{"id":1446,"date":"2022-11-07T17:45:27","date_gmt":"2022-11-07T22:45:27","guid":{"rendered":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/?post_type=ht_kb&#038;p=1446"},"modified":"2025-07-03T14:39:55","modified_gmt":"2025-07-03T18:39:55","slug":"about-enrollment-reporting","status":"publish","type":"ht_kb","link":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/knowledge-base\/about-enrollment-reporting\/","title":{"rendered":"About Enrollment Reporting"},"content":{"rendered":"<p>Our comprehensive enrollment reporting process covers all student aid recipients, including recipients of federal and private loans. As your authorized agent, we provide status and deferment information to the Department of Education&#8217;s National Student Loan Data System (NSLDS) and guarantors, lenders, and servicers (student loan providers) on your behalf.<\/p>\n<p>Institutions submit data to the Clearinghouse according to a transmission schedule, which includes approximately 12 transmissions per academic year (one per month). When we receive your data, we perform a series of checks, including:<\/p>\n<ul>\n<li>Identifying data formatting irregularities<\/li>\n<li>Checking for data reasonability and completeness<\/li>\n<li>Cross-checking current data against past data<\/li>\n<\/ul>\n<p>If we find any discrepancies, we notify our contact at your institution to resolve them. Once we have completed any necessary system edits and your institution has corrected any errors, we load the data into our database. You can verify that we have processed the data by logging into our School Secure Site.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1454 size-full\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/NSCProcess-1.png\" alt=\"Enrollment Reporting Process\" width=\"1024\" height=\"607\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/NSCProcess-1.png 1024w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/NSCProcess-1-300x178.png 300w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/NSCProcess-1-768x455.png 768w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/NSCProcess-1-50x30.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/NSCProcess-1-920x545.png 920w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/NSCProcess-1-600x356.png 600w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/NSCProcess-1-320x190.png 320w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<div style=\"background: #FCE1D6; border: 1px #C45627 solid; margin-bottom: 30px; display: flex; align-items: center; padding: 30px 30px 0 30px;\">\n<p class=\"\" style=\"vertical-align: middle;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10123\" style=\"float: left; margin-right: 15px !important; margin-top: -5px !important;\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-link-64.png\" alt=\"\" width=\"35\" height=\"35\" \/> For more information, review the enrollment reporting courses on <strong><a href=\"https:\/\/www.studentclearinghouse.org\/academy\/?course_catid=879\">Clearinghouse Academy<\/a><\/strong>.<\/p>\n<\/div>\n<h2>Data Flows<\/h2>\n<h3>Enrollment Reporting Data Flow<\/h3>\n<p>&nbsp;<\/p>\n<table style=\"width: 740px; table-layout: fixed;\" role=\"presentation\">\n<thead>\n<tr style=\"height: 50px;\">\n<th style=\"padding: 25px !important; text-align: center; vertical-align: center; width: 370px; background-color: #437e2b; color: #242961; border-right: 4px solid #ffffff; border-top-left-radius: 35px;\"><span style=\"font-size: 20px; color: #ffffff;\"><strong>What Your School Does<\/strong><\/span><\/th>\n<th style=\"padding: 25px !important; text-align: center; vertical-align: center; width: 370px; background-color: #437e2b; color: #242961; border-top-right-radius: 35px;\"><span style=\"font-size: 20px; color: #ffffff;\"><strong>What the Clearinghouse Does<\/strong><\/span><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding: 13px !important; text-align: center; vertical-align: top; background-color: #ffffff; color: #f26932;\" colspan=\"2\"><span style=\"font-size: 18px; color: #c45627;\"><strong>Scheduling Transmissions<\/strong><\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 30px 30px 5px 30px !important; text-align: left; vertical-align: top; background-color: #6db944; color: #ffffff; border-right: 4px solid #ffffff;\">\n<p style=\"font-size: 14px;\"><span style=\"font-size: 15px;\">Schedule extracts to occur every 30-45 days, and update the schedule as needed. Go to Clearinghouse secure site and select the <strong>Future Transmission<\/strong> tab, then the <strong>Degree Transmission<\/strong> tab to access your schedule. The schedule is evergreen, and each submitted file&#8217;s scheduled date is reflected on next year&#8217;s schedule.