM011141Academic Credit Type CodeNot used by the ClearinghouseMandatoryCode1/1
    SUM021142Academic Grade or Course Level CodeWhether student is enrolled in a remedial program.

    • R = Remedial (postsecondary)
    		OptionalCode1/2
    SUM031073Yes/No Condition or Response Code (Program Enrollment)Whether student is enrolled in at least one program.

    • Y = Yes
    • N = No
    		MandatoryY/N1/1
    SUM04380QuantityNot used by the Clearinghouse.OptionalRange1/15
    SUM05380QuantityNot used by the Clearinghouse.OptionalRange1/15
    SUM06380QuantityNot used by the Clearinghouse.OptionalRange1/15
    SUM07740Range MinimumNot used by the Clearinghouse.ConditionalRange1/20
    SUM08741Range MaximumNot used by the Clearinghouse.ConditionalRange1/20
    SUM091144Academic Grade Point AverageNot used by the Clearinghouse.OptionalRange1/6
    SUM101073Yes/No Condition or Response Code (Pell Grant)Whether student is a Pell Grant recipient.

    • Y = Yes
    • N = No
    		OptionalY/N1/1
    SUM111144Class RankNot used by the Clearinghouse.OptionalNumber1/4
    SUM12380QuantityNot used by the Clearinghouse.OptionalRange1/15
    SUM131250Date Time Period Format QualifierNot used by the Clearinghouse.ConditionalCode2/3
    SUM141251Date Time PeriodNot used by the Clearinghouse.ConditionalAlphanumeric1/35
    SUM15607Number of DaysNot used by the Clearinghouse.OptionalNumber1/3
    SUM16380QuantityNot used by the Clearinghouse.OptionalRange1/15
    SUM17380QuantityNot used by the Clearinghouse.OptionalRange1/15
    SUM181558Academic Summary SourceNot used by the Clearinghouse.OptionalCode1/1

    Note/Special Instruction (NTE)

    This segment specifies the Veteran’s Status and CommIT ID.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    NTE01363Note Reference CodeFunctional area or purpose for the note.

    • ZZZ = Veteran’s Status (mutually defined)
    • SSG = CommIT ID (school graduated details)
    		OptionalCode3/3
    NTE02352Loop 1: Veteran’s Status Indicator

    Loop 2: CommIT ID

    		Loop 1:

    • V = Veteran receiving benefits
    • N = Veteran not receiving benefits
    • D = Dependent receiving benefits

    Loop 2: Reserved for PESC Common Identity and Trust Collaborative ID

    		MandatoryAlphanumeric1/80

    Party Identification (N1)

    This segment identifies the relevant party.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    N10198Entity Identifier CodeOrganizational entity, physical location, property, or individual. Required to collect PER segment data. Value = ZZ (mutually defined)MandatoryCode2/3
    N10293NameFree-form name. Value = SB (student)MandatoryAlphanumeric1/60

    Administrative Communications Contact (PER)

    This segment specifies the student’s phone number and email address.

    Reference DesignatorData ElementNameDescription RequiredFormatCharacters
    PER01366Contact Function CodeMajor duty or responsibility of the person or group named. Value = SB (student)MandatoryCode2/2
    PER0293NameNot used by the Clearinghouse.OptionalAlphanumeric1/60
    PER03365Communication Number Qualifier (Email Address)Type of communication number. Value = EM (email address)ConditionalCode2/2
    PER04364Communication Number (Email Address)Student’s email address.ConditionalAlphanumeric1/80
    PER05365Communication Number Qualifier (Phone Type)Type of communication number.

    • CP = Cell Phone
    • HP = Home Phone
    • OT = Other Phone
    • WP = Work Phone
    		OptionalCode2/2
    PER06364Communication Number (Country Code)Student’s phone country code.OptionalNumber1/80
    PER07365Communication Number Qualifier (Phone Number)Type of communication number. Value = TE (telephone number)OptionalCode2/2
    PER08364Communication Number (Phone Number)Student’s phone number.OptionalNumber11/80
    PER09443Contact Inquiry Reference (Preferred Phone Flag)Whether the phone number specified is the student’s preferred phone number.

    • Y = Yes
    • N = No
    		OptionalY/N1/20

    Entity (ENT)

    This segment identifies the student and institution entities. Multiple entities are included through looping.

