{"id":498,"date":"2021-03-04T07:05:51","date_gmt":"2021-03-04T07:05:51","guid":{"rendered":"https:\/\/pubproof.studentclearinghouse.org\/kbsandbox\/?p=498"},"modified":"2025-06-03T11:37:03","modified_gmt":"2025-06-03T15:37:03","slug":"formatting-the-cohort-update-file-detail-records","status":"publish","type":"ht_kb","link":"https:\/\/help.studentclearinghouse.org\/pdp\/knowledge-base\/formatting-the-cohort-update-file-detail-records\/","title":{"rendered":"Formatting the Cohort Update File Detail Records"},"content":{"rendered":"<p>Values are either required, not required, or required based on certain conditions. <strong>For any values that are not required, you may either populate the fields or leave them blank.<\/strong><\/p>\n\t\t\t\t\t\t\t<h3 style=\"margin-bottom:20px;display:block;width:100%;margin-top:10px\">Cohort Update File Variables <\/h3>\r\n\t\t\t\t\t\t<style>\r\n\t\t\t\t<style>\r\n#wpsm_accordion_1069 .wpsm_panel-heading{\r\n\tpadding:0px !important;\r\n}\r\n#wpsm_accordion_1069 .wpsm_panel-title {\r\n\tmargin:0px !important; \r\n\ttext-transform:none !important;\r\n\tline-height: 1 !important;\r\n}\r\n#wpsm_accordion_1069 .wpsm_panel-title a{\r\n\ttext-decoration:none;\r\n\toverflow:hidden;\r\n\tdisplay:block;\r\n\tpadding:0px;\r\n\tfont-size: 21px !important;\r\n\tfont-family: Open Sans !important;\r\n\tcolor:#000000 !important;\r\n\tborder-bottom:0px !important;\r\n}\r\n\r\n#wpsm_accordion_1069 .wpsm_panel-title a:focus {\r\noutline: 0px !important;\r\n}\r\n\r\n#wpsm_accordion_1069 .wpsm_panel-title a:hover, #wpsm_accordion_1069 .wpsm_panel-title a:focus {\r\n\tcolor:#000000 !important;\r\n}\r\n#wpsm_accordion_1069 .acc-a{\r\n\tcolor: #000000 !important;\r\n\tbackground-color:#f2f2f2 !important;\r\n\tborder-color: #ddd;\r\n}\r\n#wpsm_accordion_1069 .wpsm_panel-default > .wpsm_panel-heading{\r\n\tcolor: #000000 !important;\r\n\tbackground-color: #f2f2f2 !important;\r\n\tborder-color: #f2f2f2 !important;\r\n\tborder-top-left-radius: 0px;\r\n\tborder-top-right-radius: 0px;\r\n}\r\n#wpsm_accordion_1069 .wpsm_panel-default {\r\n\t\tborder:1px solid transparent !important;\r\n\t}\r\n#wpsm_accordion_1069 {\r\n\tmargin-bottom: 20px;\r\n\toverflow: hidden;\r\n\tfloat: none;\r\n\twidth: 100%;\r\n\tdisplay: block;\r\n}\r\n#wpsm_accordion_1069 .ac_title_class{\r\n\tdisplay: block;\r\n\tpadding-top: 12px;\r\n\tpadding-bottom: 12px;\r\n\tpadding-left: 15px;\r\n\tpadding-right: 15px;\r\n}\r\n#wpsm_accordion_1069  .wpsm_panel {\r\n\toverflow:hidden;\r\n\t-webkit-box-shadow: 0 0px 0px rgba(0, 0, 0, .05);\r\n\tbox-shadow: 0 0px 0px rgba(0, 0, 0, .05);\r\n\t\tborder-radius: 4px;\r\n\t}\r\n#wpsm_accordion_1069  .wpsm_panel + .wpsm_panel {\r\n\t\tmargin-top: 5px;\r\n\t}\r\n#wpsm_accordion_1069  .wpsm_panel-body{\r\n\tbackground-color:#ffffff !important;\r\n\tcolor:#000000 !important;\r\n\tborder-top-color: #f2f2f2 !important;\r\n\tfont-size:14px !important;\r\n\tfont-family: Open Sans !important;\r\n\toverflow: hidden;\r\n\t\tborder: 2px solid transparent !important;\r\n\t}\r\n\r\n#wpsm_accordion_1069 .ac_open_cl_icon{\r\n\tbackground-color:#f2f2f2 !important;\r\n\tcolor: #000000 !important;\r\n\tfloat:right !important;\r\n\tpadding-top: 12px !important;\r\n\tpadding-bottom: 12px !important;\r\n\tline-height: 1.0 !important;\r\n\tpadding-left: 15px !important;\r\n\tpadding-right: 15px !important;\r\n\tdisplay: inline-block !important;\r\n}\r\n\r\n\t\t\t\r\n\t\t\t#wpsm_accordion_1069 .wpsm_panel-title {\r\n    padding-bottom: 0px;\r\n}<\/style>\t\r\n\t\t\t<\/style>\r\n\t\t\t<div class=\"wpsm_panel-group\" id=\"wpsm_accordion_1069\" >\r\n\t\t\t\t\t\t\t\t\r\n\t\t\t\t\t<!