{"id":3357,"date":"2023-02-26T15:02:16","date_gmt":"2023-02-26T15:02:16","guid":{"rendered":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/?post_type=ht_kb&#038;p=3357"},"modified":"2026-10-23T17:01:36","modified_gmt":"2026-10-23T17:01:36","slug":"add-a-new-degree-record","status":"publish","type":"ht_kb","link":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/knowledge-base\/add-a-new-degree-record\/","title":{"rendered":"Add a New Degree Record"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">You can add an individual record at any time, providing you with the flexibility to submit degrees between your scheduled data transmissions (e.g., late conferral of a new degree or an older degree record).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To add a degree record:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">1. After you\u2019ve logged in, select the <strong>Verification Services<\/strong> tab.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">2. Select&nbsp;<strong>New degree record<\/strong>&nbsp;from the right side of the page<strong>.&nbsp;<\/strong>Add the degree information under&nbsp;<strong>Enter Degree Detail<\/strong>. Fields marked with an asterisk (*) are required.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add the first and last name under <strong>Student Information.<\/strong>\u00a0To add an \u201cAKA\u201d name, select\u00a0<strong>Add an alternative name<\/strong>. You can also provide a <strong>lived name<\/strong>.\n<ul class=\"wp-block-list\">\n<li>The student\u2019s lived name is an optional, self-chosen personal and\/or preferred professional name. This name is separate from the legal name and is utilized as part of Verification Services for data matching and verification response purposes.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>While the\u00a0<strong>Social Security number<\/strong>\u00a0and\u00a0<strong>Date of birth<\/strong>\u00a0are not required fields, it is important to provide at least one of these identifiers for our matching logic to work.<\/li>\n\n\n\n<li>Change\u00a0<strong>Financial block<\/strong>\u00a0or\u00a0<strong>FERPA block\u00a0<\/strong>to \u201cOn\u201d if either option applies. The financial block option will block the record from being released until it is removed. The FERPA block option will prevent the release of the record until signed consent is provided to the National Student Clearinghouse.<\/li>\n\n\n\n<li>Enter the\u00a0<strong>degree title<\/strong>,\u00a0<strong>major<\/strong>,\u00a0<strong>award date,<\/strong>\u00a0and select <strong>Institution awarding degree\u00a0<\/strong>from the dropdown menu.<\/li>\n\n\n\n<li>Complete any other optional fields as applicable, such as the\u00a0<strong>Degree level<\/strong>,\u00a0<strong>Minor<\/strong>,\u00a0<strong>Major\/Minor Cip Code<\/strong>,\u00a0<strong>Joint Institution<\/strong>,\u00a0<strong>Division<\/strong>,\u00a0<strong>Concentration<\/strong>, [major]\u00a0<strong>Option,<\/strong>\u00a0and\u00a0<strong>Honors<\/strong>. The\u00a0<strong>dates of attendance<\/strong>, while also optional, should be provided whenever possible. You can type the dates of attendance in a mm\/dd\/yyyy format or select the dates from the calendar view by selecting the calendar (<figure><img loading=\"lazy\" decoding=\"async\" width=\"29\" height=\"22\" class=\"alignnone wp-image-3358\" src=\"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VSIcon-calendar.png\" alt=\"\"><\/figure>) icon.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"625\" src=\"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VS-calendar.png\" alt=\"Calendar graphic.\" class=\"wp-image-3434\" style=\"aspect-ratio:0.9598393574297188;width:478px;height:auto\" srcset=\"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VS-calendar.png 600w, https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VS-calendar-288x300.png 288w, https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VS-calendar-48x50.png 48w, https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VS-calendar-320x333.png 320w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If the student earned more than one major or minor, select\u00a0<strong>Add major<\/strong>\u00a0or\u00a0<strong>Add minor<\/strong>\u00a0for additional fields. The new field will be required unless removed by selecting the <figure><img loading=\"lazy\" decoding=\"async\" width=\"24\" height=\"19\" class=\"alignnone wp-image-3310\" src=\"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VSIcon-RemoveIcon.png\" alt=\"\"><\/figure>icon.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"151\" src=\"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VS-AddMajorMinor.png\" alt=\"Add major and minor selection box.\" class=\"wp-image-3307\" style=\"aspect-ratio:3.9735099337748343;width:600px;height:auto\" srcset=\"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VS-AddMajorMinor.png 600w, https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VS-AddMajorMinor-300x76.png 300w, https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VS-AddMajorMinor-50x13.png 50w, https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VS-AddMajorMinor-320x81.png 320w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If the degree you are adding is a Reverse Transfer degree please check <strong>Reverse Transfer Degree<\/strong>.<\/li>\n\n\n\n<li>The\u00a0<strong>Privacy block setting<\/strong>\u00a0should only be used if your school has entered into a contract addendum with the Clearinghouse governing its use. Select the <figure><img loading=\"lazy\" decoding=\"async\" width=\"23\" height=\"20\" class=\"alignnone wp-image-3311\" src=\"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-content\/uploads\/VSIcon-PrivacyBlock.png\" alt=\"\"><\/figure> icon\u00a0next to the Privacy block setting field for more information.<\/li>\n\n\n\n<li>Once you have completed all applicable fields select\u00a0<strong>Submit\u00a0<\/strong>at the bottom of the page. If you would like to disregard the record, you can select\u00a0<strong>Cancel<\/strong>\u00a0at any time.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"border-radius: 2px; text-indent: 20px; width: auto; padding: 0px 4px 0px 0px; text-align: center; font: bold 11px\/20px 'Helvetica Neue',Helvetica,sans-serif; color: #ffffff; background: #bd081c no-repeat scroll 3px 50% \/ 14px 14px; position: absolute; opacity: 1; z-index: 8675309; display: none; cursor: pointer;\">Save<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>You can add an individual record at any time, providing you with the flexibility to submit degrees between your scheduled data transmissions.<\/p>\n","protected":false},"author":4,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[65],"ht-kb-tag":[],"class_list":["post-3357","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-verificationservicestab"],"_links":{"self":[{"href":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-json\/wp\/v2\/ht-kb\/3357","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-json\/wp\/v2\/comments?post=3357"}],"version-history":[{"count":9,"href":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-json\/wp\/v2\/ht-kb\/3357\/revisions"}],"predecessor-version":[{"id":3988,"href":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-json\/wp\/v2\/ht-kb\/3357\/revisions\/3988"}],"wp:attachment":[{"href":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-json\/wp\/v2\/media?parent=3357"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-json\/wp\/v2\/ht-kb-category?post=3357"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/wp-json\/wp\/v2\/ht-kb-tag?post=3357"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}