    • Loop 1: Student SSN, previous SSN, and address information
    • Loop 2: School information
    • Loop 3: Student’s institution-assigned identifier and state student ID
    • Loop 4: Student’s high school code
    • Loop 5: Move to OPEID
    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    ENT01554Assigned NumberAs the ENT segment is the first segment in ENT Loop, it is used to keep track of which entity the current loop concerns. ENT01 reflects the position in the loop. For example, the first time through the loop, ENT01 = 1; the second time, ENT01 = 2; etc.

    • 1 = Student Entity
    • 2 = School Entity
    • 3 = Student Entity (additional info)
    • 4 = Student Entity
    • 5 = School Entity
    		OptionalNumber1/6
    ENT0298Entity ID CodeEntity type. Required if ENT03 or ENT04 is populated.

    • S2 = Student
    • M8 = Educational Institution
    		ConditionalCode2/3
    ENT0366ID Code QualifierType of code in ENT04. Required if ENT02 or ENT04 is populated.

    • Loop 1 (Student): 34 (Social Security number)
    • Loop 2 (School): DS (US Department of Education school identification code)
    • Loop 3 (Student): 93 (sending organization’s assigned code/school student ID)
    • Loop 4 (Student): 78 (College Board and ACT 6-digit secondary educational institution code)
    • Loop 5 (School): DS (US Department of Education school identification code)
    		ConditionalCode1/2
    ENT0467ID CodeIdentifies the entity according to the type code specified in ENT03. Required if ENT02 or ENT03 is populated.

    • If ENT03 is 34: Student’s Social Security number (nine digits, no dashes)
    • If ENT03 is DS: Institution’s 8-digit ED school code (including 2-character branch code)
    • If ENT03 is 93: Student’s institutionally assigned ID.
    • If ENT03 is 78: Student’s 6-digit high school code.
    • If ENT03 is DS in Loop 5: If the student’s enrollment needs to be moved to a different branch than the one under which the student is being reported, the value is the OPEID of the new branch. This also moves the student to to the SSCR/roster for the branch indicated.
    		ConditionalAlphanumeric2/17
    ENT0598Entity ID Code (State Student ID)Entity type for Loop 3 only. Required if ENT06 or ENT07 is populated.

    • Loop 3: S2 (student entity).
    		ConditionalCode2/3
    ENT0666ID Code Qualifier (State Student ID)Type of code in ENT07 for Loop 3 only. Required if ENT05 or ENT07 is populated.

    • Loop 3: 75 (State Assigned Number)
    		ConditionalCode1/2
    ENT0767ID Code (State Student ID)Identifies the entity according to the type code specified in ENT06 in Loop 3 only. Required if ENT05 or ENT06 is populated.

    • If ENT06 is 75 in Loop 3: State student ID
    		ConditionalAlphanumeric2/17
    ENT08128Reference Number QualifierQualifies the reference number. Required if ENT09 is populated.

    • Loop 1: 57 = Previous student SSN
    • Loop 2: U2 Term = Institution’s academic term name
    		ConditionalCode2/3
    ENT09127Reference NumberReference information as specified in ENT08. Required if ENT08 is populated.

    • Loop 1: Student’s previous SSN
    • Loop 2: Institution’s academic term name (for Advanced Registration, value = FP3 + term name)
    		ConditionalAlphanumeric1/30

    Individual Name Structure Components (IN2)

    This segment reports the student’s first name, middle name, suffix, and/or former or maiden name. This segment can be repeated up to five times to accommodate up to five components of a student’s name (e.g. Leroy Reginald Smith III). If the student’s full middle name is not available, the middle initial can be used.

    This segment should only be populated if ENT01 is 1.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    IN2011104Name Part CodePart of an individual’s name in IN202.

    • 02 = First name
    • 03 = First middle name
    • 05 = Last name
    • 06 = First initial
    • 09 = Suffix
    • 15 = Maiden or former name
    		MandatoryCode2/2
    IN20293NameFree-form name.MandatoryAlphanumeric1/35

    Demographic Information (DMG)

    This segment provides demographic information about the student, including birth date. Only use this segment when ENT01 is 1.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    DMG011250Date Time Period Format QualifierFormat of the student’s date of birth in DMG02. Required if DMG02 is populated. Value = D8 (YYYYMMDD)ConditionalCode2/3
    DMG021251Date Time Period (Date of Birth)Student’s date of birth in the format specified in DMG01. Required if DMG01 is populated.ConditionalDate (YYYYMMDD)1/35
    DMG031068Gender CodeStudent’s gender.