-- Inner panel Start -->\r\n\t\t\t\t\t<div class=\"wpsm_panel wpsm_panel-default\">\r\n\t\t\t\t\t\t<div class=\"wpsm_panel-heading\" role=\"tab\" >\r\n\t\t\t\t\t\t  <h4 class=\"wpsm_panel-title\">\r\n\t\t\t\t\t\t\t<a  class=\"\"  data-toggle=\"collapse\" data-parent=\"\" href=\"javascript:void(0)\" data-target=\"#ac_1069_collapse1\" onclick=\"do_resize()\">\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"ac_open_cl_icon fa fa-plus\"><\/span>\r\n\t\t\t\t\t\t\t\t\t\r\n\t\t\t\t\t\t\t\t \r\n\t\t\t\t\t\t\t\t<span class=\"ac_title_class\">\r\n\t\t\t\t\t\t\t\t\tIdentifying Information\t\t\t\t\t\t\t\t<\/span>\r\n\t\t\t\t\t\t\t<\/a>\r\n\t\t\t\t\t\t  <\/h4>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t<div id=\"ac_1069_collapse1\" class=\"wpsm_panel-collapse collapse \"  >\r\n\t\t\t\t\t\t  <div class=\"wpsm_panel-body\">\r\n\t\t\t\t\t\t\t<table style=\"width: 100%;border-style: solid;border-color: #E3E3E3\" border=\"1\">\r\n\r\n<tr>\r\n<th width=\"24\"><strong>#<\/strong><\/th>\r\n<th width=\"130\"><strong>Variable<\/strong><\/th>\r\n<th width=\"120\"><strong>Variable Type<\/strong>\r\n<th width=\"105\"><strong>Format<\/strong><\/th>\r\n<th width=\"192\"><strong>Description<\/strong><\/th>\r\n<th width=\"115\"><strong>Required for Update<\/strong>\r\n<th width=\"96\"><strong>Can Be Updated<\/strong><\/th>\r\n<\/tr>\r\n\r\n<tr>\r\n<td width=\"24\"><strong>1<\/strong><\/td>\r\n<td width=\"115\">CH1<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Indicates the type of data record. Must be the first field in every detail record. Enter <em>D1<\/em> for detail records.<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>2<\/strong><\/td>\r\n<td width=\"115\">Cohort<\/td>\r\n<td width=\"86\">Date<\/td>\r\n<td width=\"96\">YYYY-YY<\/td>\r\n<td width=\"192\">Academic year in which the student first enrolled in at least one course. Must match the <em>Cohort<\/em> value in the course data file. Must be 2 consecutive years between 2000 and today Example: <em>2019-20<\/em><\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>3<\/strong><\/td>\r\n<td width=\"115\">Cohort Term<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Term in which student first enrolled in at least one course. Must match the <em>Cohort Term<\/em> value in the course data file. Valid codes:\r\n<ul>\r\n \t<li>Fall<\/li>\r\n \t<li>Winter<\/li>\r\n \t<li>Spring<\/li>\r\n \t<li>Summer<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>4<\/strong><\/td>\r\n<td width=\"115\">Cohort Term Begin Date<\/td>\r\n<td width=\"86\">Date<\/td>\r\n<td width=\"96\">YYYYMMDD<\/td>\r\n<td width=\"192\">Date the <em>Cohort Term<\/em> began. Year must be between 1900 and today.<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>5<\/strong><\/td>\r\n<td width=\"115\">Cohort Term End Date<\/td>\r\n<td width=\"86\">Date<\/td>\r\n<td width=\"96\">YYYYMMDD<\/td>\r\n<td width=\"192\">Date the <em>Cohort Term<\/em> ended. Year must be between 1900 and today. Cannot be before or the same as the <em>Cohort Term Begin Date<\/em>.<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>6<\/strong><\/td>\r\n<td width=\"115\">SSN<\/td>\r\n<td width=\"86\">Numeric<\/td>\r\n<td width=\"96\">9 digits<\/td>\r\n<td width=\"192\">Student\u2019s Social Security number. If not available, leave blank and enter the <em>Student ID<\/em> instead. Required if <em>Student ID<\/em> is blank. Cannot be the same as <em>Student ID<\/em>.<\/td>\r\n<td width=\"115\">Conditional<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>7<\/strong><\/td>\r\n<td width=\"115\">ITIN<\/td>\r\n<td width=\"86\">Numeric<\/td>\r\n<td width=\"96\">9 digits<\/td>\r\n<td width=\"192\">Individual Tax Payer Identification Number. Cannot be the same as <em>SSN<\/em>.