{"id":9574,"date":"2023-07-13T14:15:51","date_gmt":"2023-07-13T18:15:51","guid":{"rendered":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/?post_type=ht_kb&p=9574"},"modified":"2026-10-22T12:38:16","modified_gmt":"2026-10-22T16:38:16","slug":"sample-edi-record","status":"publish","type":"ht_kb","link":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/knowledge-base\/sample-edi-record\/","title":{"rendered":"Sample Electronic Data Interchange (EDI) Record"},"content":{"rendered":"\n

Return to File Formats & Field Values<\/a><\/p>\n\n\n\n

The following is a sample enrollment reporting record for John Doe Student, Jr., translated into EDI format.<\/p>\n\n\n\n

EDI Transmission Data<\/strong><\/th>Element Name(s)<\/strong><\/th><\/tr><\/thead>
ISA|00|          |00|          |ZZ|SCTSCTXML000000|ZZ|CLEARINGHOUSE00|091116|1135|U|00300|000000001|0|P|:<\/td>Interchange Control Header<\/td><\/tr>
GS|SV|SCTSCTXML000000|CLEARINGHOUSE00|20091116|1135|000000001|X|005010<\/td>Functional Group Header; EDI version 5010<\/td><\/tr>
ST|190|1111XQ567<\/td>Begin Transaction Set 190; Control No. 1111XQ567<\/td><\/tr>
BGN|11|1111XQ567|20180515|1135|ES<\/td>Response Transmission; Ref. No. 1111XQ567; Transmitted 05\/15\/2018 at 11:35 AM Eastern Standard Time<\/td><\/tr>
ENR|EBO|UN|D8|20190915||||||N|Y|D8|20180922||||||Y| Y<\/td>Three Quarter-Time student; Ungraded; Anticipated Graduation May 15, 2019; Data Block Indicator (No); Compulsory Term; Certification Date September 22, 2018; First Time Full-Time; Good Student<\/td><\/tr>
DTP|382|RD8|20180901-20181215<\/td>Enrollment Period Sept. 1, 2018 – Dec. 15, 2018<\/td><\/tr>
DTP|007|D8|20180901<\/td>Three Quarter-Time Status Start Date Sept. 1, 2018<\/td><\/tr>
SUM||R|Y|||||||Y<\/td>Student is enrolled in a remedial Program, is enrolled in at least one program and is a Pell Grant Recipient<\/td><\/tr>
NTE|ZZZ|V<\/td>The student is a Veteran receiving benefits<\/td><\/tr>
NTE|SSG|COMMITID1234<\/td>The student\u2019s CommIT is 1234<\/td><\/tr>
N1|ZZ|SB<\/td>N1 loop identifier for student<\/td><\/tr>
PER|SB||EM|student@school.edu|HP|1|TE|7037424200 |Y<\/td>Email address student@school.edu, the preferred phone number supplied is a US telephone home number 703-742-4200<\/td><\/tr>
ENT|01|S2|34|987654321||||57|123456789<\/td>The student\u2019s social security number is 987654321 and the prior incorrect SSN was 123456789<\/td><\/tr>
IN2|05|STUDENT<\/td>Last Name Student<\/td><\/tr>
IN2|02|JOHN<\/td>First Name John<\/td><\/tr>
IN2|03|DOE<\/td>Middle Name Doe<\/td><\/tr>
IN2|09|JR<\/td>Suffix Jr.<\/td><\/tr>
IN2|15|SMITH<\/td>Former Name Smith<\/td><\/tr>
DMG|D8|19900727|M||7|1<\/td>Date of Birth July 27, 1990; Male; US Citizen<\/td><\/tr>
N3|1234 OLD DOMINION DR|APT 3G<\/td>Street Address (Line 1) 1234 Old Dominion Drive
\nStreet Address (Line 2) Apartment 3G<\/td><\/tr>
N4|CHICAGO|IL|60609|US<\/td>City Chicago; State IL; Zip\/Postal Code 60609;Country is US<\/td><\/tr>
ENT|02|M8|DS|88888802||||U2|FP3; FALL<\/td>Assigned No. 2; School Entity; DOE assigned School Identification Number (including branch code) 88888802; Advance Registration for Fall Semester<\/td><\/tr>
ENT|03|S2|93|A00021819|S2|75|IL897908923<\/td>Student\u2019s School-Assigned ID A00021819; State-Assigned ID IL897908923<\/td><\/tr>
