{"id":9393,"date":"2023-07-11T20:45:55","date_gmt":"2023-07-12T00:45:55","guid":{"rendered":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/?post_type=ht_kb&p=9393"},"modified":"2026-10-22T12:41:16","modified_gmt":"2026-10-22T16:41:16","slug":"edi-file-detail-segments","status":"publish","type":"ht_kb","link":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/knowledge-base\/edi-file-detail-segments\/","title":{"rendered":"EDI File Detail Segments"},"content":{"rendered":"\n

Return to File Formats & Field Values<\/a><\/p>\n\n\n\n

Beginning Segment (BGN)<\/h2>\n\n\n\n

This segment indicates the purpose, date, and time of the transaction and the beginning of a transaction set. The identification and verification routine includes a reference number assigned by the sending institution or agency and the date and time of transmission. When this information is returned by the receiving institution or agency to the sender, machine processing can establish that a valid transaction was received as intended.<\/p>\n\n\n\n

Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
BGN01<\/td>353<\/td>Transaction Set Purpose Code<\/td>Identifies the purpose of the transaction (The school is responding to the Clearinghouse’s implied request for a 190 transaction). Value = 11<\/em><\/td>Mandatory<\/td>Code<\/td>2\/2<\/td><\/tr>
BGN02<\/td>127<\/td>Transaction Set Reference Number<\/td>Identifies the transaction in an EDI environment (typically assigned by the sending institution’s translator). Should match the values in ST02 <\/em>and SE02<\/em> and be returned to the sending institution as part of the Acknowledgement Transaction Set and confirmation routine.<\/td>Mandatory<\/td>Alphanumeric<\/td>1\/80<\/td><\/tr>
BGN03<\/td>373<\/td>Date<\/td>Date on which the transaction was originated by the sending institution.<\/td>Mandatory<\/td>Date (YYYYMMDD<\/em>)<\/td>8\/8<\/td><\/tr>
BGN04<\/td>337<\/td>Time<\/td>Time when the transaction was originated by the sending institution. Time range is 000000 to 235959. Required if BGN05<\/em> is populated.<\/td>Conditional<\/td>Time (HHMM<\/em>)<\/td>4\/8<\/td><\/tr>
BGN05<\/td>623<\/td>Time Code<\/td>Time zone for the time referenced in BGN04<\/em>.

<\/p>\n

    \n
  • ES<\/em> = Eastern Standard Time<\/li>\n
  • ED<\/em> = Eastern Daylight Time<\/li>\n
  • MS<\/em> = Mountain Standard Time<\/li>\n
  • MD<\/em> = Mountain Daylight Time<\/li>\n
  • CS<\/em> = Central Standard Time<\/li>\n
  • CD<\/em> = Central Daylight Time<\/li>\n
  • PS<\/em> = Pacific Standard Time<\/li>\n
  • PD<\/em> = Pacific Daylight Time<\/li>\n
  • GM<\/em> = Greenwich Mean Time<\/li>\n
  • LT<\/em> = Local Time<\/li>\n<\/ul>\n<\/td>
Optional<\/td>Code<\/td>2\/2<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

School Enrollment Information (ENR)<\/h2>\n\n\n\n

This segment provides school data relative to the student.<\/p>\n\n\n\n

Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
ENR01<\/td>641<\/td>Status Reason Code (Enrollment Status)<\/td>Student’s enrollment status. See Reporting Enrollment Statuses<\/a> for definitions.