<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>8<\/strong><\/td>\r\n<td width=\"115\">Student ID<\/td>\r\n<td width=\"86\">Alphanumeric<\/td>\r\n<td width=\"96\">3 \u2013 20 characters<\/td>\r\n<td width=\"192\">Your institution\u2019s ID number for the student. Required if <em>SSN<\/em> is blank. Cannot be the same as <em>SSN<\/em> or <em>ITIN<\/em>. Can include: period, apostrophe, hyphen, underscore<\/td>\r\n<td width=\"115\">Conditional<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>9<\/strong><\/td>\r\n<td width=\"115\">First Name<\/td>\r\n<td width=\"86\">Alphanumeric<\/td>\r\n<td width=\"96\">Up to 60 characters<\/td>\r\n<td width=\"192\">Student\u2019s first name. Can include: space, period, apostrophe, hyphen<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>10<\/strong><\/td>\r\n<td width=\"115\">Middle Name<\/td>\r\n<td width=\"86\">Alphanumeric<\/td>\r\n<td width=\"96\">Up to 60 characters<\/td>\r\n<td width=\"192\">Student\u2019s middle name. Can include: space, period, apostrophe, hyphen<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>11<\/strong><\/td>\r\n<td width=\"115\">Last Name<\/td>\r\n<td width=\"86\">Alphanumeric<\/td>\r\n<td width=\"96\">Up to 60 characters<\/td>\r\n<td width=\"192\">Student\u2019s last name. Can include: space, period, apostrophe, hyphen<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>12<\/strong><\/td>\r\n<td width=\"115\">Street Line 1<\/td>\r\n<td width=\"86\">String<\/td>\r\n<td width=\"96\">2 \u2013 30 characters<\/td>\r\n<td width=\"192\">Student\u2019s permanent street address. If unknown, enter <em>UK<\/em>.<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>13<\/strong><\/td>\r\n<td width=\"115\">Street Line 2<\/td>\r\n<td width=\"86\">String<\/td>\r\n<td width=\"96\">Up to 30 characters<\/td>\r\n<td width=\"192\">Second line of student\u2019s address, if needed.<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>14<\/strong><\/td>\r\n<td width=\"115\">City<\/td>\r\n<td width=\"86\">String<\/td>\r\n<td width=\"96\">2 \u2013 20 characters<\/td>\r\n<td width=\"192\">Student\u2019s city of permanent residence. If unknown, enter <em>UK<\/em>.<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>15<\/strong><\/td>\r\n<td width=\"115\">State<\/td>\r\n<td width=\"86\">Alphabetic<\/td>\r\n<td width=\"96\">2 characters<\/td>\r\n<td width=\"192\">Student\u2019s state of permanent residence. For US students, enter a valid state code (see <a href=\"https:\/\/help.studentclearinghouse.org\/pdp\/knowledge-base\/valid-state-codes\/\" rel=\"noopener\">Valid State Codes<\/a>). For students outside the US, enter any other two characters. If unknown, enter <em>UK<\/em>.<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>16<\/strong><\/td>\r\n<td width=\"115\">Zip\/Postal Code<\/td>\r\n<td width=\"86\">Alphanumeric<\/td>\r\n<td width=\"96\">1 \u2013 10 characters<\/td>\r\n<td width=\"192\">Student\u2019s permanent zip\/postal code. Must include at least one number. Can include a hyphen. Cannot include spaces. For postal codes with spaces, you can remove the spaces or replace them with hyphens.<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>17<\/strong><\/td>\r\n<td width=\"115\">Country<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\">2 characters<\/td>\r\n<td width=\"192\">Student\u2019s country of permanent residence (see <a href=\"https:\/\/help.studentclearinghouse.org\/pdp\/knowledge-base\/valid-country-codes\/\" rel=\"noopener\">Valid Country Codes<\/a>).\u00a0If unknown, enter <em>UK<\/em>.<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>18<\/strong><\/td>\r\n<td width=\"115\">Date of Birth<\/td>\r\n<td width=\"86\">Date<\/td>\r\n<td width=\"96\">YYYYMMDD<\/td>\r\n<td width=\"192\">Student\u2019s date of birth. Year must be between 1900 and 10 years ago. If unknown, omit the student from the data file.<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>19<\/strong><\/td>\r\n<td width=\"115\">Ethnicity<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Student\u2019s ethnicity. Enter <em>H<\/em> for Hispanic, <em>N<\/em> for Non-Hispanic, or <em>UK<\/em> for unknown.