<\/span><\/p>\n<p align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-10555 aligncenter\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell1.png\" alt=\"\" width=\"207\" height=\"80\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell1.png 207w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell1-50x19.png 50w\" sizes=\"auto, (max-width: 207px) 100vw, 207px\" \/><\/p>\n<\/td>\n<td style=\"padding: 30px 30px 5px 30px !important; text-align: left; vertical-align: top; background-color: #6db944; color: #ffffff;\">\n<p style=\"font-size: 14px;\"><span style=\"font-size: 15px;\">Emails you a reminder when your next scheduled extract is due.<\/span><\/p>\n<p align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10566\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell2.png\" alt=\"\" width=\"98\" height=\"98\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell2.png 98w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell2-50x50.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell2-60x60.png 60w\" sizes=\"auto, (max-width: 98px) 100vw, 98px\" \/><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 13px !important; text-align: center; vertical-align: top; background-color: #ffffff; color: #f26932;\" colspan=\"2\"><span style=\"font-size: 18px; color: #c45627;\"><strong>Submitting Data<\/strong><\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 30px 30px 5px 30px !important; text-align: left; vertical-align: top; background-color: #6db944; color: #ffffff; border-right: 4px solid #ffffff;\">\n<p style=\"font-size: 14px;\"><span style=\"font-size: 15px;\">Submit your extract file.<\/span><\/p>\n<p align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10568\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell3.png\" alt=\"\" width=\"167\" height=\"167\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell3.png 167w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell3-150x150.png 150w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell3-50x50.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell3-60x60.png 60w\" sizes=\"auto, (max-width: 167px) 100vw, 167px\" \/><\/p>\n<\/td>\n<td style=\"padding: 30px 30px 5px 30px !important; text-align: left; vertical-align: top; background-color: #6db944; color: #ffffff;\">\n<p style=\"font-size: 14px; padding: 0 !important; margin: 0 !important;\"><span style=\"font-size: 15px;\">Assigns an analyst for your enrollment file extract.<\/span><\/p>\n<p style=\"padding: 0 !important; margin: 0 !important;\" align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10575\" style=\"margin: 15px !important;\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell4-1.png\" alt=\"\" width=\"126\" height=\"116\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell4-1.png 126w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell4-1-50x46.png 50w\" sizes=\"auto, (max-width: 126px) 100vw, 126px\" \/><\/p>\n<p style=\"font-size: 14px; padding: 0 !important; margin: 0 !important;\"><span style=\"font-size: 15px;\">The analyst and Clearinghouse IT perform formatting and error checks on your extract. Analyst conducts a final check and contacts your school for additional clarification, if needed.<\/span><\/p>\n<p style=\"padding: 0 !important; margin: 0 !important;\" align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-10576\" style=\"margin: 15px !important;\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell5-2.png\" alt=\"\" width=\"134\" height=\"120\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell5-2.png 134w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell5-2-50x45.png 50w\" sizes=\"auto, (max-width: 134px) 100vw, 134px\" \/><\/p>\n<p style=\"font-size: 14px; padding: 0 !important; margin: 0 !important;\"><span style=\"font-size: 15px;\">If errors are found, the analyst posts an error resolution report and sends you instructions for reviewing the errors using Error Resolution on the Web. Our error flags help you avoid federal audit findings.<\/span><\/p>\n<p align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-10577\" style=\"margin: 15px 15px 0 15px !important;\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell5-3.png\" alt=\"\" width=\"118\" height=\"89\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell5-3.png 118w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell5-3-50x38.png 50w\" sizes=\"auto, (max-width: 118px) 100vw, 118px\" \/><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 13px !important; text-align: center; vertical-align: top; background-color: #ffffff; color: #f26932;\" colspan=\"2\"><span style=\"font-size: 18px; color: #c45627;\"><strong>Correcting Errors<\/strong><\/span><\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 30px 30px 10px 30px !important; text-align: left; vertical-align: top; background-color: #6db944; color: #ffffff; border-right: 4px solid #ffffff;\">\n<p style=\"font-size: 14px;\"><span style=\"font-size: 15px;\">Use Error Resolution on the Web to review and correct errors and warnings. Warnings are passable but \u2014 at the discretion of your school \u2014 may require review and correction. Click <strong>I am Done<\/strong> to send your file back to the Clearinghouse.