<\/p>\n

    \n
  • EB1<\/em> = Deceased<\/li>\n
  • EB3<\/em> = Withdrawn<\/li>\n
  • EB4<\/em> = Graduated<\/li>\n
  • EB6<\/em> = Full Time<\/li>\n
  • EB7<\/em> = Half Time<\/li>\n
  • EB8<\/em> = Less than Half Time<\/li>\n
  • EB9<\/em> = Approved Leave of Absence<\/li>\n
  • EBO<\/em> = Three-Quarter Time<\/li>\n<\/ul>\n<\/td>
Mandatory<\/td>Code<\/td>3\/3<\/td><\/tr>
ENR02<\/td>1131<\/td>Level of Student (Grade Level)<\/td>Grade level of the student. Not used by the Clearinghouse. SES10<\/em> indicates grade level.<\/td>Optional<\/td>Code<\/td>2\/2<\/td><\/tr>
ENR03<\/td>1250<\/td>Date Time Period Format Qualifier<\/td>Format of the anticipated graduation date in ENR04<\/em>. Required if ENR01<\/em> is EB6, EB7, EB8, EB9,<\/em> or EBO<\/em> and ENR04<\/em> is populated. Value = D8<\/em><\/td>Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
ENR04<\/td>1251<\/td>Date Time Period (Anticipated Graduation Date)<\/td>Student’s anticipated graduation date according to the format defined in ENR03<\/em>. Required if ENR01<\/em> is EB6, EB7, EB8, EB9,<\/em> or EBO<\/em> and ENR03<\/em> is populated.<\/td>Conditional<\/td>Date (YYYYMMDD<\/em>)<\/td>1\/35<\/td><\/tr>
ENR05<\/td>1266<\/td>Major Course of Study Code<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Code<\/td>1\/2<\/td><\/tr>
ENR06<\/td>740<\/td>Range Minimum<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Range<\/td>1\/20<\/td><\/tr>
ENR07<\/td>741<\/td>Range Maximum<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Range<\/td>1\/20<\/td><\/tr>
ENR08<\/td>1144<\/td>Academic Grade Point Average<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Range<\/td>1\/6<\/td><\/tr>
ENR09<\/td>1073<\/td>Yes or No Code (Degree Intent)<\/td>Whether the student is pursuing a degree related to their studies.

<\/p>\n

    \n
  • Y<\/em> = Yes<\/li>\n
  • N<\/em> = No<\/li>\n
  • U<\/em> = Unknown<\/li>\n<\/ul>\n<\/td>
Optional<\/td>Code<\/td>1\/1<\/td><\/tr>
ENR10<\/td>1073<\/td>Yes or No Code (Data Block Indicator)<\/td>Whether the student has requested to block release of their directory information.

<\/p>\n

    \n
  • Y<\/em> = Student has requested a block.<\/li>\n
  • N<\/em> = There is no block.<\/li>\n<\/ul>\n<\/td>
Mandatory<\/td>Y\/N<\/em><\/td>1\/1<\/td><\/tr>
ENR11<\/td>1073<\/td>Yes or No Code (Compulsory Term Flag)<\/td>Whether the current term is compulsory.

<\/p>\n

    \n
  • Y<\/em> = Term is compulsory (e.g. First-of-Term or Subsequent-of-Term)<\/li>\n
  • N<\/em> = Term is not compulsory (e.g. Early Registration, Summer, Graduates Only, Non-Summer Non-Standard, Advanced Registration)<\/li>\n<\/ul>\n<\/td>
Optional<\/td>Y\/N<\/em><\/td>1\/1<\/td><\/tr>
ENR12<\/td>1250<\/td>Date Time Period Format Qualifier<\/td>Format of the certification date in ENR13<\/em>. Value = D8<\/em><\/td>Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
ENR13<\/td>1251<\/td>Date Time Period (Clearinghouse Certification Date)<\/td>Date the institution is certifying the student enrollment information. Must not be earlier than the program begin date. Required if ENR12<\/em> is populated.<\/td>Conditional<\/td>Date (YYYYMMDD<\/em>)<\/td>1\/35<\/td><\/tr>
ENR14<\/td>1073<\/td>Yes or No Code (Foreign School Attended)<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Code<\/td>1\/1<\/td><\/tr>
ENR15<\/td>1250<\/td>Date Time Period Format Qualifier<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
ENR16<\/td>1251<\/td>Date Time Period (Last Foreign School Attended Date Range)<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr>
ENR17<\/td>1250<\/td>Date Time Period Format Qualifier<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
ENR18<\/td>1251<\/td>Date Time Period<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr>
ENR19<\/td>1073<\/td>Yes or No Code (First-Time Full-Time)<\/td>Your institution is required to report a \u201cFirst-Time, Full-Time\u201d cohort to the Department of Education via IPEDS. This field uses the same methodology used to create this cohort. Filler if not applicable.

<\/p>\n

    \n
  • Y<\/em> = First-time undergraduate student enrolled full-time and seeking a degree\/certificate.<\/li>\n
  • N<\/em> = Student attended full-time before, is enrolled only part-time, or is not seeking a degree\/certificate.<\/li>\n
  • U<\/em> = Unknown<\/li>\n<\/ul>\n<\/td>
Optional<\/td>Code<\/td>1\/1<\/td><\/tr>
ENR20<\/td>1073<\/td>Yes or No Code (Good Student Eligibility Flag)<\/td>Whether the student is eligible for a Good Student Discount. A student is eligible if their most recent term or cumulative grade point average (GPA) is a B or higher, they are on the Dean’s List, or they are in the top 20% of the class.

