{"id":11335,"date":"2025-04-25T09:05:01","date_gmt":"2025-04-25T13:05:01","guid":{"rendered":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/?p=11335"},"modified":"2026-10-22T13:36:23","modified_gmt":"2026-10-22T17:36:23","slug":"new-more-secure-reporting-method-data-upload-coming-soon","status":"publish","type":"post","link":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/new-more-secure-reporting-method-data-upload-coming-soon\/","title":{"rendered":"New &#038; More Secure Reporting Method, \u201cData Upload,\u201d Coming Soon!"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The National Student Clearinghouse is pleased to announce that <strong>we will release a data upload option for reporting enrollment, advanced registration, and DegreeVerify files in early May<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The Benefits of Data Upload<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Data upload is the most state-of-the-art solution for transmitting files, and offers many benefits, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Double encryption providing enhanced security (see \u201cHow the Clearinghouse Protects Your Data\u201d below).<\/li>\n\n\n\n<li>Easy upload using the \u201cDrag &amp; Drop File or Browse\u201d button.<\/li>\n\n\n\n<li>Real-time file upload status displayed in the \u201cIn-Progress File Uploads\u201d section.<\/li>\n\n\n\n<li>An \u201cUpload Activity Log\u201d of all data uploads, including each file\u2019s name, ID number, upload status (successful or failed), the date it was uploaded, and the user ID of the person who uploaded it. The activity log can also be downloaded in .CSV format.<\/li>\n\n\n\n<li>No change to the file formats we accept or the file specifications.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The initial release will only enable you to submit enrollment, advanced registration, and DegreeVerify files using data upload. You should submit all other files to the Clearinghouse via the method you have been using (e.g., secure FTP). You should also continue to use secure FTP to submit documents, such as those regarding Social Security number name conflicts, loan deferments, etc.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Secure FTP will continue to be an option for submitting enrollment, advanced registration, and\/or DegreeVerify files. However, the preferred, most secure, and efficient transmission method is data upload.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">For User Administrators: Assigning the Data Upload Role<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Your Clearinghouse user administrator must assign the <strong>Data Upload <\/strong>role type to one or more users in order for your institution to submit files via data upload. Watch our <a href=\"https:\/\/www.studentclearinghouse.org\/academy\/courses\/getting-started-with-the-school-secure-site\/lessons\/how-to-manage-existing-users\/\">How to Manage Users tutorial<\/a>.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can only assign the Data Upload role to users who have the Web Access role and a user ID.<\/li>\n\n\n\n<li>The Data Upload role enables a user at one school code to use data upload for each of your branches if your institution has more than one Enrollment Reporting branch.<\/li>\n\n\n\n<li>Secure FTP uploads will <strong>not<\/strong> be displayed on the Data Upload page.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How to Access Data Upload<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Log in at <a href=\"https:\/\/www.studentclearinghouse.org\/\">https:\/\/www.studentclearinghouse.org\/<\/a> (click \u201c<strong>User Login<\/strong>\u201d at the top right).<\/li>\n\n\n\n<li>Select \u201c<strong>Student Reporting<\/strong>.&#8221;<\/li>\n\n\n\n<li>Select \u201c<strong>Data Reporting Dashboard<\/strong>\u201d and the correct school code for your institution if it has multiple Enrollment Reporting branches.<\/li>\n\n\n\n<li>In the task bar on the left, select the \u201c<strong>Data Upload<\/strong>\u201d icon OR<\/li>\n\n\n\n<li>In the \u201c<strong>New Data Upload Available<\/strong>\u201d section, select the \u201c<strong>Go To Data Upload<\/strong>\u201d button.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Naming Your Files<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Please use the preferred file naming convention, <strong>EightDigitSchoolCode_TermAcademicYear_n_&lt;twoletterextension&gt;<\/strong>, as shown in the examples below.<\/p>\n\n\n\n<pre class=\"wp-block-preformatted\"><span style=\"font-size: 17px;\"><span style=\"font-family: 'courier new', courier;\">00123400_FALL2025_1_ER<\/span>\n<span style=\"font-family: 'courier new', courier;\">00123400_FALL2025_2_ER<\/span>\n<span style=\"font-family: 'courier new', courier;\">00123400_FALL2025_3_ER<\/span>\n<span style=\"font-family: 'courier new', courier;\">00123400_FALL2025_1_AR<\/span>\n<span style=\"font-family: 'courier new', courier;\">00123400_FALL2025_1_DV<\/span><\/span><\/pre>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use a distinct file name for each upload, especially if you upload multiple files at once, to prevent confusion when you review the uploaded files on the \u201cUpload Activity Log.\u201d<\/li>\n\n\n\n<li>Larger files may take up to an hour to upload.<\/li>\n\n\n\n<li>Refreshing or closing the browser page, logging out, toggling between browser tabs, etc., should not disrupt file uploads that are in progress.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How the Clearinghouse Protects Your Data<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">All data that leaves or enters the Data Upload page is encrypted in transit and at rest. In order to provide an even higher level of security for learner data, the Clearinghouse also uses a second layer of encryption:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All files downloaded from the Clearinghouse require file-level encryption, such as Pretty Good Privacy (PGP).<\/li>\n\n\n\n<li>All files uploaded to the Clearinghouse require <a href=\"https:\/\/docs.aws.amazon.com\/AmazonS3\/latest\/userguide\/UsingDSSEncryption.html\">dual-layer server-side encryption (DSSE)<\/a>, which we have implemented. This ensures a second encryption layer is in place to protect your data while making the process seamless for you.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">For awareness, we will deploy an update to the Student Look-Up tab at the same time that we release the new data upload functionality. We are streamlining the look of the Student Look-Up tab, including grouping federal compliance data points for campus and program-level enrollment together, to help you report data more accurately.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You\u2019ll find additional resources below. If you have any questions, please contact us at <a href=\"mailto:schoolops@studentclearinghouse.org\">schoolops@studentclearinghouse.org<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Resources:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.studentclearinghouse.org\/academy\/courses\/file-submission-for-enrollment-reporting\/lessons\/enrollment-reporting-data-upload\/\">Enrollment Reporting Data Upload tutorial<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/knowledge-base\/user-role-types-3\/#fvtge\">User Role Types<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.studentclearinghouse.org\/academy\/courses\/getting-started-with-the-school-secure-site\/lessons\/how-to-manage-existing-users\/\">How to Manage Users tutorial<\/a> (for user administrators)<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The National Student Clearinghouse will release a data upload option for reporting enrollment, advanced registration, and DegreeVerify files in early May 2025. Data upload is the most state-of-the-art solution for transmitting files, and offers many benefits, including double encryption for enhanced security.<\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[66,43],"tags":[162,47,168],"class_list":["post-11335","post","type-post","status-publish","format-standard","hentry","category-announcements","category-reportingdata","tag-data-upload","tag-enrollment-reporting","tag-evergreen"],"_links":{"self":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/posts\/11335","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/comments?post=11335"}],"version-history":[{"count":10,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/posts\/11335\/revisions"}],"predecessor-version":[{"id":12057,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/posts\/11335\/revisions\/12057"}],"wp:attachment":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/media?parent=11335"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/categories?post=11335"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/tags?post=11335"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}