<\/span><\/p>\n<p align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10578\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell6.png\" alt=\"\" width=\"167\" height=\"166\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell6.png 167w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell6-150x150.png 150w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell6-50x50.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell6-60x60.png 60w\" sizes=\"auto, (max-width: 167px) 100vw, 167px\" \/><\/p>\n<p style=\"font-size: 16px; color: #242961;\" align=\"center\"><strong>Tip:<\/strong> Complete within 1 to 3 days.<\/p>\n<\/td>\n<td style=\"padding: 30px 30px 5px 30px !important; text-align: left; vertical-align: top; background-color: #6db944; color: #ffffff;\">\n<p style=\"font-size: 14px; padding: 0 !important; margin: 0 !important;\"><span style=\"font-size: 15px;\">The analyst conducts a final check and contacts your school for additional clarification, if needed.<\/span><\/p>\n<p style=\"padding: 0 !important; margin: 0 !important;\" align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10582\" style=\"margin: 15px !important;\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell7-1.png\" alt=\"\" width=\"83\" height=\"89\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell7-1.png 83w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell7-1-47x50.png 47w\" sizes=\"auto, (max-width: 83px) 100vw, 83px\" \/><\/p>\n<p style=\"font-size: 14px; padding: 0 !important; margin: 0 !important;\"><span style=\"font-size: 15px;\">The analyst processes your file and adds it to the Clearinghouse enrollment database.<\/span><\/p>\n<p style=\"padding: 0 !important; margin: 0 !important;\" align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10583\" style=\"margin: 15px 15px 0 15px !important;\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell7-2.png\" alt=\"\" width=\"127\" height=\"118\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell7-2.png 127w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell7-2-50x46.png 50w\" sizes=\"auto, (max-width: 127px) 100vw, 127px\" \/><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"padding: 13px !important; text-align: center; vertical-align: top; background-color: #ffffff; color: #f26932;\" colspan=\"2\"><span style=\"color: #c45627;\"><strong><span style=\"font-size: 18px;\">Reviewing Rejected Records<\/span><\/strong><\/span><\/td>\n<\/tr>\n<tr style=\"height: 150px;\">\n<td style=\"padding: 30px 30px 5px 30px !important; text-align: left; vertical-align: top; background-color: #6db944; color: #ffffff; border-right: 4px solid #ffffff; border-bottom-left-radius: 35px;\">\n<p style=\"font-size: 14px;\"><span style=\"font-size: 15px;\">After your enrollment file is processed in the Clearinghouse system, review and correct any rejected records \u2014 usually due to an SSN inaccuracy. View the Clearinghouse Secure Site <a href=\"http:\/\/www.appdemostore.com\/embed?id=4718766697480192\" target=\"_new\" rel=\"noopener\"><strong>Enrollment Reporting Dashboard Tour<\/strong><\/a> for navigation instructions to correct SSN inaccuracies.<\/span><\/p>\n<p align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10584\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell8.png\" alt=\"\" width=\"187\" height=\"32\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell8.png 187w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell8-50x9.png 50w\" sizes=\"auto, (max-width: 187px) 100vw, 187px\" \/><\/p>\n<\/td>\n<td style=\"padding: 30px 30px 10px 30px !important; text-align: left; vertical-align: top; background-color: #6db944; color: #ffffff; border-bottom-right-radius: 35px;\">\n<p style=\"font-size: 14px;\"><span style=\"font-size: 15px;\">Your certified enrollment file is now available to student loan lenders, servicers, guarantors as well as the NSLDS and other Clearinghouse services, such as verifications.<\/span><\/p>\n<p align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10585\" style=\"margin-top: 15px !important;\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell9.png\" alt=\"\" width=\"336\" height=\"69\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell9.png 336w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell9-300x62.png 300w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell9-50x10.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/cell9-320x66.png 320w\" sizes=\"auto, (max-width: 336px) 100vw, 336px\" \/><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3>Institutions Data Flow<\/h3>\n<table style=\"table-layout: fixed; width: 500px; border-collapse: separate !important; padding: 0;\" role=\"presentation\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr>\n<th style=\"text-align: center; background-color: #f69f1d; border-top-left-radius: 15px; border-top-right-radius: 15px; padding: 0; margin: 0;\"><strong><span style=\"font-size: 16px; color: #ffffff;\">Institution Sends Enrollment Data<\/span><\/strong><\/th>\n<\/tr>\n<tr>\n<td style=\"text-align: center; background-color: #f7cd9c; border-bottom-left-radius: 15px; border-bottom-right-radius: 15px; padding: 0; margin: 0; border-left: 4px solid #f69f1d; border-right: 4px solid #f69f1d; border-bottom: 4px solid #f69f1d;\">The institution sends enrollment data to the Clearinghouse in an enrollment reporting file via our <a style=\"color: navy;\" href=\"https:\/\/help.studentclearinghouse.org\/secureftp\/\" target=\"_blank\" rel=\"noopener\">Secure FTP site<\/a>.