<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>20<\/strong><\/td>\r\n<td width=\"115\">Race<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Student\u2019s race. Can include multiple values separated by pipe symbols (|) in any order. For example, a student who is Asian, White, and a non-resident alien could be listed as: <em>AN|W|A<\/em>. Valid codes:\r\n<ul>\r\n \t<li>A = Nonresident Alien<\/li>\r\n \t<li>IA = American Indian or Alaska Native<\/li>\r\n \t<li>AN = Asian<\/li>\r\n \t<li>B = Black<\/li>\r\n \t<li>HP = Native Hawaiian or other Pacific Islander<\/li>\r\n \t<li>W = White<\/li>\r\n \t<li>UK = Unknown<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>21<\/strong><\/td>\r\n<td width=\"115\">Institution ID Type<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Originating system of the institution ID (OPEID, FICE, NCES, ACT, etc.). Currently, you can only enter <em>OPEID<\/em>.<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>22<\/strong><\/td>\r\n<td width=\"115\">Institution ID<\/td>\r\n<td width=\"86\">Alphanumeric<\/td>\r\n<td width=\"96\">8 characters<\/td>\r\n<td width=\"192\">Your institution\u2019s ID. Currently, you can only enter an 8-digit OPEID (6-digit OPEID + 2-digit branch code). If you do not have a branch code, enter your 6-digit OPEID with <em>00<\/em> at the end.<\/td>\r\n<td width=\"115\">Yes<\/td>\r\n<td width=\"96\">No<\/td>\r\n<\/tr>\r\n\r\n<\/table>\t\t\t\t\t\t  <\/div>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<!-- Inner panel End -->\r\n\t\t\t\t\t\r\n\t\t\t\t\t\t\t\t\r\n\t\t\t\t\t<!-- Inner panel Start -->\r\n\t\t\t\t\t<div class=\"wpsm_panel wpsm_panel-default\">\r\n\t\t\t\t\t\t<div class=\"wpsm_panel-heading\" role=\"tab\" >\r\n\t\t\t\t\t\t  <h4 class=\"wpsm_panel-title\">\r\n\t\t\t\t\t\t\t<a  class=\"collapsed\"  data-toggle=\"collapse\" data-parent=\"\" href=\"javascript:void(0)\" data-target=\"#ac_1069_collapse2\" onclick=\"do_resize()\">\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"ac_open_cl_icon fa fa-plus\"><\/span>\r\n\t\t\t\t\t\t\t\t\t\r\n\t\t\t\t\t\t\t\t \r\n\t\t\t\t\t\t\t\t<span class=\"ac_title_class\">\r\n\t\t\t\t\t\t\t\t\tHigh School Information\t\t\t\t\t\t\t\t<\/span>\r\n\t\t\t\t\t\t\t<\/a>\r\n\t\t\t\t\t\t  <\/h4>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t<div id=\"ac_1069_collapse2\" class=\"wpsm_panel-collapse collapse \"  >\r\n\t\t\t\t\t\t  <div class=\"wpsm_panel-body\">\r\n\t\t\t\t\t\t\t<table style=\"width: 100%;border-style: solid;border-color: #E3E3E3\" border=\"1\">\r\n\r\n<tr>\r\n<th width=\"24\"><strong>#<\/strong><\/th>\r\n<th width=\"130\"><strong>Variable<\/strong><\/th>\r\n<th width=\"86\"><strong>Variable Type<\/strong><\/th>\r\n<th width=\"105\"><strong>Format<\/strong><\/th>\r\n<th width=\"192\"><strong>Description<\/strong><\/th>\r\n<th width=\"115\"><strong>Required for Update<\/strong><\/th>\r\n<th width=\"96\"><strong>Can Be Updated<\/strong><\/th>\r\n<\/tr>\r\n\r\n<tr>\r\n<td width=\"24\"><strong>23<\/strong><\/td>\r\n<td width=\"115\">HS Completion Status<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Student\u2019s high school diploma or equivalency status. Valid codes:\r\n<ul>\r\n \t<li>A = Adult High School Diploma<\/li>\r\n \t<li>E = Endorsed\/Advanced Diploma<\/li>\r\n \t<li>G = General Education Development (GED)<\/li>\r\n \t<li>H = Non-GED High School Equivalency<\/li>\r\n \t<li>I = International Baccalaureate<\/li>\r\n \t<li>M = Modified Diploma<\/li>\r\n \t<li>D = Regular Diploma<\/li>\r\n \t<li>V = Vocational Certificate<\/li>\r\n \t<li>O = Other<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>24<\/strong><\/td>\r\n<td width=\"115\">HS Completion Year<\/td>\r\n<td width=\"86\">Date<\/td>\r\n<td width=\"96\">YYYY<\/td>\r\n<td width=\"192\">Date student earned their high school diploma or equivalency. Must be a year between 1900 and today.