{"id":1331,"date":"2026-01-29T10:17:12","date_gmt":"2026-01-29T10:17:12","guid":{"rendered":"https:\/\/help.studentclearinghouse.org\/reversetransfer\/knowledge-base\/dgi-reverse-transfer-response-file-2\/"},"modified":"2026-03-18T18:00:15","modified_gmt":"2026-03-18T18:00:15","slug":"dgi-detail-course-records-layout","status":"publish","type":"ht_kb","link":"https:\/\/help.studentclearinghouse.org\/dataexchange\/knowledge-base\/dgi-detail-course-records-layout\/","title":{"rendered":"DGI Detail Course Records Layout"},"content":{"rendered":"\n
Field<\/strong> Name<\/strong><\/th>Comments<\/strong><\/th>EDI Segment and Field<\/strong><\/th>XML<\/strong><\/th><\/tr><\/thead>
File Name (header)<\/td>RTCoursedata_OrgID_yyyymmdd_hhmmss.txt

  • RT Course Data = Should be the same for all Reverse Transfer response files<\/li>
  • DGI OPEID = OPEID of the DGI Institution<\/li>
  • YYYYMMDD = date<\/li>
  • HHMMSS = time<\/li><\/ul><\/td>
GS, Field 2<\/td>N\/A<\/td><\/tr>
Host Name<\/td>Name of the host institution or System of Institute (SOI) that sent the course details<\/td>N1, Field 2<\/td>OrganizationName<\/td><\/tr>
Certified Date<\/td>The date Host certified the data as of<\/td>Not Included in EDI file<\/td>Not included in XML file<\/td><\/tr>
Last 4 of SSN<\/td>Last four digits of SSN number, if SSN was sent by the Host.

Note: EDI Users XXX XX will be placed in places of the first 5 digits of SSN.<\/em><\/p><\/td>

REF, Field 2<\/td>SSN<\/td><\/tr>
Last 4 of ITIN<\/td>Last four digits of the ITIN number, if ITIN was sent by the Host.

Note: EDI Users XXX XX will be placed in places of the first 5 digits of ITIN.<\/em><\/p><\/td>

REF, Field 2<\/td>SSN (Conditionally)<\/td><\/tr>
Host Student ID<\/td>Student ID at the Host institution<\/td>REF, Field 2<\/td>SchoolAssignedPersonI D<\/td><\/tr>
DGI Student ID<\/td>Student ID at the DGI institution<\/td>REF, Field 2<\/td>SchoolAssignedPersonI D (Conditionally)<\/td><\/tr>
First Name<\/td>Student\u2019s first name<\/td>IN2, Field 2<\/td>FirstName<\/td><\/tr>
Middle Name<\/td>Student\u2019s middle name, if applicable<\/td>IN2, Field 2<\/td>MiddleName<\/td><\/tr>
Last Name<\/td>Student\u2019s last name<\/td>IN2, Field 2<\/td>LastName<\/td><\/tr>
Suffix<\/td>Suffix, if applicable<\/td>IN2, Field 2<\/td>NameSuffix<\/td><\/tr>
DOB<\/td>Student\u2019s birth date formatted as YYYYMMDD<\/td>DMG, Field 2<\/td>BirthDate<\/td><\/tr>
Street Address Line 1<\/td>Street address #1, if applicable<\/td>N3, Field 1, and 2<\/td>AddressLine<\/td><\/tr>
Street Address Line 2<\/td>Street address #2, if applicable<\/td>N3, Field 1, and 2<\/td>AddressLine<\/td><\/tr>
City<\/td>City, if applicable<\/td>N4, Field 1<\/td>City<\/td><\/tr>
State<\/td>Two-digit U.S. or FO for foreign, if applicable<\/td>N4, Field 2<\/td>StateProvinceCode<\/td><\/tr>
Zip<\/td>Zip code, if applicable<\/td>N4, Field 3<\/td>PostalCode<\/td><\/tr>
Country<\/td>Country name or country code. EDI format only allows country codes, in case where no code is found the value will default to “US.”<\/td>N4, Field 4<\/td>CountryCode<\/td><\/tr>
Student Phone Number<\/td>Can be U.S. or international phone number, if applicable<\/td>PER, Field 4<\/td>Phone<\/td><\/tr>
Student email<\/td>Clearinghouse will not check the validity of the email or its format, <\/strong>if applicable<\/td>PER, Field 6<\/td>Email<\/td><\/tr>
Host Core Competency Completed (see Acronyms and Definitions<\/a> for further explanation<\/em>)<\/td>

