Return to File Formats & Field Values Transaction Set Trailer (SE) This segment indicates the end of the transaction set and provides the count of the transmitted segments, including the header (ST) and trailer (SE) segments. It is the last segment of the transaction set. Reference Designator Data Element Name […]
EDI File Detail Segments
Return to File Formats & Field Values Beginning Segment (BGN) This segment indicates the purpose, date, and time of the transaction and the beginning of a transaction set. The identification and verification routine includes a reference number assigned by the sending institution or agency and the date and time of […]
EDI File Header Segments
Return to File Formats & Field Values Interchange Control Header (ISA) This segment starts and identifies an interchange of one or more functional groups and interchange-related control segments. The Interchange Control Header (ISA) and Interchange Control Trailer (IEA) segments perform the following functions: Contain one or more functional groups or […]
EDI File Format
Return to File Formats & Field Values Electronic data interchange (EDI) enrollment reporting files are organized as follows: HEADER SEGMENTS Interchange Control Header (ISA) Functional Group Header (GS) Start of Student Enrollment Verification Transaction Set (190) Transaction Set Header (ST) DETAIL SEGMENTS Beginning Segment (BGN) School Enrollment Information (ENR) Date […]
Transmitting Files
How to Transmit Files Transmit your enrollment reporting files through the Clearinghouse Secure FTP site. See our Secure FTP Knowledge Base for information on how to use the Secure FTP Site to transmit files. Transmission Schedule Once your institution has completed a full academic year, the Clearinghouse will generate a […]
Excel/Text File Trailer Record
Return to File Formats & Field Values For fixed width format, the total trailer record length is 1250 bytes. For Excel/text tab delimited format, the total trailer record length is 12 columns. All fields in the trailer record are required. Excel Column Field Name Characters Bytes Format Description A Record […]
Excel/Text File Detail Records
Return to File Formats & Field Values For fixed width format, the total detail record length is 1250 bytes. For Excel/text tab delimited format, the total header record length is 109 columns. Create one detail record for each student. Excel Column Field Name Characters Bytes Required Format Description A Record […]
Excel/Text File Header Record
Return to File Formats & Field Values For fixed width format, the total header record length is 1250 bytes. For Excel/text tab delimited format, the total header record length is eight columns. All fields in the header record are required. Excel Column Field Name Characters Bytes Format Description A Record […]
Excel/Text File Format
Return to File Formats & Field Values Excel/text enrollment reporting files can be in fixed width or in flat file, tab delimited format. Fixed Width Format: Records are 1250 bytes. Fields with no value (aka “fillers”) are filled with spaces. Tab Delimited Format: Records are 109 columns. Fillers are left […]
NSLDS Data Flow
The Clearinghouse complies with federal regulations, specifically CFR 682.610 and 685.309 (DCL 14-07). These regulations provide guidance for institutions to communicate enrollment status changes via Student Status Confirmation Reports (SSCRs), which contain information about students who received Title IV federal financial aid at your institution, or another institution, as determined […]