<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>25<\/strong><\/td>\r\n<td width=\"115\">HS Unweighted GPA<\/td>\r\n<td width=\"86\">Numeric<\/td>\r\n<td width=\"96\">X.XX<\/td>\r\n<td width=\"192\">Student\u2019s unweighted high school GPA on a 4-point scale. Does not include weights for advanced placement, honors, or other types of advanced classes. Must be a number between 0 and 4 with up to two decimal places. If only one GPA is available and you are not sure if it is weighted or unweighted, enter the same value for both <em>HS Unweighted GPA<\/em> and <em>HS Weighted GPA<\/em>.<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>26<\/strong><\/td>\r\n<td width=\"115\">HS Weighted GPA<\/td>\r\n<td width=\"86\">Numeric<\/td>\r\n<td width=\"96\">X.XX<\/td>\r\n<td width=\"192\">Student\u2019s weighted high school GPA on a 6-point scale. Includes weights for advanced placement, honors, and other types of advanced classes. Must be a number between 0 and 6 with up to two decimal places. If only one GPA is available and you are not sure if it is weighted or unweighted, enter the same value for both <em>HS Unweighted GPA<\/em> and <em>HS Weighted GPA<\/em>.<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n\r\n<\/table>\t\t\t\t\t\t  <\/div>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<!-- Inner panel End -->\r\n\t\t\t\t\t\r\n\t\t\t\t\t\t\t\t\r\n\t\t\t\t\t<!-- Inner panel Start -->\r\n\t\t\t\t\t<div class=\"wpsm_panel wpsm_panel-default\">\r\n\t\t\t\t\t\t<div class=\"wpsm_panel-heading\" role=\"tab\" >\r\n\t\t\t\t\t\t  <h4 class=\"wpsm_panel-title\">\r\n\t\t\t\t\t\t\t<a  class=\"collapsed\"  data-toggle=\"collapse\" data-parent=\"\" href=\"javascript:void(0)\" data-target=\"#ac_1069_collapse3\" onclick=\"do_resize()\">\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"ac_open_cl_icon fa fa-plus\"><\/span>\r\n\t\t\t\t\t\t\t\t\t\r\n\t\t\t\t\t\t\t\t \r\n\t\t\t\t\t\t\t\t<span class=\"ac_title_class\">\r\n\t\t\t\t\t\t\t\t\tEnrollment Information\t\t\t\t\t\t\t\t<\/span>\r\n\t\t\t\t\t\t\t<\/a>\r\n\t\t\t\t\t\t  <\/h4>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t<div id=\"ac_1069_collapse3\" class=\"wpsm_panel-collapse collapse \"  >\r\n\t\t\t\t\t\t  <div class=\"wpsm_panel-body\">\r\n\t\t\t\t\t\t\t<table style=\"width: 100%;border-style: solid;border-color: #E3E3E3\" border=\"1\">\r\n\r\n<tr>\r\n<th width=\"24\"><strong>#<\/strong><\/th>\r\n<th width=\"130\"><strong>Variable<\/strong><\/th>\r\n<th width=\"86\"><strong>Variable Type<\/strong><\/th>\r\n<th width=\"105\"><strong>Format<\/strong><\/th>\r\n<th width=\"192\"><strong>Description<\/strong><\/th>\r\n<th width=\"115\"><strong>Required for Update<\/strong><\/th>\r\n<th width=\"96\"><strong>Can Be Updated<\/strong><\/th>\r\n<\/tr>\r\n\r\n<tr>\r\n<td width=\"24\"><strong>27<\/strong><\/td>\r\n<td width=\"115\">First Gen<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Indicates if one or more of the student\u2019s parents attended college. Valid codes:\r\n<ul>\r\n \t<li>N = No parent attended college<\/li>\r\n \t<li>P = At least one parent attended college but earned no credential or degree<\/li>\r\n \t<li>C = At least one parent earned a certificate<\/li>\r\n \t<li>A = At least one parent earned an associate\u2019s degree<\/li>\r\n \t<li>B = At least one parent earned a bachelor\u2019s degree or higher<\/li>\r\n<li>E = At least one parent earned a credential or degree (level unknown)<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>28<\/strong><\/td>\r\n<td width=\"115\">Dual and Summer Enrollment<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Student was a previous dual enrollment student and\/or enrolled in summer work before their first term enrolled with credential-seeking status.