<\/td>\n<\/tr>\n<tr>\n<td style=\"background-color: #ffffff; padding: 0; margin: 0; height: 60px;\" align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9606 aligncenter\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png\" alt=\"\" width=\"60\" height=\"60\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png 90w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-50x50.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-60x60.png 60w\" sizes=\"auto, (max-width: 60px) 100vw, 60px\" \/><\/td>\n<\/tr>\n<tr>\n<th style=\"text-align: center; background-color: #6cb844; border-top-left-radius: 15px; border-top-right-radius: 15px; padding: 0; margin: 0;\"><strong><span style=\"font-size: 16px; color: #ffffff;\">Clearinghouse Validates Data<\/span><br \/>\n<\/strong><\/th>\n<\/tr>\n<tr>\n<td style=\"text-align: center; background-color: #beee9f; border-bottom-left-radius: 15px; border-bottom-right-radius: 15px; padding: 0; margin: 0; border-left: 4px solid #6cb844; border-right: 4px solid #6cb844; border-bottom: 4px solid #6cb844;\">Once we receive the institution&#8217;s enrollment reporting file, we perform validations on the data.<\/td>\n<\/tr>\n<tr>\n<td style=\"background-color: #ffffff; padding: 0; margin: 0; height: 60px;\" align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9606 aligncenter\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png\" alt=\"\" width=\"60\" height=\"60\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png 90w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-50x50.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-60x60.png 60w\" sizes=\"auto, (max-width: 60px) 100vw, 60px\" \/><\/td>\n<\/tr>\n<tr>\n<th style=\"text-align: center; background-color: #e12571; border-top-left-radius: 15px; border-top-right-radius: 15px; padding: 0; margin: 0;\"><strong><span style=\"font-size: 16px; color: #ffffff;\">Clearinghouse Returns Data to School<\/span><\/strong><\/th>\n<\/tr>\n<tr>\n<td style=\"text-align: center; background-color: #f9b8d5; border-bottom-left-radius: 15px; border-bottom-right-radius: 15px; padding: 0; margin: 0; border-left: 4px solid #e12571; border-right: 4px solid #e12571; border-bottom: 4px solid #e12571;\">The institution completes required validations and makes any necessary corrections on our School Secure Site.<\/td>\n<\/tr>\n<tr>\n<td style=\"background-color: #ffffff; padding: 0; margin: 0; height: 60px;\" align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9606 aligncenter\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png\" alt=\"\" width=\"60\" height=\"60\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png 90w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-50x50.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-60x60.png 60w\" sizes=\"auto, (max-width: 60px) 100vw, 60px\" \/><\/td>\n<\/tr>\n<tr>\n<th style=\"text-align: center; background-color: #00b8e9; border-top-left-radius: 15px; border-top-right-radius: 15px; padding: 0; margin: 0;\"><strong><span style=\"font-size: 16px; color: #ffffff;\">School Returns Data to Clearinghouse<\/span><\/strong><\/th>\n<\/tr>\n<tr>\n<td style=\"text-align: center; background-color: #b5e2ea; border-bottom-left-radius: 15px; border-bottom-right-radius: 15px; padding: 0; margin: 0; border-left: 4px solid #00b8e9; border-right: 4px solid #00b8e9; border-bottom: 4px solid #00b8e9;\">We review any corrections the institution made. If the corrections are complete, we load the data into our database.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3>Student Loan Providers Data Flow<\/h3>\n<p>We send enrollment status updates to non-federal Direct Loan entities in the lending community (i.e., lenders, servicers, and guarantors) about one week after your institution submits updated student enrollment data to our database.<\/p>\n<table style=\"table-layout: fixed; width: 500px; padding: 0; border-collapse: separate !important;\" role=\"presentation\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr>\n<th style=\"text-align: center; background-color: #f69f1d; border-top-left-radius: 15px; border-top-right-radius: 15px; padding: 0; margin: 0;\"><strong><span style=\"font-size: 16px; color: #ffffff;\">Providers Send Data Lists<\/span><\/strong><\/th>\n<\/tr>\n<tr>\n<td style=\"text-align: center; background-color: #f7cd9c; border-bottom-left-radius: 15px; border-bottom-right-radius: 15px; border-left: 4px solid #f69f1d; border-right: 4px solid #f69f1d; border-bottom: 4px solid #f69f1d; padding: 0; margin: 0;\">Lenders, servicers, and guarantors send data lists to the Clearinghouse each month via our Secure FTP site.