    • F = Female
    • M = Male
    • U = Unknown or not available
    		OptionalCode1/1
    DMG041067Marital Status CodeNot used by the Clearinghouse.OptionalCode1/1
    DMG051109Race or Ethnicity CodeStudent’s race or ethnicity (usually self-reported).

    • 8 = Nonresident Alien
    • U = Asian
    • Q = Black, Non-Hispanic
    • T = American Indian/Alaskan Native
    • A = Native Asian/Pacific Islander
    • R = Hispanic
    • V = Native Hawaiian or other Pacific Islander
    • S = White, Non-Hispanic
    • Z = Two or more race/ethnicity categories
    • 7 = Race/ethnicity unknown
    		OptionalCode1/1
    DMG061066Citizenship Status CodeStudent’s citizenship status.

    • 1 = U.S. Citizen
    • 2 = Non-Resident Alien
    • 3 = Resident Alien
    • 4 = Illegal Alien
    • 5 = Alien
    • 6 = U.S. Citizen – Non-Resident
    • 7 = U.S. Citizen – Resident
    		OptionalCode1/2
    DMG0726Country Code (Country of Birth)Not used by the Clearinghouse.OptionalCode2/3

    Address Information (N3)

    This segment provides the student’s street address.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    N301166Address InformationStudent’s permanent street address – line 1 (e.g. 100 Ivy Road, 10th Street NE, PO Box 1234) with normal punctuation to facilitate machine processing. UK if unknown.MandatoryAlphanumeric1/35
    N302166Address Information (Continuation)Student’s permanent street address – line 2 (e.g. Apartment 3G, Suite 102).OptionalAlphanumeric1/35

    Geographic Information (N4)

    This segment provides the student’s city, state, and zip (postal) code.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    N40119City NameStudent’s permanent address – city name (e.g. Annandale, Los Angeles, Yorktown). Required if N402 is populated. UK if unknown.ConditionalAlphanumeric2/30
    N402156State or Province CodeStudent’s permanent address – state code (e.g. CA, TX, VA). See Valid State/Province Codes.

    • FO = Foreign address
    • UK = Unknown
    		OptionalCode2/2
    N403116Postal CodeStudent’s permanent address – zip/postal code. In the United States, zip code should be formatted as reflected in the US Postal Service Publication 65, Code Set A-5 (e.g. 303024017, 92717, 02717, 47907). Not required if N402 is FO or UK.OptionalCode3/15
    N40426Country CodeStudent’s permanent address – country code. See Valid Country Codes. Not required if N402 is UK.ConditionalCode2/3
    N405309Location QualifierNot used by the Clearinghouse.OptionalCode1/2
    N406310Location IdentifierNot used by the Clearinghouse.ConditionalAlphanumeric1/30

    Academic Session Header (SES)

    This segment identifies the particular academic session in which the activity which follows took place. Use one loop and segment to specify the class Level. If SUM03 is Y, at least one SES loop with program information is required. Use up to six additional loops for program enrollment information.

    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    SES011251Date Time PeriodSession date. Not used by the Clearinghouse, but mandatory. Must be a valid date.MandatoryAlphanumeric1/35
    SES02609CountNot used by the Clearinghouse.OptionalNumber1/9
    SES031251Date Time PeriodNot used by the Clearinghouse.OptionalAlphanumeric1/35
    SES041139Session CodeNot used by the Clearinghouse.OptionalCode1/1
    SES0593NameNot used by the Clearinghouse.OptionalAlphanumeric1/35
    SES061250Date Time Period Format QualifierNot used by the Clearinghouse.ConditionalCode2/3
    SES071251Date Time PeriodNot used by the Clearinghouse.OptionalAlphanumeric1/35
    SES081250Date Time Period Format QualifierNot used by the Clearinghouse.ConditionalCode2/3
    SES091251Date Time PeriodNot used by the Clearinghouse.OptionalAlphanumeric1/35
    SES101131Loop 1: Class Level

    Loop 2: Program 1 Credential Level

    Loop 3: Program 2 Credential Level

    Loop 4: Program 3 Credential Level

    Loop 5: Program 4 Credential Level

    Loop 6: Program 5 Credential Level

    Loop 7: Program 6 Credential Level

    		Loop 1: Class Level (Grade Level)

