The control report provides an overview of your batch query search results. At the bottom of the report, it lists postsecondary institutions with over 1,000 students that do not participate in the Clearinghouse’s enrollment reporting service. We cannot return any enrollment data for students attending these institutions.
Example Control Report
Control Report Filename Format
[Sending FTP Account]_[Submission ID]_CNTLRPT_[Search Option]_[Date and Time]_[Batch Query File Name].txt
Example Filename
001234ST_250966_CNTLRPT_SE_06302016120000_SPR2005_COHORT2.txt
Control Report Details
| Row | Description |
| TOTAL STUDENTS IN YOUR STUDENTTRACKER REQUEST FILE | Total number of student records in your batch query file. Each row in the file beginning with D1 is a student record. |
| TOTAL STUDENTS WITH NO RESPONSE DATA AVAILABLE | Total number of students for whom the Clearinghouse cannot return any enrollment or degree information. The Record Found indicator in the detail report will be N for these students.
Information may not be returned for the following reasons:
|
| TOTAL STUDENTS FOUND AND INCLUDED IN THE AGGREGATE REPORT | Total number of student records that matched students in the Clearinghouse database and have records that meet the search date parameters.
TOTAL STUDENTS IN YOUR STUDENTTRACKER REQUEST FILE
|
| TOTAL STUDENTS WITH AT LEAST 1 RECORD FOUND FOR DETAIL REPORT | Total number of students records that matched students in the Clearinghouse database, who have records that meet the search date parameters, and for whom the Clearinghouse can report some or all enrollment or degree information. The Record Found indicator on the detail report will be Y for these students.
TOTAL STUDENTS FOUND AND INCLUDED IN THE AGGREGATE REPORT |
| TOTAL STUDENTS WITH INITIAL ENROLLMENT OR DEGREE RECORDS BLOCKED | Total number of student records that matched students in the Clearinghouse database and met the search date parameters but have blocks on their initial records. When a record is blocked, the student is counted on the aggregate report, but you will not be able to view the records on the detail report. Therefore, you cannot determine how long the student attended the institution or whether the student received a degree from the institution. |
| TOTAL STUDENTS WITH PARTIALLY BLOCKED ENROLLMENT/DEGREE RECORDS | Total number of student records that matched students in the Clearinghouse database and met the search date parameters but have records at more than one institution (possibly with multiple branches), some of which are blocked. The Record Found indicator on the detail report will be Y for these students, but a complete enrollment or degree history will not display. |
| TOTAL STUDENTS WITH COMPLETE ENROLLMENT/DEGREE HISTORY BLOCKED | Total number of student records that matched students in the Clearinghouse database and met the search date parameters but for whom the Clearinghouse cannot report any enrollment or degree information on the detail report because all of the their records (from all institutions attended) are blocked. The Record Found indicator on the detail report will be N for these students. |