<\/td>\n<\/tr>\n<tr>\n<td style=\"background-color: #ffffff; padding: 0; margin: 0; height: 60px;\" align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9606 aligncenter\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png\" alt=\"\" width=\"60\" height=\"60\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png 90w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-50x50.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-60x60.png 60w\" sizes=\"auto, (max-width: 60px) 100vw, 60px\" \/><\/td>\n<\/tr>\n<tr>\n<th style=\"text-align: center; background-color: #6cb844; border-top-left-radius: 15px; border-top-right-radius: 15px; padding: 0; margin: 0;\"><strong><span style=\"font-size: 16px; color: #ffffff;\">Clearinghouse Database<\/span><br \/>\n<\/strong><\/th>\n<\/tr>\n<tr>\n<td style=\"text-align: center; background-color: #beee9f; border-bottom-left-radius: 15px; border-bottom-right-radius: 15px; padding: 0; margin: 0; border-left: 4px solid #6cb844; border-right: 4px solid #6cb844; border-bottom: 4px solid #6cb844;\">Once we receive the the data lists, we load them into our database so that when we receive enrollment reporting files from institutions, we can identify which students have loans and which loan holders need to be notified.<\/td>\n<\/tr>\n<tr>\n<td style=\"background-color: #ffffff; padding: 0; margin: 0; height: 60px;\" align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9606 aligncenter\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png\" alt=\"\" width=\"60\" height=\"60\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png 90w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-50x50.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-60x60.png 60w\" sizes=\"auto, (max-width: 60px) 100vw, 60px\" \/><\/td>\n<\/tr>\n<tr>\n<th style=\"text-align: center; background-color: #e12571; border-top-left-radius: 15px; border-top-right-radius: 15px; padding: 0; margin: 0;\"><strong><span style=\"font-size: 16px; color: #ffffff;\">Clearinghouse Runs Weekly Match<\/span><\/strong><\/th>\n<\/tr>\n<tr>\n<td style=\"text-align: center; background-color: #f9b8d5; border-bottom-left-radius: 15px; border-bottom-right-radius: 15px; padding: 0; margin: 0; border-left: 4px solid #e12571; border-right: 4px solid #e12571; border-bottom: 4px solid #e12571;\">We compare, lender, service, and guarantor loan records to the enrollment data loaded into our database during the prior week<\/td>\n<\/tr>\n<tr>\n<td style=\"background-color: #ffffff; padding: 0; margin: 0; height: 60px;\" align=\"center\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9606 aligncenter\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png\" alt=\"\" width=\"60\" height=\"60\" srcset=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90.png 90w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-50x50.png 50w, https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-thick-arrow-pointing-down-90-60x60.png 60w\" sizes=\"auto, (max-width: 60px) 100vw, 60px\" \/><\/td>\n<\/tr>\n<tr>\n<th style=\"text-align: center; background-color: #00b8e9; border-top-left-radius: 15px; border-top-right-radius: 15px; padding: 0; margin: 0;\"><strong><span style=\"font-size: 16px; color: #ffffff;\">Clearinghouse Sends Status Changes<\/span><\/strong><\/th>\n<\/tr>\n<tr>\n<td style=\"text-align: center; background-color: #b5e2ea; border-bottom-left-radius: 15px; border-bottom-right-radius: 15px; padding: 0; margin: 0; border-left: 4px solid #00b8e9; border-right: 4px solid #00b8e9; border-bottom: 4px solid #00b8e9;\">We send notifications with any status changes to loan providers for students identified as having loans via the borrow list.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>Enrollment Reporting Files<\/h2>\n<p>Institutions submit enrollment data to the Clearinghouse in enrollment reporting files.<\/p>\n<h3>Students Included<\/h3>\n<p>You should include all students who are or were enrolled in the current term in your enrollment reporting files.<\/p>\n<h4>DO include:<\/h4>\n<ul>\n<li>Students who are in continuing education.<\/li>\n<li>Students who are preparing theses or dissertations but not taking classes.<\/li>\n<li>Students who are taking coursework at another school under a cooperative consortium arrangement.<\/li>\n<li>Students who are studying at another school under a consortium arrangement, but their home school is your institution (include all of the students&#8217; credit hours in your status calculations, including courses at the other school).<\/li>\n<li>Students who are studying abroad under a school-sponsored program.<\/li>\n<li>Students who are enrolled but not pursuing degrees or certificates.<\/li>\n<li>Students who are attending any other special program that qualifies as enrolled for purposes of the Federal Family Education Loan Program (FFEL) and Direct Loan Program.<\/li>\n<li>Students for whom you do not have valid Social Security numbers on record, including foreign students to whom you have assigned alternate numeric identifiers, like student IDs.