<\/p>\n

    \n
  • Y<\/em> = Yes<\/li>\n
  • N<\/em> = No<\/li>\n
  • U<\/em> = Unknown<\/li>\n<\/ul>\n<\/td>
Optional<\/td>Code<\/td>1\/1<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Date or Time or Period (DTP)<\/h2>\n\n\n\n

This segment specifies the student’s enrollment period and status start dates. Up to two DTP segments are allowed: one for the enrollment period (required) and one for the status start date (optional). The enrollment period should be reported first and the status start date second. See Reporting Enrollment Statuses<\/a> for information about status start dates.<\/p>\n\n\n\n

Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
DTP01<\/td>374<\/td>Date\/Time Qualifier<\/td>Type of date\/time\/period.

<\/p>\n

    \n
  • 382<\/em> = Enrollment Period<\/li>\n
  • 007<\/em> = Status Start Date<\/li>\n<\/ul>\n<\/td>
Mandatory<\/td>Code<\/td>3\/3<\/td><\/tr>
DTP02<\/td>1250<\/td>Date Time Period Format Qualifier<\/td>Format of the enrollment period or status start date in DTP03<\/em>.

<\/p>\n

    \n
  • RD8<\/em> = Enrollment Period (YYYYMMDD-YYYYMMDD<\/em>)<\/li>\n
  • D8<\/em> = Status Start Date (YYYYMMDD<\/em>)<\/li>\n<\/ul>\n<\/td>
Mandatory<\/td>Code<\/td>2\/3<\/td><\/tr>
DTP03<\/td>1251<\/td>Date Time Period (Enrollment Period or Status Start Date)<\/td>Enrollment period or status start date in the format specified in DTP02<\/em>.<\/td>Mandatory<\/td>Date or Range<\/td>1\/35<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Academic Summary (SUM)<\/h2>\n\n\n\n

This segment provides summary information of an academic session, a postsecondary degree, or for the entire student academic record.<\/p>\n\n\n\n

Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
SUM01<\/td>1141<\/td>Academic Credit Type Code<\/td>Not used by the Clearinghouse<\/td>Mandatory<\/td>Code<\/td>1\/1<\/td><\/tr>
SUM02<\/td>1142<\/td>Academic Grade or Course Level Code<\/td>Whether student is enrolled in a remedial program.

<\/p>\n

    \n
  • R<\/em> = Remedial (postsecondary)<\/li>\n<\/ul>\n<\/td>
Optional<\/td>Code<\/td>1\/2<\/td><\/tr>
SUM03<\/td>1073<\/td>Yes\/No Condition or Response Code (Program Enrollment)<\/td>Whether student is enrolled in at least one program.

<\/p>\n

    \n
  • Y<\/em> = Yes<\/li>\n
  • N<\/em> = No<\/li>\n<\/ul>\n<\/td>
Mandatory<\/td>Y\/N<\/em><\/td>1\/1<\/td><\/tr>
SUM04<\/td>380<\/td>Quantity<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Range<\/td>1\/15<\/td><\/tr>
SUM05<\/td>380<\/td>Quantity<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Range<\/td>1\/15<\/td><\/tr>
SUM06<\/td>380<\/td>Quantity<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Range<\/td>1\/15<\/td><\/tr>
SUM07<\/td>740<\/td>Range Minimum<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Range<\/td>1\/20<\/td><\/tr>
SUM08<\/td>741<\/td>Range Maximum<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Range<\/td>1\/20<\/td><\/tr>
SUM09<\/td>1144<\/td>Academic Grade Point Average<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Range<\/td>1\/6<\/td><\/tr>
SUM10<\/td>1073<\/td>Yes\/No Condition or Response Code (Pell Grant)<\/td>Whether student is a Pell Grant recipient.