\r\n<ul>\r\n \t<li>DE = Past dual enrollment<\/li>\r\n \t<li>SE = Past summer enrollment<\/li>\r\n \t<li>DS = Past dual and summer enrollment<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>29<\/strong><\/td>\r\n<td width=\"115\">Enrollment Type<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Student\u2019s cohort enrollment type. Valid codes:\r\n<ul>\r\n \t<li>F = First time at institution, non-transfer<\/li>\r\n \t<li>C = Continuing*<\/li>\r\n \t<li>R = Re-admit*<\/li>\r\n \t<li>T = Transfer<\/li>\r\n<\/ul>\r\n<span style=\"font-size: 10pt\"><strong>*<\/strong>Although normally Continuing and Re-admit students should not be included in the cohort data file, they are still valid codes because they are part of the Common Education Data Standards (CEDS) for Enrollment Type. We recommend that you only include students enrolling for the first time and transfer students in the cohort data file.<\/span><\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>30<\/strong><\/td>\r\n<td width=\"115\">Number of College Credits Attempted to Transfer<\/td>\r\n<td width=\"86\">Numeric<\/td>\r\n<td width=\"96\">XXXX.XX<\/td>\r\n<td width=\"192\">Number of credits the student attempted to transfer from another institution (whether or not the credits were accepted). If the student is a transfer student but did not attempt to transfer credits, enter <em>0<\/em>.<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>31<\/strong><\/td>\r\n<td width=\"115\">Number of College Transfer Credits Accepted<\/td>\r\n<td width=\"86\">Numeric<\/td>\r\n<td width=\"96\">XXXX.XX<\/td>\r\n<td width=\"192\">Number of transfer credits your institution accepted for the student. If the student is a transfer student but no transfer credits were accepted, enter <em>0<\/em>.<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>32<\/strong><\/td>\r\n<td width=\"115\">Math Placement<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Student was college-ready in math upon enrollment based on your institution's math placement policies. Valid codes:\r\n<ul>\r\n \t<li>C = College ready<\/li>\r\n \t<li>N = Not college ready<\/li>\r\n \t<li>UK = Unknown<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>33<\/strong><\/td>\r\n<td width=\"115\">English Placement<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Student was college-ready in English upon enrollment based on your institution's English placement policies. Valid codes:\r\n<ul>\r\n \t<li>C = College ready<\/li>\r\n \t<li>N = Not college ready<\/li>\r\n \t<li>UK = Unknown<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>34<\/strong><\/td>\r\n<td width=\"115\">Gateway Math Status<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Whether the student is required to complete a gateway math course at enrollment. You may classify more than one course as a math gateway course. Valid codes:\r\n<ul>\r\n \t<li>R = Required<\/li>\r\n \t<li>N = Not required<\/li>\r\n \t<li>UK = Unknown<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"24\"><strong>35<\/strong><\/td>\r\n<td width=\"115\">Gateway English Status<\/td>\r\n<td width=\"86\">Enumerated<\/td>\r\n<td width=\"96\"><\/td>\r\n<td width=\"192\">Whether the student is required to complete a gateway English course at enrollment. You may classify more than one course as an English gateway course. Valid codes:\r\n<ul>\r\n \t<li>R = Required<\/li>\r\n \t<li>N = Not required<\/li>\r\n \t<li>UK = Unknown<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td width=\"115\">No<\/td>\r\n<td width=\"96\">Yes<\/td>\r\n<\/tr>\r\n\r\n<\/table>\t\t\t\t\t\t  <\/div>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<!-- Inner panel End -->\r\n\t\t\t\t\t\r\n\t\t\t\t\t\t\t\t\r\n\t\t\t\t\t<!