    • 20 = Non-Degree or Temporary Undergraduate in Post-Secondary School
    • 21 = Post-Secondary First Year Student
    • 22 = Post-Secondary Sophomore
    • 23 = Post-Secondary Junior
    • 24 = Post-Secondary Senior
    • 25 = Post-Secondary Post-Baccalaureate Student
    • 26 = Post-Secondary Non-Degree Graduate Student
    • 27 = Post-Secondary Professional Student
    • 28 = Post-Secondary Master’s Degree Student
    • 29 = Post-Secondary Doctoral Student
    • 30 = Post-Doctorate Student
    • UN = Ungraded
    • AS = Associate Degree
    • BD = Baccalaureate (Bachelor’s) Degree

    Loops 2-7: Program Credential Level (Student Level)

    • UG = Undergraduate
    • AS = Associate Degree
    • BD = Baccalaureate (Bachelor’s) Degree
    • 25 = Postsecondary Post-Baccalaureate Student
    • MD = Master’s Degree
    • DD = Doctoral Degree
    • FP = First Professional
    • GR = Graduate
    • PC = Postsecondary Certificate or Diploma
    		OptionalCode2/2

    School Enrollment Information (ENR)

    This segment povides program data relative to the student. If SUM03 is Y, at least one SES Loop with program information is required.

    • Loop 1: Not used
    • Loop 2: Program 1
    • Loop 3: Program 2
    • Loop 4: Program 3
    • Loop 5: Program 4
    • Loop 6: Program 5
    • Loop 7: Program 6
    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    ENR01641Status Reason Code (Program Enrollment Status)Student’s program enrollment status. See Reporting Enrollment Statuses for definitions.

    • EB1 = Deceased
    • EB3 = Withdrawn
    • EB4 = Graduated
    • EB6 = Full Time
    • EB7 = Half Time
    • EB8 = Less than Half Time
    • EB9 = Approved Leave of Absence
    • EBO = Three-Quarter Time
    • EB5 = Never attended (program-level only)
    		MandatoryCode3/3
    ENR021131Level of Student (Grade Level)Not used by the Clearinghouse.OptionalCode2/2
    ENR031250Date Time Period Format QualifierFormat of the Program Begin Date in ENR04. Required if ENR04 is populated. Value = D8ConditionalCode2/3
    ENR041251Date Time Period (Program Begin Date)Date on which the student began attending the program according to the format defined in ENR03. Required if ENR03 is populated.ConditionalDate (YYYYMMDD)1/35
    ENR051266Major Course of Study CodeNot used by the Clearinghouse.OptionalCode1/2
    ENR06740Range MinimumNot used by the Clearinghouse.ConditionalRange1/20
    ENR07741Range MaximumNot used by the Clearinghouse.ConditionalRange1/20
    ENR081144Academic Grade Point AverageNot used by the Clearinghouse.OptionalRange1/6
    ENR091073Yes or No CodeNot used by the Clearinghouse for program-level data.OptionalCode1/1
    ENR101073Yes or No Code (Data Block Indicator)Whether the student has requested to block release of their directory information. Not used by the Clearinghouse for program-level data, but mandatory. Must be a valid code.

    • Y = Student has requested a block
    • N = There is no block
    		MandatoryY/N1/1
    ENR111073Yes or No Code (Compulsory Term Flag)Not used by the Clearinghouse for program-level data.OptionalCode1/1
    ENR121250Date Time Period Format QualifierFormat of the status effective date in ENR13. Value = D8ConditionalCode2/3
    ENR131251Date Time Period (Program Enrollment Status Effective Date)Date the status in ENR01 for this program began. Must not be earlier than the date in ENR04. If ENR01 is EB5, this value must match ENR04. Required if ENR12 is populated.ConditionalDate (YYYYMMDD)1/35
    ENR141073Yes or No Code (Foreign School Attended)Not used by the Clearinghouse.OptionalCode1/1
    ENR151250Date Time Period Format QualifierNot used by the Clearinghouse.ConditionalCode2/3
    ENR161251Date Time Period (Last Foreign School Attended Date Range)Not used by the Clearinghouse.ConditionalAlphanumeric1/35
    ENR171250Date Time Period Format QualifierNot used by the Clearinghouse.ConditionalCode2/3
    ENR181251Date Time PeriodNot used by the Clearinghouse.ConditionalAlphanumeric1/35
    ENR191073Yes or No Code (First-Time Full-Time)Not used by the Clearinghouse for program-level data.OptionalCode1/1
    ENR201073Yes or No Code (Good Student Eligibility Flag)Not used by the Clearinghouse for program-level data.OptionalCode1/1

    Field of Study (FOS)

    This segment provides the receiving institution or agency information about the field of study associated with the academic awards made to the student whose record is being transmitted. Two FOS segments can be used to specify two sets of CIP codes and majors.