<\/p>\n

    \n
  • Y<\/em> = Yes<\/li>\n
  • N<\/em> = No<\/li>\n<\/ul>\n<\/td>
Optional<\/td>Y\/N<\/td>1\/1<\/td><\/tr>
SUM11<\/td>1144<\/td>Class Rank<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Number<\/td>1\/4<\/td><\/tr>
SUM12<\/td>380<\/td>Quantity<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Range<\/td>1\/15<\/td><\/tr>
SUM13<\/td>1250<\/td>Date Time Period Format Qualifier<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
SUM14<\/td>1251<\/td>Date Time Period<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr>
SUM15<\/td>607<\/td>Number of Days<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Number<\/td>1\/3<\/td><\/tr>
SUM16<\/td>380<\/td>Quantity<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Range<\/td>1\/15<\/td><\/tr>
SUM17<\/td>380<\/td>Quantity<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Range<\/td>1\/15<\/td><\/tr>
SUM18<\/td>1558<\/td>Academic Summary Source<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Code<\/td>1\/1<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Note\/Special Instruction (NTE)<\/h2>\n\n\n\n

This segment specifies the Veteran\u2019s Status and CommIT ID.<\/p>\n\n\n\n

Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
NTE01<\/td>363<\/td>Note Reference Code<\/td>Functional area or purpose for the note.

<\/p>\n

    \n
  • ZZZ<\/em> = Veteran’s Status (mutually defined)<\/li>\n
  • SSG<\/em> = CommIT ID (school graduated details)<\/li>\n<\/ul>\n<\/td>
Optional<\/td>Code<\/td>3\/3<\/td><\/tr>
NTE02<\/td>352<\/td>Loop 1:<\/strong> Veteran’s Status Indicator

<\/p>\n

Loop 2:<\/strong> CommIT ID<\/p><\/td>

Loop 1:<\/strong>

<\/p>\n

    \n
  • V<\/em> = Veteran receiving benefits<\/li>\n
  • N<\/em> = Veteran not receiving benefits<\/li>\n
  • D<\/em> = Dependent receiving benefits<\/li>\n<\/ul>\n

    Loop 2:<\/strong> Reserved for PESC Common Identity and Trust Collaborative ID<\/p><\/td>

Mandatory<\/td>Alphanumeric<\/td>1\/80<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Party Identification (N1)<\/h2>\n\n\n\n

This segment identifies the relevant party.<\/p>\n\n\n\n

Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
N101<\/td>98<\/td>Entity Identifier Code<\/td>Organizational entity, physical location, property, or individual. Required to collect PER segment data. Value = ZZ<\/em> (mutually defined)<\/td>Mandatory<\/td>Code<\/td>2\/3<\/td><\/tr>
N102<\/td>93<\/td>Name<\/td>Free-form name. Value = SB<\/em> (student)<\/td>Mandatory<\/td>Alphanumeric<\/td>1\/60<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Administrative Communications Contact (PER)<\/h2>\n\n\n\n

This segment specifies the student’s phone number and email address.<\/p>\n\n\n\n

Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong>\n<\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
PER01<\/td>366<\/td>Contact Function Code<\/td>Major duty or responsibility of the person or group named. Value = SB<\/em> (student)<\/td>Mandatory<\/td>Code<\/td>2\/2<\/td><\/tr>
PER02<\/td>93<\/td>Name<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Alphanumeric<\/td>1\/60<\/td><\/tr>
PER03<\/td>365<\/td>Communication Number Qualifier (Email Address)<\/td>Type of communication number. Value = EM<\/em> (email address)<\/td>Conditional<\/td>Code<\/td>2\/2<\/td><\/tr>
PER04<\/td>364<\/td>Communication Number (Email Address)<\/td>Student’s email address.<\/td>Conditional<\/td>Alphanumeric<\/td>1\/80<\/td><\/tr>
PER05<\/td>365<\/td>Communication Number Qualifier (Phone Type)<\/td>Type of communication number.

<\/p>\n

    \n
  • CP<\/em> = Cell Phone<\/li>\n
  • HP<\/em> = Home Phone<\/li>\n
  • OT<\/em> = Other Phone<\/li>\n
  • WP<\/em> = Work Phone<\/li>\n<\/ul>\n<\/td>
Optional<\/td>Code<\/td>2\/2<\/td><\/tr>
PER06<\/td>364<\/td>Communication Number (Country Code)<\/td>Student’s phone country code.<\/td>Optional<\/td>Number<\/td>1\/80<\/td><\/tr>
PER07<\/td>365<\/td>Communication Number Qualifier (Phone Number)<\/td>Type of communication number. Value = TE<\/em> (telephone number)<\/td>Optional<\/td>Code<\/td>2\/2<\/td><\/tr>
PER08<\/td>364<\/td>Communication Number (Phone Number)<\/td>Student’s phone number.<\/td>Optional<\/td>Number<\/td>11\/80<\/td><\/tr>
PER09<\/td>443<\/td>Contact Inquiry Reference (Preferred Phone Flag)<\/td>Whether the phone number specified is the student’s preferred phone number.