-- Inner panel Start -->\r\n\t\t\t\t\t<div class=\"wpsm_panel wpsm_panel-default\">\r\n\t\t\t\t\t\t<div class=\"wpsm_panel-heading\" role=\"tab\" >\r\n\t\t\t\t\t\t  <h4 class=\"wpsm_panel-title\">\r\n\t\t\t\t\t\t\t<a  class=\"collapsed\"  data-toggle=\"collapse\" data-parent=\"\" href=\"javascript:void(0)\" data-target=\"#ac_1069_collapse4\" onclick=\"do_resize()\">\r\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"ac_open_cl_icon fa fa-plus\"><\/span>\r\n\t\t\t\t\t\t\t\t\t\r\n\t\t\t\t\t\t\t\t \r\n\t\t\t\t\t\t\t\t<span class=\"ac_title_class\">\r\n\t\t\t\t\t\t\t\t\tOptional Version 2.0 Data Elements\t\t\t\t\t\t\t\t<\/span>\r\n\t\t\t\t\t\t\t<\/a>\r\n\t\t\t\t\t\t  <\/h4>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t\t<div id=\"ac_1069_collapse4\" class=\"wpsm_panel-collapse collapse \"  >\r\n\t\t\t\t\t\t  <div class=\"wpsm_panel-body\">\r\n\t\t\t\t\t\t\t<table style=\"width: 100%;border-style: solid;border-color: #E3E3E3\" border=\"1\">\r\n\r\n<tr>\r\n<th width=\"30\"><strong>#<\/strong><\/th>\r\n<th width=\"85\"><strong>Variable<\/strong><\/th>\r\n<th width=\"95\"><strong>Variable Type<\/strong><\/th>\r\n<th width=\"80\"><strong>Format<\/strong><\/th>\r\n<th width=\"135\"><strong>Description<\/strong><\/th>\r\n<th width=\"70\"><strong>Required for Update<\/strong><\/th>\r\n<th width=\"70\"><strong>Can Be Updated<\/strong><\/th>\r\n<\/tr>\r\n\r\n<tr>\r\n<td><strong>36<\/strong><strong>\u00a0<\/strong><\/td>\r\n<td>Reading Placement<\/td>\r\n<td>Enumerated<\/td>\r\n<td><\/td>\r\n<td>Student was college ready in reading at time of first enrollment based on your institution's reading placement policies. Valid codes:\r\n<ul>\r\n \t<li>C = College ready<\/li>\r\n \t<li>N = Not college ready<\/li>\r\n \t<li>UK = Unknown<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td>No<\/td>\r\n<td>Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td><strong>37<\/strong><strong>\u00a0<\/strong><\/td>\r\n<td>Special Program<\/td>\r\n<td>Alphanumeric<\/td>\r\n<td>Up to 64 characters<\/td>\r\n<td>Whether the student is participating in a special program. For example, Community College Growth Engine Fund (CCGEF) = <em>ccgefcohort. <\/em>Do not include special characters.<\/td>\r\n<td>No<\/td>\r\n<td>Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td><strong>38<\/strong><strong>\u00a0<\/strong><\/td>\r\n<td>NASPA First-Generation<\/td>\r\n<td>Enumerated<\/td>\r\n<td>1 character<\/td>\r\n<td>NASPA\u2019s coding for the first-generation status of the student. Does not impact the first-generation filter. Valid codes:\r\n<ul>\r\n \t<li>0 = Student is not considered first generation<\/li>\r\n \t<li>1 = Neither biological parent earned a four-year college degree<\/li>\r\n \t<li>2 = Neither parent or guardian earned a four-year college degree<\/li>\r\n \t<li>3 = Neither parent or guardian earned a four-year college degree from an institution in the United States<\/li>\r\n \t<li>4 = Neither parent or guardian with primary influence on the student at age 16 earned a four-year college degree<\/li>\r\n \t<li>5 = Neither parent completed education beyond an associate\/two-year degree<\/li>\r\n \t<li>6 = Neither parent entered any form of higher education<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td>No<\/td>\r\n<td>Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td><strong>39<\/strong><strong>\u00a0<\/strong><\/td>\r\n<td>Gender<\/td>\r\n<td>Enumerated<\/td>\r\n<td><\/td>\r\n<td>Gender of the student. If not provided, gender will be determined based on other Clearinghouse data. Valid codes:\r\n<ul>\r\n \t<li>M = Male<\/li>\r\n \t<li>F = Female<\/li>\r\n \t<li>P = Prefer not to specify<\/li>\r\n \t<li>X = Nonbinary, intersex, or gender-nonconforming<\/li>\r\n \t<li>UK = Unknown<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td>No<\/td>\r\n<td>Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td><strong>40<\/strong><strong>\u00a0<\/strong><\/td>\r\n<td>Incarcerated Status<\/td>\r\n<td>Enumerated<\/td>\r\n<td>Up to 2 characters<\/td>\r\n<td>Whether the student is incarcerated or was previously incarcerated. Valid codes:\r\n<ul>\r\n \t<li>Y = Student is currently incarcerated<\/li>\r\n \t<li>P = Student was previously incarcerated (at any point before enrolling at your institution)<\/li>\r\n \t<li>N = Student is\/was not incarcerated<\/li>\r\n \t<li>UK = Unknown<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td>No<\/td>\r\n<td>Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td><strong>41<\/strong><strong>\u00a0<\/strong><\/td>\r\n<td>Military