  • Host Core Competency Completed Flag (which means core\/general education course was completed as per host institutions standards\/requirements)<\/li>
  • ‘Y’ = core requirements evaluated and satisfied<\/li>
  • ‘N’ = core requirements evaluated (at least once) but not (yet) satisfied<\/li>
  • ‘ ‘ = core requirements not (yet) evaluated<\/li><\/ul><\/td>
RAP<\/td>Requirement, ConditionsMetCode<\/td><\/tr>
Course Name\/Subject<\/td>Course name<\/td>CRS, Field 14<\/td>CourseSubjectAbbrevia tion<\/td><\/tr>
Course No<\/td>Course number<\/td>CRS, Field 15<\/td>CourseNumber<\/td><\/tr>
Course description<\/td>Course description (cannot be all spaces)<\/td>CRS, Field 16<\/td>CourseTitle<\/td><\/tr>
Semester-Course Session<\/td>Session during which the student took the course<\/td>SES, Field 1<\/td>SessionName<\/td><\/tr>
Course Begin Date<\/td>Course begin date in YYYYMMDD format<\/td>CSU, Field 4<\/td>CourseBeginDate<\/td><\/tr>
Course End Date<\/td>Course end date in YYYYMMDD format<\/td>CSU, Field 6<\/td>CourseEndDate<\/td><\/tr>
Grade<\/td>Grade the student earned (e.g., A, A+, A-, etc.)<\/td>CRS, Field 6<\/td>CourseAcademicGrade<\/td><\/tr>
Grade Effective Date<\/td>Date the grade was effective, if applicable<\/td>Not used in EDI<\/td>Not used in XML<\/td><\/tr>
Number of Credits<\/td>Number of course credits<\/td>CRS, Field 3\/4<\/td>CourseCreditValue CourseCreditEarned<\/td><\/tr>
Credit Description<\/td>Type of credit earned by the student (e.g., semester credit, training credit, occupational credit), if applicable<\/td>CRS, Field 3\/4<\/td>CourseCreditUnits<\/td><\/tr>
Core Course (see Acronyms and Definitions<\/a> for further explanation<\/em>)<\/td>

  • Core Course Flag, this flag will indicate if course is part of the core competency courses as per the host institution, expected values<\/li>
  • Y = Yes the course is a Core course<\/li>
  • N = No the course is not a Core Course<\/li>
  • Null = core equivalency not evaluated or applicable<\/li><\/ul><\/td>
RAP<\/td>Attribute, ConditionsMetCode<\/td><\/tr>
Core Course Type (see Acronyms and Definitions<\/a> for further explanation<\/em>)<\/td>This field captures the type of core competency the course maps to<\/td>RAP<\/td>Attribute, RAPSubName<\/td><\/tr>
Grade Scale<\/td>CRS, Field 5<\/td>CourseAcademicGrade ScaleCode<\/td><\/tr>
Total Combined Earned and Transferred Credits<\/td>Total number of Credits the student transferred to the Host Institution with and the credits students earned at the Host Institution.<\/td>Sum, Field 4, 5, and 6<\/td>CreditHoursAttempted CreditHoursEarned CreditHoursforGPA<\/td><\/tr>
Host OPEID<\/td>Host OPEID (If sender is a System of Institution a file may contain multiple HOST OPEIDs and this field will identify which Host the data is from)<\/td>GS, Field 2<\/td>Source, OPEID<\/td><\/tr>
Semester\/Session GPA<\/td>Student\u2019s Grade Point Average for the Semester or Session.<\/td>Sum, Field 9<\/td>GradePointAverage<\/td><\/tr>
Overall GPA<\/td>Students overall Grade Point Average<\/td>Sum, Field 9<\/td>GradePointAverage<\/td><\/tr>
DGI OPEID<\/td>DGI OPEID (if receiving as a System of Institution this field will identify which DGI the Data is for)<\/td>N\/A<\/td>Destination, OPEID<\/td><\/tr>
Host SOI OPEID<\/td>

  • In some states the Reverse Transfer data is managed at the state or system level instead of the individual institution, the system collects data from all its institutions and sends it to NSC in one File.<\/li>
  • A file from a SOI may contain courses from more than one Host, therefore a Host OPEID must be provided for each course. This will help the DGI with identify the Institute the student\u2019s data is from.<\/li><\/ul><\/td>
N\/A<\/td>N\/A<\/td><\/tr>
DGI Name<\/td>DGI Name (if receiving as a System of Institution this field will identify which DGI the Data is for)<\/td>N\/A<\/td>N\/A<\/td><\/tr>
Filler Field 2<\/td>Filler field for future expansion<\/td>N\/A<\/td>N\/A<\/td><\/tr>
Filler Field 3<\/td>Filler field for future expansion<\/td>N\/A<\/td>N\/A<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"

Review the DGI detail course records layout for Reverse Transfer data reporting.<\/p>\n","protected":false},"author":3,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"ht-kb-category":[84],"ht-kb-tag":[79,94,23,81],"class_list":["post-1331","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-dgi-reverse-transfer-response-detail-file","ht_kb_tag-data-files","ht_kb_tag-dgi","ht_kb_tag-formatting","ht_kb_tag-transmitting"],"_links":{"self":[{"href":"https:\/\/help.studentclearinghouse.org\/dataexchange\/wp-json\/wp\/v2\/ht-kb\/1331","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.studentclearinghouse.org\/dataexchange\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.studentclearinghouse.org\/dataexchange\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/dataexchange\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/dataexchange\/wp-json\/wp\/v2\/comments?post=1331"}],"version-history":[{"count":2,"href":"https:\/\/help.studentclearinghouse.org\/dataexchange\/wp-json\/wp\/v2\/ht-kb\/1331\/revisions"}],"predecessor-version":[{"id":3038,"href":"https:\/\/help.studentclearinghouse.org\/dataexchange\/wp-json\/wp\/v2\/ht-kb\/1331\/revisions\/3038"}],"wp:attachment":[{"href":"https:\/\/help.studentclearinghouse.org\/dataexchange\/wp-json\/wp\/v2\/media?parent=1331"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/dataexchange\/wp-json\/wp\/v2\/ht-kb-category?post=1331"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/dataexchange\/wp-json\/wp\/v2\/ht-kb-tag?post=1331"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}