<\/p>\n

    \n
  • Y<\/em> = Yes<\/li>\n
  • N<\/em> = No<\/li>\n<\/ul>\n<\/td>
Optional<\/td>Y\/N<\/em><\/td>1\/20<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Entity (ENT)<\/h2>\n\n\n\n

This segment identifies the student and institution entities. Multiple entities are included through looping.<\/p>\n\n\n\n

    \n
  • Loop 1:<\/strong> Student SSN, previous SSN, and address information<\/li>\n\n\n\n
  • Loop 2:<\/strong> School information<\/li>\n\n\n\n
  • Loop 3:<\/strong> Student\u2019s institution-assigned identifier and state student ID<\/li>\n\n\n\n
  • Loop 4:<\/strong> Student\u2019s high school code<\/li>\n\n\n\n
  • Loop 5:<\/strong> Move to OPEID<\/li>\n<\/ul>\n\n\n\n
    Reference Designator<\/th>Data Element<\/th>Name<\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
    ENT01<\/td>554<\/td>Assigned Number<\/td>As the ENT segment is the first segment in ENT Loop, it is used to keep track of which entity the current loop concerns. ENT01<\/em> reflects the position in the loop. For example, the first time through the loop, ENT01<\/em> = 1<\/em>; the second time, ENT01<\/em> = 2<\/em>; etc.

    <\/p>\n

      \n
    • 1<\/em> = Student Entity<\/li>\n
    • 2<\/em> = School Entity<\/li>\n
    • 3<\/em> = Student Entity (additional info)<\/li>\n
    • 4<\/em> = Student Entity<\/li>\n
    • 5<\/em> = School Entity<\/li>\n<\/ul>\n<\/td>
    		Optional<\/td>Number<\/td>1\/6<\/td><\/tr>
    ENT02<\/td>98<\/td>Entity ID Code<\/td>Entity type. Required if ENT03<\/em> or ENT04<\/em> is populated.

    <\/p>\n

      \n
    • S2<\/em> = Student<\/li>\n
    • M8<\/em> = Educational Institution<\/li>\n<\/ul>\n<\/td>
    		Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
    ENT03<\/td>66<\/td>ID Code Qualifier<\/td>Type of code in ENT04<\/em>. Required if ENT02<\/em> or ENT04<\/em> is populated.

    <\/p>\n

      \n
    • Loop 1 (Student): <\/strong>34 <\/em>(Social Security number)<\/li>\n
    • Loop 2 (School): <\/strong>DS <\/em>(US Department of Education school identification code)<\/li>\n
    • Loop 3 (Student): <\/strong>93 <\/em>(sending organization\u2019s assigned code\/school student ID)<\/li>\n
    • Loop 4 (Student): <\/strong>78 <\/em>(College Board and ACT 6-digit secondary educational institution code)<\/li>\n
    • Loop 5 (School): <\/strong>DS <\/em>(US Department of Education school identification code)<\/li>\n<\/ul>\n<\/td>
    		Conditional<\/td>Code<\/td>1\/2<\/td><\/tr>
    ENT04<\/td>67<\/td>ID Code<\/td>Identifies the entity according to the type code specified in ENT03<\/em>. Required if ENT02<\/em> or ENT03<\/em> is populated.

    <\/p>\n

      \n
    • If ENT03<\/em> is 34<\/em>:<\/strong> Student’s Social Security number (nine digits, no dashes)<\/li>\n
    • If ENT03<\/em> is DS<\/em>:<\/strong> Institution’s 8-digit ED school code (including 2-character branch code)<\/li>\n
    • If ENT03<\/em> is 93<\/em>:<\/strong> Student’s institutionally assigned ID.<\/li>\n
    • If ENT03<\/em> is 78<\/em>:<\/strong> Student’s 6-digit high school code.<\/li>\n
    • If ENT03<\/em> is DS<\/em> in Loop 5:<\/strong> If the student’s enrollment needs to be moved to a different branch than the one under which the student is being reported, the value is the OPEID of the new branch. This also moves the student to to the SSCR\/roster for the branch indicated.<\/li>\n<\/ul>\n<\/td>
    		Conditional<\/td>Alphanumeric<\/td>2\/17<\/td><\/tr>
    ENT05<\/td>98<\/td>Entity ID Code (State Student ID)<\/td>Entity type for Loop 3 only. Required if ENT06<\/em> or ENT07<\/em> is populated.

