{"id":9730,"date":"2023-07-13T18:25:29","date_gmt":"2023-07-13T22:25:29","guid":{"rendered":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/?post_type=ht_kb&#038;p=9730"},"modified":"2026-10-22T12:37:26","modified_gmt":"2026-10-22T16:37:26","slug":"g-from-degreeverify","status":"publish","type":"ht_kb","link":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/knowledge-base\/g-from-degreeverify\/","title":{"rendered":"G from DegreeVerify"},"content":{"rendered":"\n<p class=\"wp-block-hb-message is-style-note wp-block-paragraph\"><strong class=\"message-label\">Note:<\/strong> Download the <a href=\"https:\/\/theclearinghouse.download\/dvguide\"><strong>DegreeVerify Programming &amp; Testing Guide<\/strong><\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can use G from DegreeVerify (G from DV) to assist you in reporting your students who have graduated. The Clearinghouse offers this optional, no-cost add-on service to institutions that participate in both Enrollment Reporting and DegreeVerify.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We create your institution&#8217;s G from DV Graduates Only enrollment based on the data included in your DegreeVerify submission. Once we load your DegreeVerify file into our degree verification database and confirm that it has met the G from DV function criteria, the system generates a G from DV enrollment file and applies a Graduated (<em>G<\/em>) enrollment status from the degree record to each student\u2019s enrollment record so that this data can be used to report to the National Student Loan Data System (NSLDS) and participating lenders, servicers, and guarantors for compliance reporting and student loan servicing purposes. For loan servicing and NSLDS compliance reporting purposes, system-generated Graduated (G) enrollment statuses reflect the term end date for the student&#8217;s reported last term of enrollment in the completed program.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">G from DV is best for institutions that meet the following criteria:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The institution awards only one degree per student after each term ends.<\/li>\n\n\n\n<li>Students do not re-enroll after completing a program\/degree.<\/li>\n\n\n\n<li>The institution reports NCES <em>CIP Code<\/em> and <em>Degree Level Indicator<\/em> on DegreeVerify.<\/li>\n\n\n\n<li>The degree award date is not before the enrollment reporting <em>Term End Date<\/em>.<\/li>\n\n\n\n<li>The academic term each student last attended is no more than 120 days from the degree award date.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-hb-message is-style-note wp-block-paragraph\"><strong class=\"message-label\">Note:<\/strong> Visit our <a href=\"https:\/\/studentclearinghouse.org\/solutions\/ed-verifications\/\" target=\"_blank\" rel=\"noopener\"><strong>DegreeVerify information page<\/strong><\/a><strong>\u00a0<\/strong>to learn more about DegreeVerify.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">G from DV vs. Enrollment Reporting Records<\/h2>\n\n\n\n<figure class=\"wp-block-image is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1170\" height=\"636\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser.png\" alt=\"\" class=\"wp-image-10738\" style=\"aspect-ratio:1.837270341207349;width:700px;height:auto\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser.png 1170w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-300x163.png 300w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-1024x557.png 1024w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-768x417.png 768w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-50x27.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-920x500.png 920w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-600x326.png 600w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-320x174.png 320w\" sizes=\"auto, (max-width: 1170px) 100vw, 1170px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<figure class=\"wp-block-image is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"723\" height=\"270\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-key.png\" alt=\"\" class=\"wp-image-10737\" style=\"aspect-ratio:2.684563758389262;width:400px;height:auto\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-key.png 723w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-key-300x112.png 300w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-key-50x19.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-key-600x224.png 600w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/degreeverifyvser-key-320x120.png 320w\" sizes=\"auto, (max-width: 723px) 100vw, 723px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">G from DV Process<\/h2>\n\n\n\n<figure class=\"wp-block-image is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"623\" height=\"452\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/gfromdvprocess-1.png\" alt=\"\" class=\"wp-image-9738\" style=\"aspect-ratio:1.3783185840707965;width:623px;height:auto\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/gfromdvprocess-1.png 623w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/gfromdvprocess-1-300x218.png 300w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/gfromdvprocess-1-50x36.