StudentTracker for High Schools Knowledge Base

Accessing Your Report Packets

The Clearinghouse sends report packets to your secure FTP account. We send aggregate reports as PDF and text (CSV) files contained in a ZIP file and detail reports as text (CSV) files. We will notify the contacts on your FTP account when your report packet is ready.

To access your report packets:

1. Log into your secure FTP account.
2. Click the Home folder.
3. Click the receive folder.

Important: Your StudentTracker 2.0 reports will remain in your FTP account for 45 days. After 45 days they will be archived. If you need reports after they have been archived, send an email to StudentTracker@StudentClearinghouse.org. Please provide your StudentTracker service agreement/account number.

Our standard turnaround time for report packets is three to five business days. Processing can take longer for large files and files submitted during our peak season in early November. If there are errors/issues preventing the file from being processed, we will notify the contacts on your FTP account.

Report File Naming Conventions

Student Detail Level Report

Example: 12345678_12345678-9999-DETAIL-EFFDT-20111208-RUNDT-20120101.csv

12345678	12345678	9999	DETAIL	EFFDT-20111208	RUNDT-20120101	.csv
FTP Mailbox Name	Account Number	Batch Number (aka Reports Number)	Report Type: Detail (aka Student Detail Level Report)	Effective Date of the Postsecondary Report Data	Run Date (date the reports were generated)	File Type: The Detail Report is always in .csv format

Single ZIP Report File

Includes XLSX and PDF files.

Example: 12345678_12345678_EFFDT_20120408_RUNDT_20120425015510310.zip

12345678	12345678	EFFDT_20120408	RUNDT_20120425015510310	.zip
FTP Mailbox Name	Account Number	Effective Date	Run Date/Time Stamp in YYYYMMDD and then HH:MM:SS:MS:MMS	File Type

Reports within a ZIP File

File Name for District/Consortium Level Aggregate Report

Example: 12345678_12345678_9999_BASIC_EFFDT_20120408_RUNDT_20120425015510310.pdf

12345678	12345678	9999	BASIC	EFFDT_20120408	RUNDT_20120425015510314	.pdf
FTP Mailbox Name	Account Number	Batch Number (aka Reports Number)	Report Type	Effective Date	Run Date/Time Stamp	File Type

File Name for Individual Participating High Schools (PDF)

Example: 12345678_HS123456_9999_BASIC_EFFDT_20120408_RUNDT_20120425015511090.pdf

12345678	HS123456	9999	BASIC	EFFDT_20120408	RUNDT_20120425015511090	.pdf
FTP Mailbox Name	HS ACT Code	Batch Number (aka Reports Number)	Report Type	Effective Date	Run Date/Time Stamp	File Type

File Name for Individual Participating High Schools (ZIP)

Example: 12345678_12345678_EFFDT_20120408_RUNDT_20120425015510310.zip

12345678	12345678	EFFDT_20120408	RUNDT_20120425015510310	.zip
FTP Mailbox Name	Account Number	Effective Date	Run Date/Time Stamp in YYYYMMDD and then HH:MM:SS:MS:MMS	File Type