    <\/p>\n

      \n
    • Loop 3: <\/strong>S2<\/em> (student entity).<\/li>\n<\/ul>\n<\/td>
    		Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
    ENT06<\/td>66<\/td>ID Code Qualifier (State Student ID)<\/td>Type of code in ENT07 <\/em>for Loop 3 only. Required if ENT05<\/em> or ENT07<\/em> is populated.

    <\/p>\n

      \n
    • Loop 3: <\/strong>75<\/em> (State Assigned Number)<\/li>\n<\/ul>\n<\/td>
    		Conditional<\/td>Code<\/td>1\/2<\/td><\/tr>
    ENT07<\/td>67<\/td>ID Code (State Student ID)<\/td>Identifies the entity according to the type code specified in ENT06 <\/em>in Loop 3 only. Required if ENT05<\/em> or ENT06<\/em> is populated.

    <\/p>\n

      \n
    • If ENT06<\/em> is 75<\/em> in Loop 3:<\/strong> State student ID<\/li>\n<\/ul>\n<\/td>
    		Conditional<\/td>Alphanumeric<\/td>2\/17<\/td><\/tr>
    ENT08<\/td>128<\/td>Reference Number Qualifier<\/td>Qualifies the reference number. Required if ENT09<\/em> is populated.

    <\/p>\n

      \n
    • Loop 1: <\/strong>57<\/em> = Previous student SSN<\/li>\n
    • Loop 2: <\/strong>U2 Term<\/em> = Institution’s academic term name<\/li>\n<\/ul>\n<\/td>
    		Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
    ENT09<\/td>127<\/td>Reference Number<\/td>Reference information as specified in ENT08<\/em>. Required if ENT08<\/em> is populated.

    <\/p>\n

      \n
    • Loop 1:<\/strong> Student’s previous SSN<\/li>\n
    • Loop 2:<\/strong> Institution’s academic term name (for Advanced Registration, value = FP3<\/em> + term name)<\/li>\n<\/ul>\n<\/td>
    		Conditional<\/td>Alphanumeric<\/td>1\/30<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    Individual Name Structure Components (IN2)<\/h2>\n\n\n\n

    This segment reports the student’s first name, middle name, suffix, and\/or former or maiden name. This segment can be repeated up to five times to accommodate up to five components of a student’s name (e.g. Leroy Reginald Smith III<\/em>). If the student’s full middle name is not available, the middle initial can be used.<\/p>\n\n\n\n

    \n

    \"\" This segment should only be populated if ENT01<\/em> is 1<\/em>.<\/p>\n<\/div>\n\n\n\n

    Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
    IN201<\/td>1104<\/td>Name Part Code<\/td>Part of an individual’s name in IN202<\/em>.

    <\/p>\n

      \n
    • 02<\/em> = First name<\/li>\n
    • 03<\/em> = First middle name<\/li>\n
    • 05<\/em> = Last name<\/li>\n
    • 06<\/em> = First initial<\/li>\n
    • 09<\/em> = Suffix<\/li>\n
    • 15<\/em> = Maiden or former name<\/li>\n<\/ul>\n<\/td>
    		Mandatory<\/td>Code<\/td>2\/2<\/td><\/tr>
    IN202<\/td>93<\/td>Name<\/td>Free-form name.<\/td>Mandatory<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    Demographic Information (DMG)<\/h2>\n\n\n\n

    This segment provides demographic information about the student, including birth date. Only use this segment when ENT01<\/em> is 1<\/em>.<\/p>\n\n\n\n

    Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
    DMG01<\/td>1250<\/td>Date Time Period Format Qualifier<\/td>Format of the student’s date of birth in DMG02<\/em>. Required if DMG02<\/em> is populated. Value = D8<\/em> (YYYYMMDD<\/em>)<\/td>Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
    DMG02<\/td>1251<\/td>Date Time Period (Date of Birth)<\/td>Student’s date of birth in the format specified in DMG01<\/em>. Required if DMG01<\/em> is populated.<\/td>Conditional<\/td>Date (YYYYMMDD<\/em>)<\/td>1\/35<\/td><\/tr>
    DMG03<\/td>1068<\/td>Gender Code<\/td>Student’s gender.