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/gfromdvprocess-1-600x435.png 600w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/gfromdvprocess-1-320x232.png 320w\" sizes=\"auto, (max-width: 623px) 100vw, 623px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">When to Submit a DegreeVerify File<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We recommend that participating DegreeVerify schools send degree files as soon as possible after the term end date. Submit a degree file to the Clearinghouse at least once after each conferral period, as soon as you have officially posted most of your degrees (usually within four to six weeks after the enrollment reporting <em>Term End Date<\/em>).<\/p>\n\n\n\n<p class=\"wp-block-hb-message is-style-info wp-block-paragraph\"><strong class=\"message-label\">Information:<\/strong> There are limitations to the G from DV process. We recommend using our Secure Site to view the <em>G<\/em> status records from your DegreeVerify file that were or were not applied to each student\u2019s enrollment record to determine if you need to report a missing <em>G<\/em> status in the enrollment database. See G Not Applied Records below for details.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><em>G Not Applied<\/em> Records<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can view a list of which student records from your DegreeVerify file did or did not have <i>G <\/i>statuses applied to the student enrollment records on our School Secure Site.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If a student has more than one enrollment status at more than one branch, you can view all branch information for their record and select the correct branch to apply <em>G<\/em> status.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To add a missing program, click <strong>Add Program<\/strong> in the bottom-left of the screen. You can only add a program to records with less than six programs. You cannot remove programs from G from DV.<\/p>\n\n\n\n<p class=\"wp-block-hb-message is-style-note wp-block-paragraph\"><strong class=\"message-label\">Note:<\/strong> Download <a href=\"https:\/\/theclearinghouse.download\/graduatereporting\" target=\"_blank\" rel=\"noopener\"><strong>How to Report a Student as Graduated at the Campus or Program Level<\/strong><\/a> for tips to help you avoid time-consuming manual updates.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The G from DV process matches data points reported on your DegreeVerify (DV) file to programs in your student enrollment reporting records. If there is a mismatch in any record, a <em>G<\/em> status will not be applied to the record. The G from DV process can generate <em>G<\/em> statuses from a DegreeVerify record that contains the College Student ID (CSID) only and no Social Security number.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For a <em>G<\/em> status to be applied from the G from DV process:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The NCES <em>CIP Code<\/em> value on the DV record must match the <em>CIP Code<\/em> value on the enrollment record.<\/li>\n\n\n\n<li>The <em>Degree Level Indicator<\/em> value on the DV record must match the <em>Program Credential Level<\/em> value on the enrollment record according to the following table.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th><strong>Program Credential Level (Enrollment Record)<\/strong><\/th><th class=\"has-text-align-center\" data-align=\"center\"><strong>Value<\/strong><\/th><th><strong>Degree Level Indicator (DV Record)<\/strong><\/th><th class=\"has-text-align-center\" data-align=\"center\"><strong>Value<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Undergraduate Certificate or Diploma<\/td><td class=\"has-text-align-center\" data-align=\"center\">01<\/td><td>Certificate<\/td><td class=\"has-text-align-center\" data-align=\"center\">C<\/td><\/tr><tr><td>Associate&#8217;s Degree<\/td><td class=\"has-text-align-center\" data-align=\"center\">02<\/td><td>Associate<\/td><td class=\"has-text-align-center\" data-align=\"center\">A<\/td><\/tr><tr><td>Bachelor&#8217;s Degree<\/td><td class=\"has-text-align-center\" data-align=\"center\">03<\/td><td>Bachelor<\/td><td class=\"has-text-align-center\" data-align=\"center\">B<\/td><\/tr><tr><td>Post Baccalaureate Certificate<\/td><td class=\"has-text-align-center\" data-align=\"center\">04<\/td><td>Post Baccalaureate Certificate<\/td><td