Once your institution uploads the Program Level Report file, the Clearinghouse will process the data and conduct validations against strict field-level definitions and standards. If our Financial Value Transparency and Gainful Employment (FVT/GE) system flags errors on the uploaded Program Level file, you will be presented with a list of errors that must be corrected. Once all the errors are resolved, click “Accept and send” to have your Program Level Report sent from the Clearinghouse to NSLDS.
You can manage the errors listed below via the FVT/GE service on our secure site.
Errors
Errors: 6002 – 6006 | 6110 | 6200 – 6204 | 6207 – 6213
| Code | Description | Type | Solution | Prevention |
|---|---|---|---|---|
| 6002 | Ineligible program Added | CLEARINGHOUSE | Acknowledged program records will be excluded from the Program Level Report. Download the list of programs for your records. | Ensure the student/program-specific information about each GE or eligible non-GE program is reported on an annual basis for the most recently completed award year to be included in the file. |
| 6003 | Original record in the program file is missing | CLEARINGHOUSE | Provide the Accreditation and Licensure Information for the program. You can also indicate if the program did not receive Title IV aid for the program or if the program is not a QGP. | Ensure program records included on the Program Level report are included in the uploaded file. |
| 6004 | Program data does not match the original program file | CLEARINGHOUSE | Revert the values of the generated program data back to the Clearinghouse value | Ensure program fields are populated with valid values generated by Clearinghouse. |
| 6005 | Count of Enrolled Students does not match the original program file | CLEARINGHOUSE | Revert the count back to the Clearinghouse value or Accept the School provided value | Ensure an appropriate count of students is provided. |
| 6006 | More than one record for the same CIP Code-Credential level combination | CLEARINGHOUSE | Select program(s) with the longest length to be reported when there are multiple programs with matching CIP Code/Credential level and varying program lengths.
The count of enrolled students can be updated with an aggregated value for CIP Code/Credential level combinations marked for inclusion (e.g., programs with the longest length). | Ensure that duplicate programs that are not required to be reported to NSLDS are excluded. |
| 6110 | Qualifying Graduate Program indicator is invalid or “Y” but credential level is not equal to 05, 06, 07, 08 | CLEARINGHOUSE | Provide a valid value and report “Yes,” but only for credential level 05, 06, 07, or 08. | Ensure the field is populated with a valid value and if the credential level for the program is equal to 05 (Master’s Degree), 06 (Doctoral Degree), 07 (First Professional Degree), or 08 (Graduate/Professional Certificate), report the value as “Yes.” |
| 6200 | Programmatically Accredited indicator is blank/invalid | SCHOOL | Provide valid value: Yes, No, or N/A. | Ensure field is populated with a valid value. |
| 6201 | Accrediting Agency Name is blank/invalid | SCHOOL | Provide a valid value that doesn’t exceed 35 characters. | Ensure field is populated with a valid value. |
| 6202 | Liberal Arts Bachelor’s Degree Program at Proprietary Institution is blank/invalid or valid, but does not match the program credential level of 03 (bachelor’s degree) | SCHOOL | Provide valid value: Yes, No, or N/A. | Ensure field is populated with a valid value. |
| 6203 | Count of Program Graduates Who Attempted Licensure Exam is invalid | SCHOOL | Provide a valid value that doesn’t exceed 35 characters. | Ensure field is populated with a valid value. |
| 6204 | Count of Program Graduates Who Passed Licensure Exam is invalid | SCHOOL | Provide valid value: Yes, No, or N/A. | Ensure the field is populated with a valid value and, if the credential level for the program is equal to 03 (Bachelor’s Degree), report the field as “Yes.” |
| 6207 | Invalid Flag is invalid | SCHOOL | Provide valid value: No | Ensure field is populated with a valid value. |
| 6208 | Gainful Employment Program Flag is blank/invalid | SCHOOL | Provide valid value: Yes or No | Ensure field is populated with a valid value. |
| 6209 | Program Prepares Students for Licensure in State of Main Campus is blank/invalid | SCHOOL | Provide a numerical value that doesn’t exceed six digits. | Ensure field is populated with numerical values only and does not exceed six digits. If the institution’s accrediting agency does not require the school to provide the count of students who take a licensure exam, report a single space in this field. |
| 6210 | Program Prepares Students for Licensure in MSA State Two is valid/invalid and State Two in MSA of Main Campus is blank | SCHOOL | Provide a numerical value that doesn’t exceed six digits. | Ensure field is populated with numerical values only and does not exceed six digits. If the institution’s accrediting agency does not require the school to provide the count of students who take a licensure exam, report a single space in this field. |
| 6211 | Program Prepares Students for Licensure in MSA State Three is valid/invalid and State Three in MSA of Main Campus is blank | SCHOOL | Provide valid value only if State Three in MSA of Main Campus is not blank. | Ensure field is populated with a valid value (Yes, No, Not Applicable) only when State Three in MSA of Main Campus is not blank. |
| 6212 | Program Prepares Students for Licensure in MSA State Four is valid/invalid and State Four in MSA of Main Campus is blank | SCHOOL | Provide a valid value only if State Four in MSA of Main Campus is not blank. | Ensure field is populated with a valid value (Yes, No, Not Applicable) only when State Four in MSA of Main Campus is not blank. |
| 6213 | Program Prepares Students for Licensure in MSA State Five is valid/invalid and State Five in MSA of Main Campus is blank | SCHOOL | Provide a valid value only if State Five in MSA of Main Campus is not blank. | Ensure field is populated with a valid value (Yes, No, Not Applicable) only when State Five in MSA of Main Campus is not blank. |
Warnings
| Code | Description | Type | Solution | Prevention |
|---|---|---|---|---|
| 6056 | The following program record(s) have been submitted with the Invalid Flag set to “Y,” indicating the intention to invalidate existing FVT/GE record(s). If the program record(s) should not be invalidated, please update value as “No” on the Program Detail page. To resolve the warning, please acknowledge that the program(s) will remain in the Program Level report. | CLEARINGHOUSE | The program record is flagged as “no longer valid.” If the program record should not be invalidated, please update value as “No”. If value is accurate, no further action is needed. | Ensure that Invalid Flag = Yes when invalidating an existing program record. |
| 6057 | The following program record(s) have been submitted with the Invalid Flag set to “Y,” indicating your intention to invalidate existing FVT/GE record(s). However, the submitted program does not match any previously reported in the Program Level report submitted to NSLDS for your institution. This may result in an error, If no corresponding FVT/GE record exists in NSLDS for the reported program. If the Invalid Flag value is correct, no further action is required. To resolve the warning, please acknowledge that the program(s) will remain in the Program Level report. | CLEARINGHOUSE | The program record is flagged as “no longer valid,” however, it does not match any previously reported program in the Program Level report submitted to NSLDS for your institution. Please review the Invalid Flag. | Ensure that Invalid Flag = Yes when invalidating an existing program record. |
Roles
| Role(s) | Program Level Report (SLR) Data Correction Permissions |
|---|---|
| Financial Aid Officer |
|
| Financial Aid Viewer |
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