{"id":1471,"date":"2022-11-15T19:56:18","date_gmt":"2022-11-16T00:56:18","guid":{"rendered":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/?post_type=ht_kb&p=1471"},"modified":"2026-10-22T13:26:25","modified_gmt":"2026-10-22T17:26:25","slug":"types-of-enrollment-reporting-files","status":"publish","type":"ht_kb","link":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/knowledge-base\/types-of-enrollment-reporting-files\/","title":{"rendered":"Types of Enrollment Reporting Files"},"content":{"rendered":"\n

Note:<\/strong> For a list of student enrollment status codes and definitions, see Student Enrollment Statuses<\/strong><\/a>.<\/p>\n\n\n\n

Advanced Registration Files<\/h2>\n\n\n\n

Advanced Registration files are optional files that supply pre-enrollment data for students who are pre-registered for the upcoming term. They are used in Myhub<\/a> and Student Self-Service, which provide students with enrollment verifications for housing, health insurance, and discounts (e.g., computers and software). Advanced Registration data is also used to enable participating Sentinel 360SM <\/sup> schools to review previous and current enrollment patterns associated with suspicious enrollment. The data is available immediately and up to the first day of the term.<\/p>\n\n\n\n

Information:<\/strong> Advanced Registration files are for Myhub, Student Self-Service, and Sentinel 360 use only, not for compliance reporting to NSLDS or lender\/loan deferment verification purposes.<\/p>\n\n\n\n

We recommend institutions that participate in Myhub and Student Self-Service submit Advanced Registration files. Submitting Advanced Registration files is a requirement to participate with Sentinel 360.<\/p>\n\n\n\n

When to Transmit Advanced Registration Files<\/strong> – Any time before the term begins<\/span><\/p>\n\n\n\n

Early Registration Files<\/h2>\n\n\n\n

Note:<\/strong> See Early Registration vs. Advanced Registration<\/strong><\/a> <\/strong>for details about how these two files types differ.<\/p>\n\n\n\n

Early Registration files are optional files used for compliance reporting for required terms only. These files capture student status changes that occur before the term census date and before you submit your first-of-term file (e.g., if you have multiple terms starting on separate dates).<\/p>\n\n\n\n

Information:<\/strong> Early Registration files only report deferrable statuses: full-time (F), three-quarter-time (Q), half-time (H), and approved leave of absence (A). The Clearinghouse does not process less than half-time (L) or withdrawn (W) records in early registration files.<\/p>\n\n\n\n

Early Registration files make enrollment information available sooner for students who register early in the term and are certified at least half-time at the start of the term. Transmitting an early registration file can benefit students who are continuing in the same status and program(s) you reported for the prior term.<\/p>\n\n\n\n

We recommend submitting Early Registration files for:<\/p>\n\n\n\n