{"id":9358,"date":"2023-07-11T19:06:36","date_gmt":"2023-07-11T23:06:36","guid":{"rendered":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/?post_type=ht_kb&p=9358"},"modified":"2026-10-22T12:43:42","modified_gmt":"2026-10-22T16:43:42","slug":"edi-file-format","status":"publish","type":"ht_kb","link":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/knowledge-base\/edi-file-format\/","title":{"rendered":"EDI File Format"},"content":{"rendered":"\n

Return to File Formats & Field Values<\/a><\/p>\n\n\n\n

Electronic data interchange (EDI) enrollment reporting files are organized as follows:<\/p>\n\n\n\n

HEADER SEGMENTS<\/strong><\/span><\/th><\/tr>
Interchange Control Header (ISA)<\/td><\/tr>
Functional Group Header (GS)<\/td><\/tr>
Start of Student Enrollment Verification Transaction Set (190)<\/em><\/strong><\/td><\/tr>
Transaction Set Header (ST)<\/td><\/tr>
DETAIL SEGMENTS<\/strong><\/span><\/th><\/tr>
Beginning Segment (BGN)<\/td><\/tr>
School Enrollment Information (ENR)<\/td><\/tr>
Date or Time or Period (DTP)<\/td><\/tr>
Academic Summary (SUM)<\/td><\/tr>
Note\/Special Instruction (NTE)<\/td><\/tr>
Party Identification Loop (N1)<\/strong><\/td><\/tr>
Party Identification (N1)<\/td><\/tr>
Administration Communications Contact (PER)<\/td><\/tr>
Entity Loop (ENT)<\/strong><\/td><\/tr>
Entity (ENT)<\/td><\/tr>
Individual Name Structure Components (IN2)<\/td><\/tr>
Demographic Information (DMG)<\/td><\/tr>
Address Information (N3)<\/td><\/tr>
Geographic Information (N4)<\/td><\/tr>
Academic Session Loop (SES)<\/strong><\/td><\/tr>
Academic Session Header (SES)<\/td><\/tr>
School Enrollment Information (ENR)<\/td><\/tr>
Field of Study (FOS)<\/td><\/tr>
Note\/Special Instruction (NTE)<\/td><\/tr>
TRAILER SEGMENTS<\/strong><\/span><\/th><\/tr>
Transaction Set Trailer (SE)<\/td><\/tr>
End of Student Enrollment Verification Transaction Set (190)<\/em><\/strong><\/td><\/tr>
Functional Group Trailer (GE)<\/td><\/tr>
Interchange Control Trailer (IEA)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Header Segments<\/h2>\n\n\n\n
Segment ID<\/strong><\/th>Segment Name<\/strong><\/th>Required<\/strong><\/th>Max Use<\/strong><\/th>Loop<\/strong><\/th>Page<\/strong><\/th><\/tr><\/thead>
ISA<\/td>Interchange Control Header<\/td>Mandatory<\/td>1<\/td><\/td>6<\/td><\/tr>
GS<\/td>Functional Group Header<\/td>Mandatory<\/td>1<\/td><\/td>9<\/td><\/tr>
ST<\/td>Transaction Set Header<\/td>Mandatory<\/td>1<\/td><\/td>11<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Detail Segments<\/h2>\n\n\n\n
Segment ID<\/strong><\/th>Segment Name<\/strong><\/th>Required<\/strong><\/th>Max Use<\/strong><\/th>Loop<\/strong><\/th>Page<\/strong><\/th><\/tr><\/thead>
BGN<\/td>Beginning Segment<\/td>Mandatory<\/td>1<\/td><\/td>12<\/td><\/tr>
ENR<\/td>School Enrollment Information<\/td>Mandatory<\/td>1<\/td><\/td>14<\/td><\/tr>
DTP<\/td>Date or Time or Period<\/td>Mandatory<\/td>2<\/td><\/td>20<\/td><\/tr>
SUM<\/td>Academic Summary<\/td>Mandatory<\/td>1<\/td>SES<\/td>21<\/td><\/tr>
NTE<\/td>Note\/Special Instruction<\/td>Optional<\/td>10<\/td><\/td>24<\/td><\/tr>
N1<\/td>Party Identification<\/td>Optional<\/td>1<\/td>N1<\/td>25<\/td><\/tr>
PER<\/td>Administrative Communications Contact<\/td>Optional<\/td>2<\/td>N1<\/td>26<\/td><\/tr>
ENT<\/td>Entity<\/td>Mandatory<\/td>1<\/td>ENT<\/td>28<\/td><\/tr>
IN2<\/td>Individual Name Structure Components<\/td>Optional<\/td>5<\/td>ENT<\/td>32<\/td><\/tr>
DMG<\/td>Demographic Information<\/td>Optional<\/td>1<\/td>ENT<\/td>34<\/td><\/tr>
N3<\/td>Address Information<\/td>Optional<\/td>2<\/td>ENT<\/td>37<\/td><\/tr>
N4<\/td>Geographic Information<\/td>Optional<\/td>1<\/td>ENT<\/td>38<\/td><\/tr>
SES<\/td>Academic Session Header<\/td>Optional<\/td>1<\/td>SES<\/td>40<\/td><\/tr>
ENR<\/td>School Enrollment Information<\/td>Conditional<\/td>7<\/td>SES<\/td>43<\/td><\/tr>
FOS<\/td>Field of Study<\/td>Conditional<\/td>5<\/td>SES<\/td>49<\/td><\/tr>
NTE<\/td>Note\/Special Instruction<\/td>Optional<\/td>100<\/td>SES<\/td>52<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Trailer Segments<\/h2>\n\n\n\n
Segment ID<\/strong><\/th>Segment Name<\/strong><\/th>Required<\/strong><\/th>Max Use<\/strong><\/th>Loop<\/strong><\/th>Page<\/strong><\/th><\/tr><\/thead>
SE<\/td>Transaction Set Trailer<\/td>Mandatory<\/td>1<\/td><\/td>53<\/td><\/tr>
GE<\/td>Functional Group Trailer<\/td>Mandatory<\/td>1<\/td><\/td>54<\/td><\/tr>
IEA<\/td>Interchange Control Trailer<\/td>Mandatory<\/td>1<\/td><\/td>55<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Return to File Formats & Field Values<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Return to File Formats & Field Values Electronic data interchange (EDI) enrollment reporting files are organized as follows: HEADER SEGMENTS Interchange Control Header (ISA) Functional Group Header (GS) Start of Student Enrollment Verification Transaction Set (190) Transaction Set Header (ST) DETAIL SEGMENTS Beginning Segment (BGN) School Enrollment Information (ENR) Date…<\/p>\n","protected":false},"author":6,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[135],"ht-kb-tag":[],"class_list":["post-9358","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-file-formats-and-field-values"],"_links":{"self":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/9358","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/comments?post=9358"}],"version-history":[{"count":68,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/9358\/revisions"}],"predecessor-version":[{"id":12025,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/9358\/revisions\/12025"}],"wp:attachment":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/media?parent=9358"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb-category?post=9358"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb-tag?post=9358"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}