class=\"has-text-align-center\" data-align=\"center\">T<\/td><\/tr><tr><td>Master&#8217;s Degree<\/td><td class=\"has-text-align-center\" data-align=\"center\">05<\/td><td>Master<\/td><td class=\"has-text-align-center\" data-align=\"center\">M<\/td><\/tr><tr><td>Doctoral Degree<\/td><td class=\"has-text-align-center\" data-align=\"center\">06<\/td><td>Doctorate<\/td><td class=\"has-text-align-center\" data-align=\"center\">D<\/td><\/tr><tr><td>First Professional Degree<\/td><td class=\"has-text-align-center\" data-align=\"center\">07<\/td><td>Professional<\/td><td class=\"has-text-align-center\" data-align=\"center\">P<\/td><\/tr><tr><td>Graduate\/Professional Certificate<\/td><td class=\"has-text-align-center\" data-align=\"center\">08<\/td><td>Credential<\/td><td class=\"has-text-align-center\" data-align=\"center\">R<\/td><\/tr><tr><td>Non-Credential<\/td><td class=\"has-text-align-center\" data-align=\"center\">99<\/td><td>N\/A<\/td><td class=\"has-text-align-center\" data-align=\"center\">N\/A<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-hb-message is-style-info wp-block-paragraph\"><strong class=\"message-label\">Information:<\/strong> <em>99<\/em> indicates a non-credential program, but if the <em>Degree Level Indicator<\/em> is missing on the DV file, the <em>Graduated<\/em> status will not be applied.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Reviewing G<em> Not Applied<\/em> Records<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">We recommend reviewing the G from DV <em>G Not Applied<\/em> records on our School Secure Site after the Clearinghouse has processed each DegreeVerify file.<\/p>\n\n\n\n<p class=\"wp-block-hb-message is-style-note wp-block-paragraph\"><strong class=\"message-label\">Note:<\/strong> View our <a href=\"http:\/\/www.appdemostore.com\/embed?id=5597223365115904\" target=\"_blank\" rel=\"noopener\"><strong>Enrollment Reporting Dashboard Tour<\/strong><\/a> for a demo of our School Secure Site&#8217;s Data Reporting Dashboard.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to <a href=\"https:\/\/www.studentclearinghouse.org\">www.studentclearinghouse.org<\/a>.<\/li>\n\n\n\n<li>Click <strong>User Login<\/strong> in the top-right corner of the screen.<\/li>\n\n\n\n<li>Log in with your user ID and password.<\/li>\n\n\n\n<li>Select the <strong>Student Reporting<\/strong> tab.<\/li>\n\n\n\n<li>Click <strong>Data Reporting Dashboard<\/strong>.<\/li>\n\n\n\n<li>Select your school and branch codes from the drop-down menu.<\/li>\n\n\n\n<li>Under <em>Needs Immediate Attention<\/em>, click the <strong>DegreeVerify (G Not Generated from DegreeVerify Record)<\/strong> tile. This tile is available for 30 days from the processed date.<\/li>\n\n\n\n<li>Select the <strong>G Not Applied<\/strong> tab.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">The reason a <em>G <\/em>status was not applied to a record from G from DV is&nbsp;listed in the <em>Reasons for Not Applying G<\/em> column. See the table below for more information on the most common reasons.<\/p>\n\n\n\n<p class=\"wp-block-hb-message is-style-info wp-block-paragraph\"><strong class=\"message-label\">Information:<\/strong> The <em>G Not Applied \u2013 Student already G status<\/em> tab provides a list of degree records that were not applied to the G from DV file with the reason &#8220;Student in Graduated status in the Clearinghouse database.&#8221; In most instances, the student\u2019s record already reflects the correct information, and no action is needed.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th><strong>Reason<\/strong><\/th><th><strong>Description<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Missing\/conflicting enrollment data<\/td><td>The student&#8217;s Social Security number (SSN) is missing from the DV record or is invalid.<\/td><\/tr><tr><td>Missing\/conflicting enrollment data<\/td><td>The student&#8217;s SSN, first and last name, and date of birth on the DV record do not match the enrollment record.<\/td><\/tr><tr><td>Student in Graduated status in the Clearinghouse database<\/td><td>The enrollment record already reflects a <em>Graduated<\/em> status. If the information reported is correct, no action is needed.<\/td><\/tr><tr><td>Missing\/conflicting enrollment data<\/td><td>A degree was awarded, but an enrollment record for the student or program was not reported to the Clearinghouse.<\/td><\/tr><tr><td>Multiple non-G enrollment records found in the Clearinghouse database<\/td><td>The student has enrollment history in two or more branches at the institution.<\/td><\/tr><tr><td>Multiple non-G enrollment records found in the Clearinghouse database<\/td><td>The student was reported in two or more programs on their enrollment record but only awarded a degree in one program.<\/td><\/tr><tr><td>Multiple degree records found for the student in the submission<\/td><td>Multiple degree records for the same student were sent in the same DV file.