ENT|04|S2|78|567123<\/td>Student\u2019s High School Code 567123<\/td><\/tr>
ENT|05|M8|DS|00351000<\/td>MoveTO OPEID 00351000<\/td><\/tr>
SES|201405|||||||||21<\/td>Session 05-20014; Student Grade Level 21 (First Year)<\/td><\/tr>
FOS|M|81|260000|Biological and Medical Science<\/td>CIP Code 1 260000; Major 1 Biological and Medical Science<\/td><\/tr>
FOS|M|81|520000|International Business<\/td>CIP Code 2 520000; Major 2 International Business<\/td><\/tr>
SES|201405|||||||||BD<\/td>Program 1 Credential Level is Baccalaureate<\/td><\/tr>
ENR|EBO||D8|20180901||||||||D8|20180901<\/td>Program 1 Status Three Quarter Time; Program 1 Begin date 09\/01\/2018; Program 1 Status Enrollment Effective Date 09\/01\/2018<\/td><\/tr>
FOS|P|81|010103|2010|M|001000|036000<\/td>Program CIP Code 010103; CIP Year 2010, the published program length is 1 month and the weeks in the title IV academic is 36<\/td><\/tr>
NTE||A<\/td>Program1 is considered a Special Admission Associate Degree Program<\/td><\/tr>
SES|201405|||||||||BD<\/td>Program 2 Credential Level is Baccalaureate<\/td><\/tr>
ENR|EB7||D8|20180901||||||||D8|20180901<\/td>Program 2 Status Half Time; Program 2 Begin date 09\/01\/2018; Program 2 Status Enrollment Effective Date 09\/01\/2018<\/td><\/tr>
FOS|P|81|010104|2010|Y|001000|036000<\/td>Program CIP Code 010104; CIP Year 2010, the published program length is 1 month and the weeks in the title IV academic is 36<\/td><\/tr>
NTE||B<\/td>Program 2 is considered a Bachelor\u2019s Degree Completion Program<\/td><\/tr>
SE|34|1111XQ567<\/td>Number of Included Segments – 34; Control No. 1111XQ567<\/td><\/tr>
GE|1|000000001<\/td>Group Trailer; 1 Transaction Set 190<\/td><\/tr>
IEA|1|000000001<\/td>Interchange Trailer; 1 Functional Group<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Return to File Formats & Field Values<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Return to File Formats & Field Values The following is a sample enrollment reporting record for John Doe Student, Jr., translated into EDI format. EDI Transmission Data Element Name(s) ISA|00|          |00|          |ZZ|SCTSCTXML000000|ZZ|CLEARINGHOUSE00|091116|1135|U|00300|000000001|0|P|: Interchange Control Header GS|SV|SCTSCTXML000000|CLEARINGHOUSE00|20091116|1135|000000001|X|005010 Functional Group Header; EDI version 5010 ST|190|1111XQ567 Begin Transaction Set 190; Control No. 1111XQ567 BGN|11|1111XQ567|20180515|1135|ES Response…<\/p>\n","protected":false},"author":6,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[135],"ht-kb-tag":[],"class_list":["post-9574","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-file-formats-and-field-values"],"_links":{"self":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/9574","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/comments?post=9574"}],"version-history":[{"count":27,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/9574\/revisions"}],"predecessor-version":[{"id":12018,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/9574\/revisions\/12018"}],"wp:attachment":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/media?parent=9574"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb-category?post=9574"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb-tag?post=9574"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}