    <\/p>\n

      \n
    • F<\/em> = Female<\/li>\n
    • M<\/em> = Male<\/li>\n
    • U<\/em> = Unknown or not available<\/li>\n<\/ul>\n<\/td>
    		Optional<\/td>Code<\/td>1\/1<\/td><\/tr>
    DMG04<\/td>1067<\/td>Marital Status Code<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Code<\/td>1\/1<\/td><\/tr>
    DMG05<\/td>1109<\/td>Race or Ethnicity Code<\/td>Student’s race or ethnicity (usually self-reported).

    <\/p>\n

      \n
    • 8<\/em> = Nonresident Alien<\/li>\n
    • U<\/em> = Asian<\/li>\n
    • Q<\/em> = Black, Non-Hispanic<\/li>\n
    • T<\/em> = American Indian\/Alaskan Native<\/li>\n
    • A<\/em> = Native Asian\/Pacific Islander<\/li>\n
    • R<\/em> = Hispanic<\/li>\n
    • V<\/em> = Native Hawaiian or other Pacific Islander<\/li>\n
    • S = White, Non-Hispanic<\/li>\n
    • Z<\/em> = Two or more race\/ethnicity categories<\/li>\n
    • 7<\/em> = Race\/ethnicity unknown<\/li>\n<\/ul>\n<\/td>
    		Optional<\/td>Code<\/td>1\/1<\/td><\/tr>
    DMG06<\/td>1066<\/td>Citizenship Status Code<\/td>Student’s citizenship status.

    <\/p>\n

      \n
    • 1<\/em> = U.S. Citizen<\/li>\n
    • 2<\/em> = Non-Resident Alien<\/li>\n
    • 3<\/em> = Resident Alien<\/li>\n
    • 4<\/em> = Illegal Alien<\/li>\n
    • 5<\/em> = Alien<\/li>\n
    • 6<\/em> = U.S. Citizen – Non-Resident<\/li>\n
    • 7<\/em> = U.S. Citizen – Resident<\/li>\n<\/ul>\n<\/td>
    		Optional<\/td>Code<\/td>1\/2<\/td><\/tr>
    DMG07<\/td>26<\/td>Country Code (Country of Birth)<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Code<\/td>2\/3<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    Address Information (N3)<\/h2>\n\n\n\n

    This segment provides the student’s street address.<\/p>\n\n\n\n

    Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
    N301<\/td>166<\/td>Address Information<\/td>Student’s permanent street address – line 1 (e.g. 100 Ivy Road, 10th Street NE, PO Box 1234<\/em>) with normal punctuation to facilitate machine processing. UK <\/em>if unknown.<\/td>Mandatory<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr>
    N302<\/td>166<\/td>Address Information (Continuation)<\/td>Student’s permanent street address – line 2 (e.g. Apartment 3G, Suite 102<\/em>).<\/td>Optional<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    Geographic Information (N4)<\/h2>\n\n\n\n

    This segment provides the student’s city, state, and zip (postal) code.<\/p>\n\n\n\n

    Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
    N401<\/td>19<\/td>City Name<\/td>Student’s permanent address – city name (e.g. Annandale, Los Angeles, Yorktown<\/em>). Required if N402<\/em> is populated. UK<\/em> if unknown.<\/td>Conditional<\/td>Alphanumeric<\/td>2\/30<\/td><\/tr>
    N402<\/td>156<\/td>State or Province Code<\/td>Student’s permanent address – state code (e.g. CA, TX, VA<\/em>). See Valid State\/Province Codes<\/a>.

    <\/p>\n

      \n
    • FO<\/em> = Foreign address<\/li>\n
    • UK<\/em> = Unknown<\/li>\n<\/ul>\n<\/td>
    		Optional<\/td>Code<\/td>2\/2<\/td><\/tr>
    N403<\/td>116<\/td>Postal Code<\/td>Student’s permanent address – zip\/postal code. In the United States, zip code should be formatted as reflected in the US Postal Service Publication 65, Code Set A-5 (e.g. 303024017, 92717, 02717, 47907<\/em>). Not required if N402<\/em> is FO<\/em> or UK<\/em>.<\/td>Optional<\/td>Code<\/td>3\/15<\/td><\/tr>
    N404<\/td>26<\/td>Country Code<\/td>Student’s permanent address – country code. See Valid Country Codes<\/a>. Not required if N402<\/em> is UK<\/em>.<\/td>Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
    N405<\/td>309<\/td>Location Qualifier<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Code<\/td>1\/2<\/td><\/tr>
    N406<\/td>310<\/td>Location Identifier<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Alphanumeric<\/td>1\/30<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    Academic Session Header (SES)<\/h2>\n\n\n\n