<\/td><\/tr><tr><td>Student in Withdrawn status and Status Start Date is not equal to term end date<\/td><td>The student was already reported as <em>Withdrawn<\/em> as of a date that is not equal to the term end date of the last term enrolled at the campus and\/or in the program.<\/td><\/tr><tr><td>Program (1-6) not a match to degree record<\/td><td>The <em>Degree Level Indicator<\/em> is missing from the DV record or does not match the <em>Program Credential Level<\/em> reported on the enrollment record (a student record can only have a maximum of six actively enrolled statuses), or the CIP code on the DV record does not match the CIP code on the enrollment record.<\/td><\/tr><tr><td>Other<\/td><td>Most common reasons:<p><\/p>\n<ul>\n<li>The DV file\u2019s receive date is more than 180 days after the award date.<\/li>\n<li>The enrollment record has been updated in the Clearinghouse database to reflect active enrollment in a new term. If only the program status needs to be updated to <em>Graduated<\/em>, look up the student on our <a href=\"https:\/\/help.studentclearinghouse.org\/schoolsecuresite\/\">School Secure Site<\/a>, click <strong>Update Student Record,<\/strong> and select either <strong>Update Program Indicator and\/or Program Information<\/strong> or <strong>Other Changes<\/strong>.<\/li>\n<li>The degree award date is more than 120 days after the end of the last enrollment term.<\/li>\n<\/ul>\n<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Updating <em>G<\/em> Status<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">To update <i>G <\/i>status in an individual student record from the <em>G Not Applied<\/em> tab, click the student&#8217;s SSN or CSID. If one or both are available, they will appear as hyperlinks. The hyperlinks are active for 30 days from the day the record was processed in the Clearinghouse database. After 30 days, you must use the <em>Student Look-Up<\/em> page to update the record&#8217;s <i>G <\/i>status.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You cannot update the records listed on the <em>G Not Applied<\/em> tab in batch, but you can include students who have graduated in your next enrollment file or submit a Graduates Only file.<\/p>\n\n\n\n<p class=\"wp-block-hb-message is-style-note wp-block-paragraph\"><strong class=\"message-label\">Note:<\/strong> For more information, see <a class=\"heroickb_exit_link\" href=\"?hkb-redirect&#038;nonce=2ab47e2f71&#038;check=5qlfi&#038;redirect=https%3A%2F%2Fhelp.studentclearinghouse.org%2Fcompliancecentral%2Fknowledge-base%2Ftypes-of-enrollment-reporting-files%2F&#038;otype=unknown&#038;oid=0&#038;source=block-content\"><strong>Types of Enrollment Reporting Files<\/strong><\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Once you submit an update, you can confirm the correction by selecting the checkbox next to the student record in the <em>Reviewed<\/em> column. The checkboxes in the <em>Reviewed<\/em> column are active for 30 days from the day the records were processed in the Clearinghouse database.<\/p>\n\n\n\n<p class=\"wp-block-hb-message is-style-info wp-block-paragraph\"><strong class=\"message-label\">Information:<\/strong> You must have the Online Update user role for at least one branch where the student is enrolled to confirm a correction. If the checkboxes in the <em>Reviewed<\/em> column are disabled, and it has not been 30 days since the records were merged, you may not have the appropriate user role. Contact the User Administrator at your school to request any user role changes or additions.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Note: Download the DegreeVerify Programming &amp; Testing Guide. You can use G from DegreeVerify (G from DV) to assist you in reporting your students who have graduated. The Clearinghouse offers this optional, no-cost add-on service to institutions that participate in both Enrollment Reporting and DegreeVerify. We create your institution&#8217;s G&#8230;<\/p>\n","protected":false},"author":6,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[20],"ht-kb-tag":[],"class_list":["post-9730","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-enrollment-reporting-compliance"],"_links":{"self":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/9730","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/comments?post=9730"}],"version-history":[{"count":73,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/9730\/revisions"}],"predecessor-version":[{"id":12017,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/9730\/revisions\/12017"}],"wp:attachment":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/media?parent=9730"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb-category?post=9730"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb-tag?post=9730"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}