    • Loop 1: Enrollment level CIP and Major
    • Loop 2: Program 1
    • Loop 3: Program 2
    • Loop 4: Program 3
    • Loop 5: Program 4
    • Loop 6: Program 5
    • Loop 7: Program 6
    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    FOS011135Academic Field of Study Level or Type CodeHow the field of study was used in the academic program. Required if SUM03 is Y.

    • Loop 1: M (Major)
    • Loop 2-7: P (Program)
    		MandatoryCode1/1
    FOS0266Identifier Code QualifierSystem/method of code structure used for the identification code. Value = 81 (CIP Code)MandatoryCode1/2
    FOS0367Identifier Code (CIP Code)Identifies the CIP Code.

    • Loop 1: Student Level CIP Code
    • Loop 2: Program 1 CIP Code
    • Loop 3: Program 2 CIP Code
    • Loop 4: Program 3 CIP Code
    • Loop 5: Program 4 CIP Code
    • Loop 6: Program 5 CIP Code
    • Loop 7: Program 6 CIP Code
    		MandatoryAlphanumeric2/17
    FOS043Free Form Message (Major)
    • Loop 1: Not used
    • Loops 2-7: Program CIP Year – the CIP year for the current NSLDS codes is 2020. If another year is entered, the value defaults to 2020.
    		ConditionalAlphanumeric1/60
    FOS05352Published Program Length MeasurementMeasurement used to express the program length.

    • Y = Year
    • M = Month
    • W = Week
    • Loop 1: Not used
    • Loop 2: Program 1 Length Measurement
    • Loop 3: Program 2 Length Measurement
    • Loop 4: Program 3 Length Measurement
    • Loop 5: Program 4 Length Measurement
    • Loop 6: Program 5 Length Measurement
    • Loop 7: Program 6 Length Measurement
    		ConditionalCode1/80
    FOS06380Published Program LengthLength of the instructional program in years, months, or weeks as published by the school.

    • 000100 = one tenth (1/10)
    • 001000 = one (1)
    • 010000 = ten (10)
    • 100000 = one hundred (100)
    • Loop 1: Not used
    • Loop 2: Program 1 Length
    • Loop 3: Program 2 Length
    • Loop 4: Program 3 Length
    • Loop 5: Program 4 Length
    • Loop 6: Program 5 Length
    • Loop 7: Program 6 Length
    		ConditionalNumber (nnnnnn)1/15
    FOS07380Weeks Program Title IV Academic YearTotal number of weeks of instruction in the program’s academic year. Required if FOS05 is W or M. Range is 026000 (26) to 05200 (52).

    • 000100 = one tenth (1/10)
    • 001000 = one (1)
    • 010000 = ten (10)
    • 100000 = one hundred (100)
    • Loop 1: Not used
    • Loop 2: Program 1 Title IV Academic Year
    • Loop 3: Program 2 Title IV Academic Year
    • Loop 4: Program 3 Title IV Academic Year
    • Loop 5: Program 4 Title IV Academic Year
    • Loop 6: Program 5 Title IV Academic Year
    • Loop 7: Program 6 Title IV Academic Year
    		ConditionalNumber (nnnnnn)1/15

    Note/Special Instruction (NTE)

    This segment specifies the Special Program Indicator.

    • Loop 1: Not used
    • Loop 2: Program 1 Length
    • Loop 3: Program 2 Length
    • Loop 4: Program 3 Length
    • Loop 5: Program 4 Length
    • Loop 6: Program 5 Length
    • Loop 7: Program 6 Length
    Reference DesignatorData ElementNameDescriptionRequiredFormatCharacters
    NTE01363Note Reference CodeNot used by the Clearinghouse.OptionalCode3/3
    NTE02352Special Program Indicator FlagWhether the program belongs to one of the following groups.

    • A = Special Admission Associate Degree Program
    • B = Bachelor’s Degree Completion Program
    • N = Not applicable
    • P = Preparatory Coursework Graduate/Professional
    • T = Non Credential Teacher Certification
    • U = Preparatory Coursework Undergraduate
    		MandatoryAlphanumeric1/80

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