<\/li>\n<\/ul>\n<h4>DO NOT include:<\/h4>\n<ul>\n<li>Students who did not attend the current term.<\/li>\n<li>Medical students who are in internship or fellowship programs.<\/li>\n<li>Consortium students whose home or degree-granting institution is not your institution (usually noted in the student information system as &#8220;visiting students&#8221;).<\/li>\n<\/ul>\n<h3>Campus-level Data<\/h3>\n<p>If your school maintains student records under multiple OPEIDs or branch codes (also called school codes), you should create a separate file for each OPEID and branch code combination. For example, if your institution has a medical school, you should transmit one file for the medical school and one for all other students.<\/p>\n<p>If your school maintains student records under a single OPEID but has academic programs with different terms or mandatory attendance periods, consult your Clearinghouse new service coordinator. Medical schools, for instance, often have very different attendance periods than undergraduate schools. We may recommend that you create a separate file for each academic program and differentiate them using official branch codes or Clearinghouse assigned branch codes.<\/p>\n<h3>Program-level Data<\/h3>\n<p>You must complete information for at least one program for any student whose <em>Program Indicator<\/em> is set to <em>Y<\/em>. If you enter the same CIP code for any additional programs, you must populate all fields for that program or the system will return the records to you for resolution before loading them into the Clearinghouse database.<\/p>\n<p>A program is defined in an enrollment reporting document using the following fields:<\/p>\n<ul>\n<li><em>School Code<\/em><\/li>\n<li><em>CIP Code<\/em><\/li>\n<li><em>Credential Level<\/em><\/li>\n<li><em>Published Program Length<\/em><\/li>\n<li><em>Published Program Length Measurement<\/em><\/li>\n<\/ul>\n<p>If any of these fields changes, it indicates a new program. Once you have reported a program in an enrolled status, you must account for it in the next file for the same term in an enrolled or separated status to avoid errors. Programs must follow the same rules for calculated separation as campus-level records.<\/p>\n<h4>Multiple Program Enrollment<\/h4>\n<ul>\n<li>If a student is enrolled in more than one program, include the CIP code for each program in the appropriate field and provide all information for each program. We provide fields for up to six programs per student.<\/li>\n<li>If a student completes one program while enrolled in another program, you must report the graduated status and effective date for the completed program and include the program CIP code on the student&#8217;s graduation record.<\/li>\n<\/ul>\n<div style=\"background: #EAFAF1; border: 1px #28B463 solid; margin-bottom: 30px; display: flex; align-items: center; padding: 30px 30px 0 30px;\">\n<p class=\"\" style=\"vertical-align: middle;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10123\" style=\"float: left; margin-right: 15px !important; margin-top: -9px !important;\" src=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-content\/uploads\/icons8-download-64.png\" alt=\"\" width=\"45\" height=\"45\" \/> For more information, see <a href=\"https:\/\/help.studentclearinghouse.org\/compliancecentral\/#ercompliance\">Enrollment Reporting Compliance Resources<\/a>\u00a0or download our <strong><a href=\"https:\/\/theclearinghouse.download\/erguide\" target=\"_blank\" rel=\"noopener\">Programming and Testing Guide<\/a><\/strong>.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Our comprehensive enrollment reporting process covers all student aid recipients, including recipients of federal and private loans. As your authorized agent, we provide status and deferment information to the Department of Education&#8217;s National Student Loan Data System (NSLDS) and guarantors, lenders, and servicers (student loan providers) on your behalf. Institutions&#8230;<\/p>\n","protected":false},"author":6,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[19],"ht-kb-tag":[],"class_list":["post-1446","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-enrollment-reporting-overview"],"_links":{"self":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/1446","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/comments?post=1446"}],"version-history":[{"count":50,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/1446\/revisions"}],"predecessor-version":[{"id":12044,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb\/1446\/revisions\/12044"}],"wp:attachment":[{"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/media?parent=1446"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb-category?post=1446"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.studentclearinghouse.org\/compliancecentral\/wp-json\/wp\/v2\/ht-kb-tag?post=1446"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}