    This segment identifies the particular academic session in which the activity which follows took place. Use one loop and segment to specify the class Level. If SUM03<\/em> is Y,<\/em> at least one SES loop with program information is required. Use up to six additional loops for program enrollment information.<\/p>\n\n\n\n

    Reference Designator<\/strong><\/th>Data Element<\/strong><\/th>Name<\/strong><\/th>Description<\/strong><\/th>Required<\/strong><\/th>Format<\/strong><\/th>Characters<\/strong><\/th><\/tr><\/thead>
    SES01<\/td>1251<\/td>Date Time Period<\/td>Session date. Not used by the Clearinghouse, but mandatory. Must be a valid date.<\/td>Mandatory<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr>
    SES02<\/td>609<\/td>Count<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Number<\/td>1\/9<\/td><\/tr>
    SES03<\/td>1251<\/td>Date Time Period<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr>
    SES04<\/td>1139<\/td>Session Code<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Code<\/td>1\/1<\/td><\/tr>
    SES05<\/td>93<\/td>Name<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr>
    SES06<\/td>1250<\/td>Date Time Period Format Qualifier<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
    SES07<\/td>1251<\/td>Date Time Period<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr>
    SES08<\/td>1250<\/td>Date Time Period Format Qualifier<\/td>Not used by the Clearinghouse.<\/td>Conditional<\/td>Code<\/td>2\/3<\/td><\/tr>
    SES09<\/td>1251<\/td>Date Time Period<\/td>Not used by the Clearinghouse.<\/td>Optional<\/td>Alphanumeric<\/td>1\/35<\/td><\/tr>
    SES10<\/td>1131<\/td>Loop 1:<\/strong> Class Level

    <\/p>\n

    Loop 2:<\/strong> Program 1 Credential Level<\/p>\n

    Loop 3:<\/strong> Program 2 Credential Level<\/p>\n

    Loop 4:<\/strong> Program 3 Credential Level<\/p>\n

    Loop 5:<\/strong> Program 4 Credential Level<\/p>\n

    Loop 6:<\/strong> Program 5 Credential Level<\/p>\n

    Loop 7:<\/strong> Program 6 Credential Level<\/p><\/td>

    		Loop 1:<\/strong> Class Level (Grade Level)

    <\/p>\n

      \n
    • 20<\/em> = Non-Degree or Temporary Undergraduate in Post-Secondary School<\/li>\n
    • 21<\/em> = Post-Secondary First Year Student<\/li>\n
    • 22<\/em> = Post-Secondary Sophomore<\/li>\n
    • 23<\/em> = Post-Secondary Junior<\/li>\n
    • 24<\/em> = Post-Secondary Senior<\/li>\n
    • 25<\/em> = Post-Secondary Post-Baccalaureate Student<\/li>\n
    • 26<\/em> = Post-Secondary Non-Degree Graduate Student<\/li>\n
    • 27<\/em> = Post-Secondary Professional Student<\/li>\n
    • 28<\/em> = Post-Secondary Master’s Degree Student<\/li>\n
    • 29<\/em> = Post-Secondary Doctoral Student<\/li>\n
    • 30<\/em> = Post-Doctorate Student<\/li>\n
    • UN<\/em> = Ungraded<\/li>\n
    • AS<\/em> = Associate Degree<\/li>\n
    • BD<\/em> = Baccalaureate (Bachelor’s) Degree<\/li>\n<\/ul>\n

      Loops 2-7:<\/strong> Program Credential Level (Student Level)<\/p>\n

        \n
      • UG<\/em> = Undergraduate<\/li>\n
      • AS<\/em> = Associate Degree<\/li>\n
      • BD<\/em> = Baccalaureate (Bachelor’s) Degree<\/li>\n
      • 25<\/em> = Postsecondary Post-Baccalaureate Student<\/li>\n
      • MD<\/em> = Master’s Degree<\/li>\n
      • DD<\/em> = Doctoral Degree<\/li>\n
      • FP<\/em> = First Professional<\/li>\n
      • GR<\/em> = Graduate<\/li>\n
      • PC<\/em> = Postsecondary Certificate or Diploma<\/li>\n<\/ul>\n<\/td>
    		Optional<\/td>Code<\/td>2\/2<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    School Enrollment Information (ENR)<\/h2>\n\n\n\n

    This segment povides program data relative to the student. If SUM03<\/em> is Y, at least one SES Loop with program information is required.<\/p>\n\n\n\n