Status<\/td>\r\n<td>Enumerated<\/td>\r\n<td>1 character<\/td>\r\n<td>Whether the student is a veteran or on active duty. Valid codes:\r\n<ul>\r\n \t<li>0 = None\/unknown<\/li>\r\n \t<li>1 = Veteran<\/li>\r\n \t<li>2 = Active Duty\/Reserves\/National Guard<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td>No<\/td>\r\n<td>Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td><strong>42<\/strong><strong>\u00a0<\/strong><\/td>\r\n<td>Employment Status<\/td>\r\n<td>Enumerated<\/td>\r\n<td>1 character<\/td>\r\n<td>Whether the student is employed. Valid codes:\r\n<ul>\r\n \t<li>0 = Unknown<\/li>\r\n \t<li>1 = Student is employed full-time<\/li>\r\n \t<li>2 = Student is employed less than full-time but at least half-time<\/li>\r\n \t<li>3 = Student is employed less than half-time<\/li>\r\n \t<li>4 = Student is not employed<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td>No<\/td>\r\n<td>Yes<\/td>\r\n<\/tr>\r\n<tr>\r\n<td><strong>43<\/strong><strong>\u00a0<\/strong><\/td>\r\n<td>Disability Status<\/td>\r\n<td>Enumerated<\/td>\r\n<td>Up to 2 characters<\/td>\r\n<td>Whether the student identifies as having a disability. Valid codes:\r\n<ul>\r\n \t<li>Y = Student has a documented disability with the disability office or similar office at your institution (including learning, physical, and\/or psychological disabilities)<\/li>\r\n \t<li>N = Student does not identify as having a disability or have a documented\/reported disability with the disability office or similar office at your institution<\/li>\r\n \t<li>UK = Unknown<\/li>\r\n<\/ul>\r\n<\/td>\r\n<td>No<\/td>\r\n<td>Yes<\/td>\r\n<\/tr>\r\n\r\n<\/table>\t\t\t\t\t\t  <\/div>\r\n\t\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t\t<!-- Inner panel End -->\r\n\t\t\t\t\t\r\n\t\t\t\t\t\t\t<\/div>\r\n\t\t\t\r\n<script type=\"text\/javascript\">\r\n\t\r\n\t\tfunction do_resize(){\r\n\r\n\t\t\tvar width=jQuery( '.wpsm_panel .wpsm_panel-body iframe' ).width();\r\n\t\t\tvar height=jQuery( '.wpsm_panel .wpsm_panel-body iframe' ).height();\r\n\r\n\t\t\tvar toggleSize = true;\r\n\t\t\tjQuery('iframe').animate({\r\n\t\t\t    width: toggleSize ? width : 640,\r\n\t\t\t    height: toggleSize ? height : 360\r\n\t\t\t  }, 250);\r\n\r\n\t\t\t  toggleSize = !toggleSize;\r\n\t\t}\r\n\t\t\r\n<\/script>\t\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn what values are either required, not required, or required based on certain conditions when formatting the cohort update file.<\/p>\n","protected":false},"author":6,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":"","_links_to":"","_links_to_target":""},"ht-kb-category":[53,78],"ht-kb-tag":[],"class_list":["post-498","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-data-file-updates","ht_kb_category-institutional-researchers"],"_links":{"self":[{"href":"https:\/\/help.studentclearinghouse.org\/pdp\/wp-json\/wp\/v2\/ht-kb\/498","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.studentclearinghouse.org\/pdp\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.studentclearinghouse.org\/pdp\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/pdp\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/pdp\/wp-json\/wp\/v2\/comments?post=498"}],"version-history":[{"count":5,"href":"https:\/\/help.studentclearinghouse.org\/pdp\/wp-json\/wp\/v2\/ht-kb\/498\/revisions"}],"predecessor-version":[{"id":16290,"href":"https:\/\/help.studentclearinghouse.org\/pdp\/wp-json\/wp\/v2\/ht-kb\/498\/revisions\/16290"}],"wp:attachment":[{"href":"https:\/\/help.studentclearinghouse.org\/pdp\/wp-json\/wp\/v2\/media?parent=498"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/pdp\/wp-json\/wp\/v2\/ht-kb-category?post=498"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/pdp\/wp-json\/wp\/v2\/ht-kb-tag?post=498"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}